1. Practical Computing by Lynn Hogan

2. Chapter 9 Creating Presentations (Using Microsoft PowerPoint 2007)
Practical Computing
Chapter 9
Creating Presentations
(Using Microsoft PowerPoint 2007)
Chapter 9 discussed creating presentations using Microsoft PowerPoint It doesn’t take a lot of time to learn to create basic presentations, but there is more to making an effective presentation than being technically savvy. This chapter introduces presentation design as well as PowerPoint basics, so that you can use words, color, charts, and animation in ways that will appeal to an audience and that will deliver information effectively.

3. Objectives
Be able to create a slide presentation using PowerPoint 2007
Understand how to apply a design theme to PowerPoint slides
Know how to work with various slide views
Be able to move among slides for formatting purposes or to delete or move slides
The objectives of this chapter are to be able to create a slide presentation using PowerPoint 2007, to understand how to apply a design theme to PowerPoint slides, to know how to work with various slide views, and to be able to move among slides for formatting purposes or to delete or move slides.
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4. Objectives (continued)
Know how to include clip art, pictures, charts, and tables in slides
Be able to format text in slides
Be able to add transition effects
Know how to preview and print a slide presentation
Know how to run a presentation as a slide show
Additional objectives are to know how to include clip art, pictures, charts, and tables in slides, to be able to format text in slides, to be able to add transition effects, to know how to preview and print a slide presentation, and to know how to run a presentation as a slide show.
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5. What is Presentation Software?
Boosts clarity and retention of ideas
Effective when presenting to groups of people
PowerPoint is a component of MS Office
Range and flexibility allows quick creation
Presentation software boosts clarity and retention of ideas. It is an effective way to present ideas to group of people. Its range and flexibility allows quick creation of presentations.
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6. How Do I Create a Presentation?
Design a series of slides
Each contains information audience needs
Can be presented via
Printed material
Web
Web conferencing
Transparencies
Projected on screen
Title slide is the first slide
Introduces presentation
You must design a series of slides each containing information the audience needs. It can be presented via printed material, the Web, Web conferencing, transparencies, or projected on screen. The title slide is the first slide, and it introduces the presentation.
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7. PowerPoint Window Title bar – top of window
Similar to other office applications
Filename of current presentation
MS Office button – access to commands
Printing, Saving, Sharing
Quick Access toolbar
Save, Undo, Redo
Can be customized
Ribbon
Organizes commands into groups
The PowerPoint Window contains the Title bar at the top of window , which displays the filename of current presentation. This is similar to other office applications. The Office button is used to access commands such as Printing, Saving, and Sharing. The Quick Access toolbar has commands for Save, Undo, and Redo and can be customized. The Ribbon organizes commands into groups.
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8. PowerPoint Window (continued)
Different views
Normal – shows current slide
Allows editing
Notes typed in Note Pane
Slide Sorter
Allows easy rearrangement of slides
Notes Page
Allows easier creation of speaker notes
Slide Show
Allows full screen showing of slides
The PowerPoint Window provides different views of the slides. The Normal view shows the current slide, allows editing, and allows speaker notes to be typed in the Note Pane. The Slide Sorter view allows easy rearrangement of slides. The Notes Page view allows easier creation of speaker notes. The Slide Show view allows full screen showing of slides.
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9. Creating a Slide Click in text area and type
Selecting, replacing, and deleting text
Similar to Word
Leave unnecessary placeholders blank
Will not appear during presentation
To create another slide
Click New Slide on Home tab
Select the content layout desired
Creating a Slide is easy. Just click in text area and start typing. Selecting, replacing, and deleting text is similar to Word. Leave unnecessary placeholders blank; they will not appear during the presentation. To create another slide, click New Slide on Home tab and then select type of slide desired.
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10. Applying a Design Theme
Pre-designed presentation formats
Color, font, effects, background
Helps create professional-looking slide shows quickly
Select theme
Before starting
During development
When finished
To change Design Theme
Click Design tab
Select Theme
A Design Theme is a pre-designed presentation format that contains color, font, effects and background. It helps to create professional-looking slide shows quickly. The user may select the theme before starting, during development or when finished. To change Design Theme, click Design tab and Select Theme.
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11. Saving and Opening a Presentation
Save and Save As commands
Found on Office button menu
Enables user to place presentation in storage
Both commands are identical when first used
Adds the 2007 extension - .pptx to filename
Save command replace existing file
Save As Command
Allows user to change filename and/or location
Opening previously saved files
Click Office button, click Open and select file
The Save and Save As commands are found on Office button menu. They enable the user to place a presentation in storage. Both commands are identical when first used. They add the 2007 extension, pptx to the filename. The Save command replace the existing file and the Save As command allows the user to change filename and/or location of the presentation. To open previously saved files, click the Office button, click Open and select the file.
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12. Selecting a Template Provides predetermined elements
Background, color scheme, font selection
Assists with wording
To work with a Template
Click the Office button
Click New
Select template
Templates for the slides provide predetermined elements such as background, color scheme, font selection and assistance with wording. To work with a Template, click the Office button, click New and select template.
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13. Adding New Slides Add as many as necessary
Determine slide placement before adding
Placement can also be adjusted later
To add a slide
Click Home tab
Click New Slide
Select slide layout
The user may add as many slides as necessary to complete the presentation. Remember to determine slide placement before adding the slide; however, as we will discuss, placement can also be adjusted later. To add a slide, click Home tab, click New Slide, and select slide layout.
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14. Navigating Between Slides
Useful to check content and readability
Normal view
Click and drag vertical scroll bar
Or use Slide view in left pane
Slide Sorter view
Double-click a slide to display in Normal view
Navigating between slides is useful to check content and readability. To navigate in the Normal view, click and drag vertical scroll bar, or use Slide view in left pane. To navigate in Slide Sorter view, double-click a slide to display in Normal view.
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15. Magnifying Slides Allows user to see text more clearly
Change Zoom setting
Does not change font size
Change Zoom setting in
Normal view or Slide Sorter view
Not in Slide Show
Click and drag Zoom slider on Status bar
Magnifying slides allows users to see text more clearly. Changing the Zoom setting does not change font size; it just changes the viewing size on your monitor while editing . You can change the Zoom setting in the Normal view or Slide Sorter view, but not in Slide Show. To change the Zoom setting, click and drag Zoom slider on Status bar.
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16. How Do I Format Text? Similar to Microsoft Word For existing text
Font size ,color, type, alignment, attributes
Special effects
For existing text
Always select text first
Then apply formatting
Formatting text in PowerPoint is similar to doing so in Microsoft Word. The user may change font size, color, type, alignment, attributes and special effects. To change format for existing text, always select text first and then apply formatting.
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17. Including Clip Art and Pictures
PowerPoint contains a collection of clip art
Use photos, scanned pictures or web images
Look for slide layout that will work well with your graphics
Object placeholder
Even without object placeholder
Images can be inserted
Graphics icon contains images for
Table, chart, SmartArt, picture, clip art and media clip
Resize image once it is on the slide
PowerPoint contains a collection of clip art. You can also place photos, scanned pictures, or Web images on a slide. Look for slide layouts that will work with your graphics. You will see the object placeholder, but even without that, images can be inserted. Graphics icons contain images for table, chart, SmartArt, picture, clip art and media clip. Resize the image once it is on the slide.
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18. Including Charts Convey numeric information
Many types of charts available
Insert chart into object placeholder
Resize chart
Datasheets allow data to be entered for charts
Similar to Excel Worksheet
Include charts in a presentation to convey numeric information. Insert charts into the object placeholder, and once inserted, resize the chart. Datasheets allow data to be entered for charts. They are similar to an Excel Worksheet.
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19. Including Tables Display data in columns and rows
Allows audience to see detail
Look for object placeholder on slide
Click table
Wizard leads you through process
Tables display data in columns and rows and allow the audience to see details. Look for the object placeholder on slide, click table and the Wizard will lead you through the process.
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20. Preview and Print Presentation is designed to be projected on screen
Print handouts, transparencies, or outline
Always preview before printing
Page Setup changes page orientation
To Preview
Click the Office button
Point to Print and click Print Preview
To Print
Click Office the button and then click Print
A presentation is designed to be projected on the screen. PowerPoint allows the user to print handouts, transparencies, or outlines. Always preview the presentation before printing.
Page Setup changes page orientation for printing. To Preview, click the Office button, and point to Print and click Print Preview. To Print, click the Office button and then click Print.
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21. Slide Transitions Movement from one slide to the next
Adds energy to a presentation
Do not allow them to distract from your message
58 transition effects to select from
To setup transitions
Enter Normal view
Click Animation tab
Click more on the Transitions Gallery
Click to select effect
Slide Transitions reflect how the presentation moves from one slide to the next. Transitions add energy to a presentation, but you should be careful not to allow transitions to distract from your message. There are 58 transition effects from which to select. To set up transitions, enter the Normal view, click Animation tab, click more on the Transitions Gallery, and click to select the effect.
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22. Slide Show Select title slide Select Slide Show view
Slide show always begins from selected slide
Select Slide Show view
Slides advance automatically or via mouse click
Depends how slide advancement is setup
Right arrow goes forward
Left arrow goes backward
ESC stops the show and takes you back to editing mode
To start a Slide Show, select the title slide. The slide show always begins from the selected slide. The select Slide Show view. Slides advance automatically or via mouse click, depending how slide advancement is set up. The right arrow enables the slide show to go forward, while the left arrow allows it to go backward. ESC stops the show and takes you back to editing mode.
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23. Don’t Forget
Presentation software enables you to deliver information using text, charts, and graphics in a series of slides
A slide show is a series of slides displayed in full screen view
PowerPoint is the leader in the field of presentation software
Remember:
Presentation software enables you to deliver information using text, charts, and graphics in a series of slides.
A slide show is a series of slides displayed in full screen view.
PowerPoint is the leader in the field of presentation software.
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24. Don’t Forget
A design theme is a pre-designed presentation format including fonts, backgrounds, and color
To add slides to a presentation, you must select a slide layout
PowerPoint includes four views Normal, Slide Sorter, Notes Page, and Slide Show
Also recall that:
A design theme is a pre-designed presentation format including fonts, backgrounds, and color.
To add slides to a presentation, you must select a slide layout.
PowerPoint includes four views: Normal, Slide Sorter, Notes Page, and Slide Show.
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25. Don’t Forget
You can format text in a slide much like you do in a Word document by underlining, italicizing, and aligning text
Clip art and other images can be included in a PowerPoint presentation
A slide can include sound effects, music, hyperlinks, and video
Charts and tables included in a presentation help convey information in an understandable way
You should also review that:
You can format text in a slide much like you do in a Word document by underlining, italicizing, and aligning text.
Clip art and other images can be included in a PowerPoint presentation.
A slide can include sound effects and music.
Charts and tables included in a presentation help convey information in an understandable way.
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26. Don’t Forget You can move, edit, and delete slides
It is a good idea to preview slides in Print Preview before printing them
Using Page Setup, you can make adjustments to the way slides will print
Animation and transition effects can be applied to individual slides
And finally:
You can move, edit, and delete slides.
It is a good idea to preview slides in Print Preview before printing them.
Using Page Setup, you can make adjustments to the way slides will print.
Animation and transition effects can be applied to individual slides.
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27. Questions? Are there any questions?
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