1. 1 Chapter 15 Creating a Presentation

2. Practical Computer Literacy, 2 nd edition Chapter 15 2 What’s inside and on the CD? In this chapter, you will learn essentials of creating presentations with Microsoft PowerPoint –Presentations are backdrops for speeches –PowerPoint provides tools to script, organize, and display presentations

3. Practical Computer Literacy, 2 nd edition Chapter 15 3 What’s in the PowerPoint window? Microsoft PowerPoint creates slide show that can be presented with: –Computer –Projection device –Printed on transparency film –Converted to HTML to be viewed through a Web browser To create useful handouts, slides can be printed in a variety of layouts

4. Practical Computer Literacy, 2 nd edition Chapter 15 4 What’s in the PowerPoint window? To start PowerPoint: –Click Start –Click All Programs –Click Microsoft Office –Click Microsoft Office PowerPoint 2007 PowerPoint window includes several work areas called “panes”

5. Practical Computer Literacy, 2 nd edition Chapter 15 5 What’s in the PowerPoint window? When presentation is opened in Normal View –Current slide is displayed on right pane –Slides and Outline tabs in left pane –Pane near bottom provides space for speakers notes Use scroll bar or Previous Slide and Next Slide buttons to move from one slide to another

6. What’s in the PowerPoint window? Practical Computer Literacy, 2 nd edition Chapter 15 6

7. 7 How do I create a presentation? To create a presentation, select a theme –Professionally selected slide color schemes, fonts, graphic accents, and background colors PowerPoint applies the theme to every slide

8. How do I create a presentation? Practical Computer Literacy, 2 nd edition Chapter 15 8

9. 9 How do I create a presentation? Title Slide is automatically generated for new presentation Select other layouts from Layouts button in the Slides group on the Home tab Save presentation as soon as first slide is created

10. Practical Computer Literacy, 2 nd edition Chapter 15 10 How do I create a presentation? PowerPoint presentations are saved with.pptx extension As presentation is built, save frequently All slides are saved in same file

11. Practical Computer Literacy, 2 nd edition Chapter 15 11 How do I create a presentation? To theme selection: –Click Design tab –Click any theme to apply new theme to all slides To change only one slide or a select group: –Select slides –Right-click a theme in the Themes group –Select Apply to Selected Slides

12. Practical Computer Literacy, 2 nd edition Chapter 15 12 How do I create a presentation? To change background color: –Click Design tab –Click Background –Choose style from the drop-down list

13. Practical Computer Literacy, 2 nd edition Chapter 15 13 How do I add a slide? New Slide button adds a slide to presentation PowerPoint gives you a choice of slide layouts Most slide layouts include at least one placeholder, in which text or graphics can be entered Title Slide layout is typically used for first slide

14. Practical Computer Literacy, 2 nd edition Chapter 15 14 How do I add a slide? Use the Blank layout if you don’t like the predefined slide layouts Use the buttons on the Insert tab to add placeholders for text boxes Resize a placeholder by using its sizing handles

15. Practical Computer Literacy, 2 nd edition Chapter 15 15 How do I add a slide? Text may be entered on slides in Outline tab entry area when slide show is in Normal View Edit text, like word processor, with editing keys Rearrange items by dragging to new locations

16. How do I add a slide? Practical Computer Literacy, 2 nd edition Chapter 15 16

17. Practical Computer Literacy, 2 nd edition Chapter 15 17 How do I add a bulleted list? To present a list of bulleted or numbered points use one of the following layouts: –Title and Content –Two Content –Comparison Bulleted lists focus audience’s attention and should be brief Numbered lists help audience’s focus on sequences, priorities, and rankings

18. Practical Computer Literacy, 2 nd edition Chapter 15 18 How do I add a bulleted list? In the Title and Content layout, text is formatted as a bulleted list. Click Bullets button on Home tab to remove unwanted bullets. Click Number to have list numbered A new bullet or number is added to the list each time you press the Enter key Pressing Backspace key will remove a bullet or number

19. Practical Computer Literacy, 2 nd edition Chapter 15 19 How do I add a bulleted list? To create sub-bullets, use Increase List Level button on Home tab Animation effects can be added to make bulleted items appear one by one Bullets are an effective overview or summary –Use a maximum of five to seven per slide

20. How do I add a bulleted list? Practical Computer Literacy, 2 nd edition Chapter 15 20

21. Practical Computer Literacy, 2 nd edition Chapter 15 21 How do I add a graphic? Graphics add visual interest to your slides Select a slide layout with content from the New Slide drop-down list You will replace the placeholder with a graphic

22. Practical Computer Literacy, 2 nd edition Chapter 15 22 How do I add a graphic? To add clip art: –click Insert Clip Art button –click a graphic from the Clip Art task pane

23. Practical Computer Literacy, 2 nd edition Chapter 15 23 How do I add a graphic? The Clip Art task pane includes a search tool to look for clip art: –Enter a search specification in the Search text box –Click Go button To add a photo or scanned image: –Click Insert Picture button displayed in slides placeholder –When Insert Picture dialog box appears, use it to specify picture’s location, folder, and file name To delete a graphic, select it, then press Delete

24. Practical Computer Literacy, 2 nd edition Chapter 15 24 How do I add a graphic? SmartArt can be inserted to depict organizational charts and processes Insert pictures, clip art, or SmartArt into any layout, even with no graphic placeholder: –Click Insert tab –Click Picture, ClipArt, or SmartArt Use sizing handles to position and size graph

25. How do I add a graphic? Practical Computer Literacy, 2 nd edition Chapter 15 25

26. Practical Computer Literacy, 2 nd edition Chapter 15 26 How do I add a chart? PowerPoint provides slide layouts containing chart placeholders Use placeholder’s Insert Chart button to add bar chart, line chart, or pie chart Chart displays sample data in a datasheet which you change to reflect your data

27. Practical Computer Literacy, 2 nd edition Chapter 15 27 How do I add a chart? Some slide layouts provide an area for large chart, others accommodate smaller chart plus bullets or other text You change the sample data by clicking on column headings, row labels, and value data: –Click each cell containing sample data –Replace with your own labels or numbers

28. Practical Computer Literacy, 2 nd edition Chapter 15 28 How do I add a chart? To delete sample data in datasheets columns or rows: –Select cells –Press Delete key Use scroll bars to view additional rows and columns

29. Practical Computer Literacy, 2 nd edition Chapter 15 29 How do I add a chart? To move data: –Select cells –Right-click to display shortcut menu –Click Cut –Right-click cell where data is to be moved –Click Paste on shortcut menu

30. Practical Computer Literacy, 2 nd edition Chapter 15 30 How do I add a chart? To insert row: –Right-click cell where row is to be inserted –Click Insert on shortcut menu –Click Table Rows Above Steps to delete row or column are similar except use Delete option on shortcut menu

31. How do I add a chart? Practical Computer Literacy, 2 nd edition Chapter 15 31

32. Practical Computer Literacy, 2 nd edition Chapter 15 32 How do I add a table? Use the Table icon on any new slide layout Enter data into rows and columns of table The Table Tools Design and Layout contextual tabs appear when the table is inserted

33. Practical Computer Literacy, 2 nd edition Chapter 15 33 How do I add a table? Use the buttons on these tabs to: –format the table borders –add color shading to cells –adjust the alignment of text To add text to a cell –Click inside cell –Type your text

34. Practical Computer Literacy, 2 nd edition Chapter 15 34 How do I add a table? To add graphic: –Click cell –Click Insert tab –Select Picture or Clip Art –Select file To adjust height or width of cells: –Position pointer over dividing line –Pointer changes to or shape –Drag dividing line to correct position

35. Practical Computer Literacy, 2 nd edition Chapter 15 35 How do I add a table? To insert rows: –Click cell where you want to insert –click Insert Above or Insert Below from the Rows & Columns group on the Table Tools Layout contextual tab Insert a column in the same manner Delete a row or column by using the Delete option from the Rows & Columns group on the Table Tools Layout contextual tab

36. How do I add a table? Practical Computer Literacy, 2 nd edition Chapter 15 36

37. How do I work with multimedia elements such as videos? You can launch an audio or video segment from a PowerPoint slide –Audio clips most frequently added as sound effects –Videos are called “movies” –PowerPoint does not support clips from DVDs or other commercial films Practical Computer Literacy, 2 nd edition Chapter 15 37

38. How do I work with multimedia elements such as videos? To stop a movie during a presentation, click it PowerPoint offers Movie Tools for adjusting the way movies appear on slides and play during presentations –Click the movie window and then select the Options tab Movies play within the movie window on the slide Practical Computer Literacy, 2 nd edition Chapter 15 38

39. How do I work with multimedia elements such as videos? Change the size of the movie window with the sizing handles Configure a movie to fill the screen when it plays You can hide the movie window Additional settings on the Options tab allow you to set a movie to loop until you stop it or rewind after it is played Practical Computer Literacy, 2 nd edition Chapter 15 39

40. How do I work with multimedia elements such as videos? Practical Computer Literacy, 2 nd edition Chapter 15 40

41. Can slides include Web links? PowerPoint slides can contain links to Web sites –Enter the URL –Clicking the hyperlink opens the page in a browser You can create links to: –Other slides in the same or another presentation –E-mail addresses –Various files Practical Computer Literacy, 2 nd edition Chapter 15 41

42. Can slides include Web links? When the Insert Hyperlink dialog box is open, you can click the Browse the Web button to find a Web page and insert its URL Make sure to test your hyperlinks before you present Practical Computer Literacy, 2 nd edition Chapter 15 42

43. Can slides include Web links? Practical Computer Literacy, 2 nd edition Chapter 15 43

44. Practical Computer Literacy, 2 nd edition Chapter 15 44 How do I view a slide show? The objects you see on your screen as you create a presentation such as the ribbon and other objects will not show during your presentation Switch to Slide Show view when ready to see how your audience will view your presentation The slide show starts with the current slide, so move to the first slide before starting your presentation

45. Practical Computer Literacy, 2 nd edition Chapter 15 45 How do I view a slide show? Use buttons in lower-left of slide to: –Navigate through slides –Add or view Speakers notes –Write on slide with pen or highlighter –Switch to another program presentation

46. Practical Computer Literacy, 2 nd edition Chapter 15 46 How do I view a slide show? Navigation through the slides can be accomplished by: –pressing the left mouse button to display the next slide or bullet –pressing the right arrow key to display the next slide or bullet –pressing the left arrow key or the P key to move the previous slide or bullet

47. Practical Computer Literacy, 2 nd edition Chapter 15 47 How do I view a slide show? Right-click a slide to select a specific slide to display. Click Previous to go back one slide. Press the Esc key to end a slide show and return to PowerPoint. It is good practice to preview your presentation and to rehearse your speech before you present it to an audience.

48. How do I view a slide show? Practical Computer Literacy, 2 nd edition Chapter 15 48