ViciDocs Enterprise Product Overview Creating Info repositories from documents

Agenda  Company Introduction  Product Suite Introduction  Products Features  Case Studies  Implementation Specifics  Contact Info

Company Introduction  Incorporated in 2000  Promoted by alumni of IITs and IIMs.  A mix of product development and custom software services  Current business areas : Document, Workflow and Management Solutions; ERP focusing on SMBs.  Domain expertise: Document Imaging, Document Management, Management, Workflow & ERP  Geographical markets : US, India, Middle East and Singapore  Offices in India, Middle East and USA with strategic partnerships in key markets.

Product Suite Introduction  Data volumes of organizations double every year  Disorganized approach to manage data is hitting the profits of the organizations - Butler Group  In US alone, there are 4 trillion paper and growing at 22%  90% of paper get shuffled. Average document gets copied 19 times.  On an average, USD 20 is spent to file a doc, USD 220 to find a misfiled document.  7.5% of all documents are lost, 3% are misfiled.  Professionals spend 5.5% of the time reading a document and 50% finding it. - Coopers and Lybrand

Product Suite Introduction Information can either be Structured (like Purchase Orders, Invoices, Vouchers, Forms etc.) Unstructured (Internet downloads, Correspondence letters etc.) The sources of data can be Paper, Electronic, or Faxes. ViciDocs Products Suite offers the following products to provide structure to unstructured or semi structured documents. ViciDocs Enterprise Safe FaxCapture ViciFlow ViciForm

Products – ViciDocs Architecture Server: Windows 2000 Server (OR) Windows 2003 Server OS. Client M/cs: Any Windows OS with IE 5.0+ Database: SQL Server or Oracle OCR: Abbyy Fine Reader RTL Application server:.NET Framework Web Server: IIS 5.0

Products – ViciDocs Enterprise  Storage of different forms of documents like Paper (scanning), Electronic, s and Faxes.  Browser based Full text and meta data based retrieval of documents.  Comprehensive Security  Version Control  Creation of Users and Groups.  Distributed Component Architecture.  Compliant with any ODBC compliant database.

Products – ViciDocs Enterprise

Products - Safe  Storage of s with mail body, mail header and attachments.  Support for popular mail clients like Microsoft Outlook, Outlook Express, Lotus Notes client etc.,  Manual and Automatic storage of s with user configurable options for replicating the folder structure and frequency of uploads.  Full Text indexing of body and attachments as well.  Metadata indexing of mail header.  Retrieval of s through mail client as well as through the browser.

Products - Safe Screenshots Outlook Toolbar depicting the ViciDocs options Menu Item in Lotus

Products – Safe Search and Results

Products - FaxCapture  Integration with Fax server for automatic storage of faxes in the ViciDocs repository.  Rule definitions for routing the documents to the appropriate folders based on the incoming numbers.  Text extraction from faxes for full text indexing.  Deployment of Fax server on a machine different from ViciDocs Server.

Products - ViciFlow  Graphical designer to define workflows.  Setting of escalation, notification rules to the nodes defined in the workflow.  Supports user and group based processing of documents in the workflow.  Workflow client includes a viewer which supports more than 150 file/image formats.  Enables multiple types of annotations on the documents  Supports document attachments, comments, user based annotation viewing.

Products - ViciFlow

Products - ViciForm  Creation of multiple form templates with multiple zones.  Different types of recognition technologies like OMR, OCR, Barcode and ICR applicable at a field level.  Batch processing of multiple documents belonging to different forms.  Automatic detection of form templates to extract data from the forms.  Multiple output formats like XML, CSV, ODBC compliant database storage etc.,

Products - ViciForm  The Data Correction module allows the user to view the zone in highlighted fashion to make corrections.

Products - ViciForm Photograph Image file Area Machine Printed Number for OCR Signature portion that needs to be saved separately  UI based zone creation for creating templates.  Assignment of data types (Numeric, character) to the fields  ICR/OCR/OM R field types support

Case Studies - Unilever

Issues Accounting documents in physical form leading to high dispatch costs and huge turnaround times Documents being processed multiple times resulting in financial losses and waste of manpower Benefits Reduced turnaround time for invoice processing Improved control over documents received Improved productivity and efficiency in approval process Ease of operations for executives at Central processing Cell. Mechanism for avoiding duplicate payments

Case Studies - SBI Issues Circulars received from Head Office in physical form being dispatched by courier to branches - leading to high dispatch costs and huge turnaround times Difficulty in retrieving the exact circular needed at Branch’s end Benefits Significant savings in printing and dispatch Average lead time for circulars to reach the customer-facing branches brought down by 75%. The circulars are fully searchable making it easy for users to retrieve Easy navigation for users through related links provided to related circulars

Case Studies - TCS Integration with Java based web application  TCS has implemented Java based web application for various state governments of India. The users had to scan the documents using the interface provided by the scanner and retrieval of the documents was based on meta data alone.  As part of the ViciDocs integration with the eGovernance solution, Vicisoft developed a Java wrapper for ViciDocs solution with Oracle as the database. With this the users could perform content searches on the documents stored.  Vicisoft provided a browser based scanning client and the documents get uploaded directly to the repository  A browser based Viewer with annotation support was provided to enable the users annotate the documents.

Implementation Modular and Scalable Built on components which can be easily customized Components for text extraction etc. can be added ‘on-the-fly’ thus making it extremely scaleable Storage of the documents can be on multiple machines within the network Scalable to millions of documents with existing track record of clients. Extendable DCOM, HTTP based and.NET APIs to enable developers to create custom interfaces. Can be integrated with any ERP systems like SAP or with home grown solutions. Can be used with any ODBC-compliant RDBMS With Indian Offshore development center, Customization is quick and cost effective. Support Single Click Install and fastest ready to use deployment. Onsite Implementation Offshore support and maintenance through messengers, Telephone, WebEx and . 24x7 support option possible.

Implementation – Market Segments General business Human resources Purchasing Correspondence Contracts Customer service Healthcare and Biotech Billing support Patient records New Drug Applications BPO (ViciDocs has a BPO Version) Accounting and Financial Health Care Legal Education Admissions Student records Teacher certification Government Land records Building permits Utilities Engineering drawings Regulatory documents Procedures Environmental permits Banking & Finance

Implementation – Client List ANGRAU, Hyderabad IMM, New Delhi Al Khafji Joint Operations AP GENCO Al Badi group Abu Dabhi Unilever Arabia, Dubai

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