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Presentation on theme: "COMPANY’S OVERVIEW & SOFTWARE DEFINATION."— Presentation transcript:


2 : Fax Capturing & Routing System
: Correspondences System Incoming Outgoing with Linking : Bank Signature Capturing System : Document Routing System, Document Workflow System : Document Management & Archiving System, Encryption & Clipping, Zonal Security & Compression

3 WHAT IS EASY DMS? EasyDMS is part of EasySolutions systems, and it is a Document management, archiving, Routing, and Workflow system that Stores scanned Documents, and existing Electronic files, and makes them available for easy retrieval, Sharing, and distribution. Having a robust scanning module, EasyDMS allows users to scan paper documents from a scanner, or images from a built in camera, or a USB Camera, and import electronic files or an entire directory of files, the system is designed to allow for distributing the capturing process among several stations, who can work simultaneously on the same batches of captured documents with great performance and efficiency Captured documents can be distributed using MMS, alerts can be sent via SMS, , And/Or EasyDMS Alerts.

4 WHY EASY DMS? Built based on practical experience in the middle east region, and based on 5 universal systems, by grouping all of their features together, and adding more exclusive features Tested on several environments of database engines and Windows operating systems including Windows 7, Windows bit. Extremely high performance, independent of data size, or scanned image size Supports MS ACCESS, MYSQL, ORACLE, MS SQL database engines Supports sending customized s, Exporting Documents, either on Client or Server Sides. Supports sending customized SMS messages to users and customers. Voice Alerts

5 WHY EASY DMS? Single Sign On
Supports easy document routing functionality, with commenting capability. Built in, out of the box document workflow. Supports viewing charts. Audit control for tracking employees performance Customized reports for search results. Very Simple User Interface (All In One Interface) Quick Implementation & Installation

6 WHY EASY DMS? Integration with almost all ODBC database on client side And/or Server side. Supports all kinds of documents, Audio, Video, Office 2007, Office Plus2010, Office 2013, Images, AutoCAD drawings…etc. Document Encryption for highly classified information for all file types, this feature makes hackers, and unauthorized users even IT administrators unable to view classified data even when they are super users Document Security which allows users to or not to view documents inside cabinets. Functional Security which disables or enables some/all functionality of the system

7 WHY EASY DMS? SQL Filter Security which blocks certain documents in the archive based on defined rules, like dates, amounts, departments, document types …etc. Multiple viewers, with thumbnail viewer capability for tiff files. Universal File Format Export (Original, Tiff, XML) No Development required – out of the box solution Import Active Directory users from LDAP, Or Create EasyDMS Users Hierarchical Archive Structure, similar to original organization structure, in both Arabic and English Exclusive Dynamic Taxonomy Result List Viewer

8 WHY EASY DMS? Supports Arabic and English Languages in the following areas: Interface Messages Archive names Archive Field Names Fields Content Drop Down Lists body and subject.

9 WHY EASY DMS? Competitive Prices HIGH ROI
Technical team has more than 9 practical years of experience in this field with more than 150 successful implementations in the Middle East. Document Clipping Document Encryption Document Zonal Security Document Compression Built in Zonal OCR, and Barcode Splitting and OCR functionality

10 WHY EASY DMS? Workflow Dash Board External Database Immediate Search
Equation Builder Forms Builder Announcements Import Excel Records Diversified Document Viewers

11 EASY DMS AND BACKLOG EasyDMS is perfect for handling millions of backlog documents, whether it will be used as a backlog tool which will export to an existing DMS system, or as a total solution for capturing and retrieving backlog documents. The backlog process requires no additional database licenses, or special environment, as the output is simply images, and database records or XML files. Distribute Work Easily among Capturing, Indexing, and QA stations

Capturing Retrieving Audit Charts Distribution Encryption Auto Indexing Alerting SMS Alerting Auto Importing s Auto Importing Files Web Access

13 POSSIBLE CLIENTS Government Hospitals Banks
Contracting/Consulting/Engineering agencies Law Firms and Courts Universities & Schools Industrial companies Factories Police, Military


15 Other Systems EasyDMS Feature
Relatively High Cost Effective Cost Longer Relatively Minimal Implementation Time Multiple Dialogs per screen All In One Simple Interface Interface Most systems support only server side integration Client side as well as server side Integration Integration Not Supported Yet for most systems Supported Office 2010, Windows 7 support Not All All Supported File Formats

16 Other Systems EasyDMS Feature
Not supported in all aspects by some vendors Supported in all aspects Arabic Language Support Some systems are not easy either for end users, administrators, or both Very Easy for End Users and Administrators Ease Of Use Some systems take long time to display large documents As good as other universal systems, very fast in viewing large sized documents Performance So many systems support only MS SQL, and/or ORACLE MS ACCESS MS SQL My SQL ORACLE ODBC support

17 Other Systems EasyDMS Feature
Some systems do not have such functionality, and if they had it, there's a big chance that it would be complicated for end users to use Available and very simple to use Document Routing Some systems do not support alerting Supported by outlook s, SMS, and EasyDMS Alerts Alerting Updates comes only in service packs and based on company policy only Immediate support, source code is local Support for client special demands Not All Systems have encryption, some systems will force you to purchase the costly enterprise version to get such feature Out of the box implementation Document Encryption

18 And Much More…

19 THANK YOU… For More Info Contact: EasySolutions


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