NAU GEAR UP Webinar on the Administration of ACT Explore Randy Palmatier ACT Director - Client Relations Ann Connelly NAU/GEAR UP EXPLORE Manager Ann

ACT Explore Administration Webinar Welcome and Introductions Participation Instructions What We Will Cover How Questions Will Be Addressed Future Viewing ACT Resources and Contacts Lets Get Started! Randy

ACT Explore reference materials that will be very helpful to you during and after the webinar Randy

Randy

ACT Explore Policies and Procedures ACT Explore is a standardized test. This manual details directions for administering EXPLORE in a standardized way which will benefit you and your students. Randy

Pre-Test Activities Randy

Testing Materials You will receive: Test Supervisor’s Manual (1 per 20 students) “Why Take ACT Explore?” Handouts Available in Spanish http://www.act.org/explore/downloads.html Instructions for Completing Your Answer Folder Test Booklets Answer Folders School Header USPS Postage Prepaid Return Envelopes Randy

Take the time to read and understand the Test Supervisor’s Manual Randy

Randy This is located on Page 62 of the supervisor’s manual and just a sample of the activities you need to be prepared to do

Additional Testing Considerations and Pre-Planning Arrangements for test administration Proctors one per room or as needed if you are testing in more than one room Bell schedules Calculators Permitted/Prohibited (pg. 9 Supervisor’s Manual) Randy

Additional Testing Considerations and Pre-Planning Cont. Pre-ID labels Must be applied to page 1 of ACT Explore answer folder BEFORE the test for students who do not have a Pre-ID label, please have them bubble their answer sheets to include all the fields that the Pre-ID requires. Ensure that Answer folders/test booklets are properly sorted in advance by class to ensure efficient and accurate distribution Ensure students names are on their test booklets as well as their answer sheets Recommend entering Special Status Codes ( SPED,LEP) on Answer folder when pre-ID Labels are applied (pgs. 40-41 Test Supervisor’s Manual) Randy Emphasize The names on their test booklets as well as their answer sheets. If they don’t have a Pre ID Label for a student, try to have them filled out by the administrator before the test day.

Review and familiarize yourselves with the steps and instructions for completing the Answer Folder Randy

All Districts Will Use Pre-ID labels This should be completed by your District Liaison already! Please ensure that your district/school has ordered Pre-ID labels as detailed in the instructions found on the ACT Pre-ID website: http://www.act.org/education/order/preid/. For more information regarding ordering of test materials or Pre-ID labels, please contact ACT Customer Services at: EXPLORE 877.789.2925 EXPLORECustomerService@act.org Randy

Randy

Pre-ID Label (Barcode) Instructions Randy Instructions for Completing Your Answer Folder – Page 3

Pre-ID Label Instructions for Students Randy Instructions for Completing Your Answer Folder – Page 3

ACT Explore Test Supervisor’s Manual Accommodations Accommodations are determined by the school/district for students that ordinarily use the following to support their learning: (these materials were ordered based on your EXPLORE commitment form/order form.) Large Print Braille Audio DVD Reader’s Script Pgs.14-18 ACT Explore Test Supervisor’s Manual Randy

Testing Environment Prepare testing room(s); gain support to create quiet hallways in the area where testing will take place. Avoid auditoriums and cafeterias Testing supervisors and room supervisors must prepare properly (read and simulate your test day needs) Proctor – optional dependent on # of students Stop watch or interval timer Extra #2 pencils, erasers, and a pencil sharpener Scratch paper Account for all testing materials Provide roster of students assigned to each test room Randy

Preparing Students Send home “Why Take ACT Explore?” Schedule a pre-test session for non-cognitive Benefits of ACT Explore Career exploration Planning high school courses Preparing for college Brief career discussion Brief explanation about interest inventories Randy

Preparing Students (Continued) Review with staff and students the ACT Explore Guidelines Unauthorized Testing Aids Questions/Guessing Rest Periods Leaving the Room During Testing Announcement of Time Remaining Electronic Devices What Constitutes a “Test Irregularity” during testing Randy Refer to Supervisor’s Manual for additional guidance pgs. 19-22

Administration Activities Randy

Day of Testing What do the Students Need? Pencils & Erasers Calculators? (pg. 9 Supervisor’s Manual) Instructions for Completing your Answer Folder Instructions for Completing the Supplemental Questions required by NAU. Answer Folder (with assigned Pre-ID Label) Test Booklet (make certain students write their full name on the test booklet cover) Randy

Instructions and Procedural Testing Sequence Student Information Section Randy Pgs. 23-25 Pgs. 3-5

Instructions and Procedural Testing Sequence (cont.) Pg. 30 Use Option 3 for Pre ID Label users Pg. 33 Instructions for Academic Tests Test 1 English Test 2 Math Test 3 Reading Test 4 Science Pgs. 44-46 Disposition of Answer Folders and Test Materials Pg. 65 Testing Irregularity Report Pg. 63 Room Supervisor Comments Randy

Administration of Non-cognitive Information ACT Explore - Part 1 Non-cognitive (45-60 minutes – must be completed prior to testing) Student Information Plans and Background Needs Assessment Supplemental Local Items (located on NAU Website) UNIACT Interest Inventory 72 Questions Randy Supervisor’s Manual - Pgs. 24-28

Administration ACT Explore Part 1 Non-cognitive (45-60 minutes may be completed prior to the tests) Student Information Plans and Background Needs Assessment UNIACT Interest Inventory 72 Questions Supplemental Questions Randy Pg. 6-7

Academic Test Administration ACT Explore Part 2 Academic Sections (120 min) English 40 Items (30 min) Math 30 Items (30 min) Calculators Allowed Break (5-10 min) Reading 30 Items (30 min) Science 28 Items (30 min) Students Must Complete All Sections Randy Emphasize the importance of completing the Supplemental Local Items. They will need to make copies for each student. Pgs. 27-33

ACT Explore Answer Folders Although Pre-ID labels will be used, it is still important for students to complete the following blocks: E, F, J, K, L and Block M (Supplemental questions supplied by NAU) Blocks to Ignore: A, B, D, G, H, I, N, O, P, Q, R, and S Block to be filled in after test booklets are distributed: K Randy 28

Important Reminder! Block M: Supplemental Local Questions Provides School specific data on your students You will need to make copies for each student Ann

Instructions For Non-Cognitive Section: Read instructions aloud to students (Use Option #3 in Test Supervisor’s Manual on pg. 30). For Academic Sections: Read aloud instructions from Supervisor’s Manual (beginning on pg. 33), as students read along in their answer folders. For Section M: Read Directions for Block M EXPLORE Supplemental Local Items – You will need to make copies of the Supplemental Local Items for each Student. Randy

Post-testing Activities for Test Supervisor Randy

What To Do Once Testing is Over Post-Testing Process What To Do Once Testing is Over Collect Answer Folders Ensure that each student has marked the correct test form code in block “K” at the bottom of page 1. Ensure student information is entered/bubbled in correctly. Ensure pencil marks are complete. (no stray marks) Collect, Check, (for name),and Store Test Booklets for Redistribution Students should write first and last name on test booklet to ensure appropriate return of Test booklets to the original student users. Ensure you store these test booklets in a secure location for later to be distributed to students with test results Extra test booklets (unused) save and store in a secure location for use once test results are returned. Randy Emphasize that they will need to Store TEST BOOKLETS for Redistribution

School Headers Fill Out School Header Pre-printed label will be on header Make sure or correctly enter your three-digit contract/cycle code (203) in block “K”. Randy

EXPLORE Test Supervisor’s Manual Returning Answer Folders for Scoring Mail all answer folders (standard, make-up, accommodation testing) together. Place your school header on top of your stack of answer folders in your first envelope. If you have testing irregularities fill out the Testing Irregularity Reports and place the report(s) in the first envelope of answer folders. If you are submitting a large number of answer folders for scoring, try and use a single box rather than multiple envelopes to ensure all materials arrive at the ACT scoring center together. If you need to ship more than one box, please number them (1 of 3), (2 of 3), etc… Randy Pgs. 40-44 EXPLORE Test Supervisor’s Manual

Post-testing Activity Mailing Answer Folders for Scoring Place Answer Folders in ACT Pre-Paid Envelope(s) Each School Mails in Answer Folders to ACT Allow 3 Weeks for School Level Reports and Student Score Reports to Arrive Randy

EXPLORE Test Supervisor’s Manual Reporting Package Schools will receive: Reports and Supporting Materials Student Score Reports Student Score Labels Using Your EXPLORE Results Roster of Student Records Profile Summary Report by School Presentation Packet Item Response Summary Report Early Intervention Rosters Data File CD Districts will receive: Profile Summary Report by District Item Response Summary Report by District District Data File CD Copies of School Profile Summary Reports Randy Pgs.51-56 EXPLORE Test Supervisor’s Manual 36

Additional Resources ACT Explore Student Website www.explorestudent.org Materials for Educators www.act.org/explore/downloads.html ACT Website http://www.act.org ACT Explore Arizona Program Website http://nau.edu/COE/Gear-Up/Explore-Program/ Randy

What’s Next Ann

Data Interpretation Workshops ACT and NAU GEAR UP will hold 2 types of Data Interpretation Workshops this year: Option A: ACT EXPLORE Refresher Webinar – December 10, 2014(prior participants only) Option B: ACT EXPLORE Regional Workshops – January 2015 (all new participants) Ann

OPTION A: ACT Explore Refresher Webinar December 10, 2014 Webinar This webinar is REQUIRED for any District Liaison and & CC Coach who: A: participated in an ACT Explore Regional Workshop (ACT Explore) last January, AND B: plans to conduct the required post-assessment activities with students and parents before the January 2015 ACT Explore Workshops). Ann

ACT Explore Refresher Webinar Webinar will cover: Provide updated PowerPoints for Student and Parent Sessions College and Career Planning Guides and PreECAPS Final Reports Student Score Report Profile Summary Report Item-Response Summary Report Early Intervention Rosters College Readiness Standards and Benchmarks Rigorous core courses and their impact What to do next with the data Ann

Option B: ACT Explore Regional Workshops January 2015 Locations and dates TBD Participation in one of these regional workshops is REQUIRED for any District Liaison or CC Coach who did not participate in an ACT Explore Regional Workshop last January – in other words, 2014-15 is your first year as a Liaison or Coach. Either Prior or New participants are welcome to attend. Ann

ACT Explore Regional Workshops Workshops will cover: Helping Students and Parents Understand, Use and Act on EXPLORE Results (PowerPoints and use of Materials) College and Career Planning Guides and PreECAP’s Final Reporting Guide/Final Reports for NAU/GEAR UP Student Score Report Profile Summary Report Item-Response Summary Report Early Intervention Rosters Many other resources to help your students College Readiness Standards and Benchmarks Rigorous core courses and their impact What to do next with the data Ann

Ordering College and Career Planning Guides and PreECAPS

Each College and Career Coach will Order ACT Explore Student Materials for their schools at the Expect More Arizona website:   http://www.expectmorearizona.org/ccpgorder/ Ann

PowerPoint for Student Session Ann

PowerPoint for Parent Sessions (English and Spanish) Ann

Instructions for how to access and or share this presentation/workshop Website URL: Ann will send the recorded link out at the conclusion of the Webinar Webinar and PowerPoint will also be available on the NAU EXPLORE Website: http://nau.edu/COE/Gear-Up/Explore-Program/ Ann

For Additional Information: Ann Connelly 602-728-9526 ann.connelly@nau.edu Ann

Questions? Greg