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2 Bihar at Glance 1Area in Sq.Kms94,163 2No.of Districts38 4No. of Municipal Corporations11 7No.of Blocks534 8No.of Villages45,103 9No.of Gram Panchayats Population10,38,04,63 12Male and Female Sex Ratio1000: Population Growth rate – % 14Percentage of population - Urban 11.30% 15Percentage of population - Rural88.70%

Sl. No Type of Schools As per PAB approvalAchievement No. of Schools No. of children No. of Schools No. of children Availed 1. Primary (I to V) Govt. +LB+GA Schools NCLP Total Schools Upper Primary (VI to VIII) Govt. + GA+LB Total GRAND TOTAL PAB approval Vs Achievement MDM Working Days :-  Mid Day Meal provided for180 days in primary and 177 days in upper primary against 230 approved days for

Release & Expenditure (in Lakhs) COMPONENTOpening Balance of GOI as on GOI Release GOB Release Total fund Available in Expenditure till Cooking cost Cost of Food grains Cook-cum- helper Transportation MME Total Kitchen shed Since Funds were released in the march , it could not be spent Kitchen device

Coverage - Against Enrolment / PAB in

COVERAGE AGAINST ENROLMENT Quarter Enrolment( ) Average per day beneficiaries in ( ) % against Enrolment Enrolment ( ) Average per day beneficiaries in ( ) % against Enrolment Enrolment( ) Average per day beneficiaries in ( ) % against Enrolment 1st Quarter nd Quarter rd Quarter th Quarter State Average

Payment of cost of food grains in Bill Raised by FCIPayment made to FCI Total bills raised by FCI till Mar Rs. 119 crores Total payments made to FCI till Mar 2013 – Rs. 104 crores Previous year pending bills – 1.5 crore 7

MENU S. NoDaysFood Items 1 MondayRice, Mixed Dal and Green Vegetables 2 Tuesday Zira Rice + Aloo Soyabean Sabji 3 WednesdayKhichri with Green Vegetables and Chokha 4 ThursdayRice, Mixed Dal and Green Vegetables 5 FridayPulao + Kabuli chana / Lal Chana Chhola + Green Salad 6 SaturdayKhichri with Green Vegetables and Chokha New proposed menu based on local availability of item, nutritional value and suggestion from nutritional expert like KHEER,EGG,BANANA are under consideration 8

Management Structure-MDM Bihar 9 State Level Directorate of MDM/Bihar Raya Madhyan Bhojan Yojana Samiti (BRMBYS) Education Department State level steering cum Monitoring committee Director/DD/OSD/Asst. Dir/Jr. Monitoring Officer/IT Manager/Data Admin/Finance Manager/AO/ APC/Nutrition Expert/ Accountant/Asst/Steno/ Computer Operator District Level District in charge of MDM (Bihar Administrative Service)/DC/DRP/Accountant / executive Assistant District level steering cum Monitoring committee BLOCK RESOURCE PERSON Block level Steering cum Monitoring committee Block Level School Level Headmaster/Senior Most Teacher Vidyalaya Shiksha Samiti (VSS)

Food Corporation of India State Food Corporation (SFC)–Nodal Agency Block Resource Person through Local Private contractor Schools Food grains Flow District wise MIS Online advice generation

Fund Flow 11 Fund released by GOI Approval by The Minister Approval by the E.C Approval by the Cabinet Issue of Sanctioning order Withdrawal from treasury Fund released by BRMYS to districts Fund released to the schools

Initiatives Dopahar - IVRS  Dopahar(IVRS) was introduced in April 2012 for better monitoring of the scheme and to capture data in real time.  Data received from Dopahar (IVRS) is being posted on Dopahar.org for public view and to ensure transparency.  SMS alert relating to attendance, coverage, availability of fund and food grain every day to DEO and MDM for information and necessary action.  Data received from Dopahar (IVRS) is being reviewed by a dedicated team of officers and actions are being taken on regular basis.  Dedicated help line for Head masters

Dopahar( IVRS) CALL SUMMARY MonthTotal School Data /Mobile No. Available Average completed Call % Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Initiatives taken in Strengthening of Web-based MIS and MDM functioning process integration with MIS Eg. Food grain and fund sub allotment to schools through MIS, Flat file generation for bulk fund transfer for CC and CCH New post of District program manager (DPM) for the districts and finance manager and I.T manager for the head quarter have been created for the better management of the scheme. The monthly state level meeting of district MDM in-charges, officers of the SFC, FCI, vendors and related banks are organized regularly to identify the problems and solve them.

Initiatives – Ranking of District performance The performance based ranking of the districts has been started since august System of recognising performing officers put in place. Criteria for ranking are : Average Per day beneficiary against Enrollment MDM working days Conversion cost availability in the Schools Food Grain available in the Schools School Inspection FCI payment Quarterly SMC meeting Monthly Cook-cum-helper honorarium payment MIS Entry status Dopahar (IVRS) response Block level performance evaluation system under development – proposed to be implemented from May 2013.

Effect of Ranking FCI bill dues was 62 crores in Jun 12 which has reduced to 16.5 crores in month of March Cook cum helper payment –In June 2012 payment of cook cum helper had a backlog of 4 mths but in March 13 has become up to date SMC meeting – In month of June 12 only 3 district organized their district and block level SMC meeting but in March 2013 it has reached up to 35 districts Inspection – In August total inspection of school was 12,544 and in March 2013 (cum) it is 1,40,306 - action taken on 2403 and FIR lodged on 54.

Capacity Building 17 Training given to HMs on – IVRS Cooking of meals Record keeping Accounting

Capacity Building The district MDM in-charges were sent to National Productivity Council, Jaipur for Administrative and Management Training Program. All accountants of districts trained for 3 days All the Block Resource Persons given one day training 18

Financial Management and Accounting A C.A firm has been engaged to improve financial management, accounting and to update the Accounts of Head Quarter and Districts. Accounts manual has been prepared and adopted. Shifting from manual single entry basis to computerized and double entry basis of accounting. 19

Monitoring Surprise school visit by Principal Secretary, Secretary Primary Education and Director MDM Directorate level officers visit of districts started since Sept-12 – one third districts covered every month. More rigorous inspections by MDM I/C and BRP Inspections by other officers of education department – DEO, DPO, PO and BEEO Inspections by other officers of the district Special inspection campaign started

Monitoring contd. State Level SMC meeting was conducted on and under the chairmanship of Chief Secretary. District Level steering – cum – Monitoring Committee meetings are held on quarterly basis. Block Level steering – cum – Monitoring Committee meetings are held on quarterly basis 21

Result of initiatives taken in The number of schools not serving meals decreased from 19,233 in June 2012 to 2,518 in February Increase of 23% in average per day beneficiary from 1 st Quarter to 3 rd Quarter of

Total no. of school where MDM not served in due to non Availability of fund,food grains, local problem and other Reason

Action plan for System of internal audit and third party evaluation proposed Comprehensive training program planned for all levels of personnel – Cooks (2 days), BRPs (5 days), Accountants (5 days) MDM In-charge (5 days) All cook cum helper will be provided new apron and cap All schools will be provided with sitting mat, storage bin, nail cutter, soap and drinking water drums. State is going to provide plates and glasses from own resources. 24

Action plan for Plan to provide CUG Mobile connection and tablet PC to all Block Resource persons – pilot testing done Facilitate MIS entry in off line mode Implementation of mobile based inspection system – geo-tagging and time-stamping of inspection photos Inspection reports get into MIS and can be analysed and collated – even matched with IVRS data Planning to integrate MIS and IVRS databases for better monitoring and improving data integrity Creating photo database of kitchen sheds and cooks 25

Inspection photos with tablet 26

Inspection photos - Kitchen shed 27

Inspection photos 28

Inspection photos - Cook cum Helper 29

Issues relating to FCI Delay in issue of RO. Issues of timely availability of food grains in following district :- Madhubani Darbhanga, Sitamarhi, Sheohar, Lakhisarai, Sheikhpura,Bhagalpur Begusarai,Saran,Nalanda and Buxar. Labour unrest in some godowns – Patna – Mokama, Buxar, Madhubani Issue of closed Godown – Nalanda, Mokama Poor quality of rice Delay in submission of bills

Proposal for

Proposal for Additional Cook-cum-Helper Total Requirement of Cook cum helper for Total Sanctioned Number of Cook cum helpers in Proposal for sanctioning Additional number of cook cum helpers

Proposal for Procurement of Kitchen Device Sanction for kitchen device replacement for schools ( of and 1671 NPS of and Rs /- per school. Additional demand of Rs.10000/-per school for replacement sanctioned during for schools ( and )  Based on market survey cost of kitchen devices per school on average comes to Rs. 15,

Proposal for increase in Transportation Cost ComponentApproved in Proposal for Transportation CostRs.750/ - per MTRs.1500/-per M.T 1. The present rate is more than 5 years old. 2. Inflation in all costs associated with transportation like fuel, labour, etc. 3. After repeated tenders in some blocks very few contractors participate in the tenders 4. Out of 534 blocks in the state 163 does not have transporter leading to difficulties. 34

Proposal for Construction of Kitchen-cum-Store Total no. of Schools excluding Madasa/Maqta b/AIE/EGS/NCL P/NPS Total units of kitchen shed for which fund was sanctioned by GOI New kitchen shed to be sanctioned by GOI on the basis of plinth area Additional funds to be sanctioned on the basis of plinth area by GOI for the kitchen shed sanctioned in previous Rs.60000/- i.e Rs lakhs 35

Other issues Increase in conversion cost should be linked to food inflation index and increase should be effective from A comprehensive study may be undertaken to determine the adequacy of conversion cost First fund release in was in Month of May – creating difficulty in running the scheme in 1 st Quarter – Need to look at alternatives 36

PROPOSALS AND RECOMMENDATIONS for S.NoComponentPAB Approved in Proposal for Children (Pri) Children(U-Pri) NCLP Working Days Kitchen store -573 & Balance amount for schools 6Kitchen device Rs.5,000 per school ( and Rs per school and Rs.10,000 7CCH1,83,5832,31,811 8Transportation costRs.750/ - per MTRs.1500/-per M.T 37

Third Party Monitoring Evaluation by A. N. Sinha Institute of Social Studies, Patna, visited in November - December 2012 Description Type District :- Darbhanga, Saharsa, Sheohar, Sitamadhi Percentage of Schools serving hot cooked meal regularly. 74% Regularity Number of schools having cooking cost available 90% Number of schools having Food grains available 77% Percentage of school having buffer stock of food grain for one month’s requirement maintained 77% Is gender or caste or community discrimination in cooking or serving or seating arrangements? NO Does daily menu include rice/ wheat, pulses and vegetable? 100%

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