PowerPoint 2007 Tips & Techniques IT-Academic Technology Services IT-Client Support & Services University of Delaware

ats 1.Define presentation elements: content, slide layout, themes, text effects, images, smart art and charts, sound, movie and narration, animations, transitions, timings, packaging, and hyperlinks.content slide layoutthemestext effects images, smart art and chartssound, movie and narrationanimations transitionstimingspackaging hyperlinks 2.Review basic concepts. 3.Introduce tools to enhance presentations. 4.Hands-on session includes practical application. Session Goals

ats Clarity  Know the message.  A single mission that can be stated in a simple focused sentence. Simplicity  Simple text and images support the story without distracting from the presenter. Brevity  “Never use two words when one will do.” – Thomas Jefferson Engagement  The message must have meaning to your audience. Content Clarity Simplicity Brevity Engagement

ats Home ribbon  Slides group => Layout o Title o Title and content Placeholders vs. Textboxes  Placeholder: non-printing insertion guide for content included in most slide layouts  Textbox: movable, resizable container for text or graphics added to individual slides Slide Layout

ats Design Ribbon => Themes  Select a theme.  Edit the color palette, font group, and effect to shapes as desired. Design => Background group => Background Styles.  See options related to the chosen theme. Design => Background group => Background Styles => Format Background => Gradient Fill.  Adjust Type, Direction, Angle, Stops and Colors to customize your look. Office of Communications and Marketing PowerPoint Templates: Choose a Theme

ats Drawing Tools => Format  Highlight text to be accented.  Word Art Styles => Text Effects=> Shadow/Reflection/Glow/Bevel, etc. => select a style. Text Effects

ats Insert ribbon => Illustrations group  Picture: local images.  Clip Art: Microsoft images, sounds and movies.  Photo Album: collection of images.  Shapes*: lines, rectangles, arrows, callout boxes, etc.  Smart Art*: list, process, hierarchy, matrix, relationship.  Chart*: column, line, pie, bar, and more. * Illustrations update to match current theme styles. Images, Smart Art and Charts

ats 1.Animations ribbon => Animations group Text box:1 st level paragraphs => introduce speaking points 2.Custom Animation to draw attention to specific elements, i.e. image entrance, emphasis, or exit Animations movement added to individual elements

9 ats 1.Insert ribbon => Sounds or Media Clips Short videos or sound clips can support your message. 2.Slide Show ribbon => Narrations Capture narrations or add a relevant testimonial. Sounds…Movies…Narration

ats 1.Animations => Transition Add to a single slide or apply to all. Animations ribbon => Transition to this Slide => Advance Slide “On Mouse Click” gives presenter full control. For more advanced presenters: Consider setting the slide to advance automatically AND on mouse click. Transitions the effect as slides are advanced

ats 1.Slide Show ribbon => Set Up group => Rehearse Timings allow the pace of the presentation to be saved. An ideal method for presentations that will advance automatically, i.e., at a kiosk. Uncheck the “Use Rehearsed Timings” checkbox if content is delivered by a presenter. Advance Manually vs. Recorded Timings

ats 1.Images and sounds are usually embedded within the file. 2.Music, narrations and videos are more often external files. Keep files in a single folder for transportation on a USB/thumb drive. Office Button => Publish => Package for a CD ensures that all necessary presentation files and a PowerPoint player are copied into a single place for deployment: a CD, shared drive, or folder. Packaging Your Presentation

ats 1. Online Tutorials A. Select: Office => Office Online Training and Demos  Type search keywords: “interactive reference guide” to find Flash demonstrations that illustrate tool locations in the new version.interactive reference guide  Or, select any Office product in the “Browse by program” section in the middle of the page. – Direct link to: PowerPoint 2007 Training.PowerPoint 2007 Training B. Select: Online Resources => Web-based Training  VTC.com and lynda.com. VTC.comlynda.com 2.IT-Help Center: or Hyperlinks and Additional Resources