1. PowerPoint 2007 Presentation Skills

2. Session Goals
Define presentation elements: content , slide layout, themes, text effects, images, smart art and charts, sound, movie and narration, animations, transitions, timings, packaging, and hyperlinks.
Review basic concepts.
Introduce tools to enhance presentations.
Hands-on session includes practical application.
Note: This presentation has two purposes: a presenter-guided overview and a self-paced review file for attendees. The amount of content on some slides is more than typically recommended in a PowerPoint presentation.

3. Clarity Simplicity Brevity Engagement Content Clarity Simplicity
Know the message.
A single mission that can be stated in a simple focused sentence.
Simplicity
Simple text and images support the story without distracting from the presenter.
Brevity
“Never use two words when one will do.” – Thomas Jefferson
Engagement
The message must have meaning to your audience.
Clarity
Simplicity
Brevity
Engagement

4. Slide Layout Home ribbon Slides group => Layout Title
Title and content
Placeholders vs. Textboxes
Placeholder: non-printing insertion guide for content included in most slide layouts
Textbox: movable, resizable container for text or graphics added to individual slides
Activity: Change this slide’s layout to a side-by-side comparison.

5. Choose a Theme Design Ribbon => Themes Select a theme.
Edit the color palette, font group, and effect to shapes as desired.
Design => Background group => Background Styles.
See options related to the chosen theme.
Design => Background group => Background Styles => Format Background => Gradient Fill.
Adjust Type, Direction, Angle, Stops and Colors to customize your look.
Office of Communications and Marketing PowerPoint Templates:
Activity 1: Mouse over preloaded themes and apply a new one; select a new color palette; select a new font set.
Activity 2: Create a custom gradient fill based on UD colors (see
UD blue ( ), gold ( ), red ( ), YouDee blue ( ), white ( ).
Apply to all slides when satisfied.
Current Settings for this slide:
Design=>Background Styles=> Format Background => Radial, from corner;
stop 1 (UB blue) stop position 20%, transparency 20%;
stop 2 (white), stop position 40%, transparency 0%;
stop 3 (UD gold) stop position 90%, transparency 40%;
Add Stop 4 ( ), stop position 65%, transparency 0%.

6. Text Effects Drawing Tools => Format Highlight text to be accented.
Word Art Styles => Text Effects=> Shadow/Reflection/Glow/Bevel, etc. => select a style.
Activity: Highlight the title “Text Effects,” add a shadow and change the shading to orange.

7. Images, Smart Art and Charts
Insert ribbon => Illustrations group
Picture: local images.
Clip Art: Microsoft images, sounds and movies.
Photo Album: collection of images.
Shapes*: lines, rectangles, arrows, callout boxes, etc.
Smart Art*: list, process, hierarchy, matrix, relationship.
Chart*: column, line, pie, bar, and more.
* Illustrations update to match current theme styles.
Images can be as important as text when telling your story.
Activity: Add a new slide and insert three of the above objects.

8. Sound, Movie and Narration
Insert ribbon => Sounds or Media Clips
Short videos or sound clips can support your message.
Slide Show ribbon => Narrations
Capture narrations or add a relevant testimonial.
Tip: Narrate silent videos – provide some visual interest if only using audio
Illustrate how all files for this presentation are in one folder.
Sample video was made with Windows Photo Story, 2 photos edited within the program, canned music, and basic transitions.

9. Animations movement added to individual elements
Animations ribbon => Animations group
Text box:1st level paragraphs => introduce speaking points
Custom Animation to draw attention to specific elements, i.e. image entrance, emphasis, or exit
Minimal use of animations can accent, not distract, from your presentation.
Activity: Use Custom Animation to apply entrance, emphasis and exit actions to the text boxes on this slide.

10. Transitions the effect as slides are advanced
Animations => Transition
Add to a single slide or apply to all.
Animations ribbon => Transition to this Slide => Advance Slide “On Mouse Click” gives presenter full control.
For more advanced presenters: Consider setting the slide to advance automatically AND on mouse click.
Tip: Consider using a single, subtle transition throughout your presentation.
Activity: Select a transition and apply it to all slides.

11. Advance Manually vs. Recorded Timings
Slide Show ribbon => Set Up group => Rehearse Timings allow the pace of the presentation to be saved.
An ideal method for presentations that will advance automatically, i.e., at a kiosk.
Uncheck the “Use Rehearsed Timings” checkbox if content is delivered by a presenter.
On Mouse Click is the common method used during speaker presentations.
Tip: Ask someone who’s never seen your presentation to record the timings; someone unfamiliar with the content may set a more appropriate pace.
Activity: Find the locations on the Animations and Slide Show ribbons to control slide advancement.

12. Packaging Your Presentation
Images and sounds are usually embedded within the file.
Music, narrations and videos are more often external files.
Keep files in a single folder for transportation on a USB/thumb drive.
Or: Office Button => Publish => Package for a CD ensures that all necessary presentation files and a PowerPoint player are copied into a single place for deployment: a CD, shared drive, or folder.
Have your final content in more than one form in case of technical difficulty.
Activity: Save this file as “my_ppt_basics” to the folder with the other files from this workshop.
At the end of the session, close PowerPoint and move the entire folder to a USB key.

13. Hyperlinks and Additional Resources
Online Tutorials
Select: Office => Office Online Training and Demos
Type search keywords: “interactive reference guide” to find Flash demonstrations that illustrate tool locations in the new version.
Or, select any Office product in the “Browse by program” section in the middle of the page.
Direct link to: PowerPoint 2007 Training.
Select: Online Resources => Web-based Training
VTC.com and lynda.com.
IT-Help Center: or
Include “next steps” ideas.
Reviewing comments can be used to share ideas during the development process.
Add a comment and then remove personal information using the Document Inspector.
Office Button => Prepare => Inspect Document
In this document, do not remove the comments or notes pane information if you want to keep all information.