DEPARTMENT OF ELEMENTARY EDUCATION HIMACHAL PRADESH PAB -MEETING 12.2.13

Implementation of MID DAY MEAL SCHEME The department of Elementary Education is the nodal department for implementation of MID DAY MEAL in the State. HP State Civil Supplies Corporation is the nodal transport agency for transportation of rice in the State. Government of India reimburses transportation charges equivalent to the rates as prevalent under PDS to the State. Hot cooked Meal of high calorific value and protein content , prepared & served in the school premises. The School Management Committees constituted for every school. The School Management Committee has been empowered for overall implementation of the scheme. The School Management Committee has been authorized: To decide the weekly menu. Engagement of cook-cum-helper Overall supervision of the scheme.

Food-grain flow chart Government of India Food corporation of India Distribution centers Wholesale Godowns of HPSCSC Fair price Shops / PDS depots Govt./ Govt. Aided primary /Upper Primary Schools

FUND FLOW CHART Government of India. Govt. of Himachal Pradesh Centre share Govt. of Himachal Pradesh Govt. of Himachal Pradesh (State Share) Department of Elementary Education Dy. Director / Block Elementary Education officers School Management Committee of concerned school

Performance of State during 2012-13

Latest Status of implementation of Mid Day Meal Scheme in H.P. Detail of Schools SN Stages Number of Institution Total Enrollment 1 Primary 1 0615 385977 2 Upper Primary 4441 273272 Total 15056 659249 Stages Number of school days as per AWP (1.4.12 -31.12.12 ) Meals served (1.4.12-31.12.12) Primary 193 190 Upper primary

Coverage of children Stages PAB APPROVAL Coverage (Average) PRIMARY 383000 366444 (95%) UPPER PRIMARY 277000 254250 (92%)

STATUS OF MEAL Stages Meals approved by PAB (1.4.12 to 31.12.12) Meals served (fig in lacs) PRIMARY 738.93 695.07 (94%) UPPER PRIMARY 534.44 480.56 (90%)

Status of Rice STAGES ALLOCATION (1.4.12 -31.3.13) LIFTED (1.4.12-31.12.12) UTILIZATION PRIMARY 9268.00 (MT) 8199.59 (MT) 6933.49 (MT) UPPER-PRIMARY 10055.10 (MT) 8151.40 (MT) 7202.76 (MT)

Payment to FCI Allocation of Funds Bills raised by FCI Payment released Rs. 1091.79 Rs 923.83 lacs Rs. 923.83 lacs

Cooking cost (Rs. in lacs) Stages Allocation UTILIZATION (12/2012) Primary 3112.58 2176.18 Upper Primary 3214.84 2241.37

No. of cook-cum-helper approved by PAB Engaged Female Male 24738 24412 (99%) 19608 (80%) 4804 (20%)

HONORARIUM (Rs. in lacs) ALLOCATION UTILIZATION 2473.81 1851.10

Health check-up of cook-cum-helper: State has made policy / guidelines for engagement of cook-cum-helper under MID DAY MEAL SCHEME .It has been made mandatory to get the medical check-up of cook-cum-helper from medical authorities before first appointment and at least once a year.

Transportation Charges (Rs.in lacs) ALLOCATION UTILIZATION 305.30 124.70

Status of Kitchen-shed Sanctioned Completed In-progress Not started 14959 12316 (82%) 2162 (15%) 481(3%)

Management Monitoring Evaluation Funds (MME) (Rs. in lacs) ALLOCATION UTILIZATION 137.81 65.40

KITCHEN DEVICES Sanctioned by GOI Utilization 15096

Grievance Redressal Mechanism (GRM) State has established grievance redressal mechanism under MID DAY MEAL SCHEME. Following officers have been nominated following officers as nodal officers at the State/ District /Block/School level :- State level : Additional Director (Administration) District level : Deputy Director (Ele. Education) Block level : Block Elementary Education Officer School level : Centre Head Teacher The State / District nodal officer sends the complaints received in respect of district / block/school to the concerned nodal officer on the next working day and concerned nodal officer take necessary action on the next working days.

Provision of on- line registration of grievances :- Toll Free number :- Toll free number 1800-180-8007 has been established in the Directorate on 5.6.12. The complaints / grievance are being attended on every working day between 10.30 am to 3.00 pm. Provision of on- line registration of grievances :- There is also a web application software , e_samadhan http://admis.hp.nic.in/esamadhan , on the web portal of HP Government . Public can register their grievance online. The grievances received through e_samadhan are monitored regularly by the department as well as by the Government.

Scheme is being regularly monitored by SMC, HT , CHT ,BEEOs and Deputy Directors. SDMs, Tehsildars , C.D.P.O. , T.W.O, Representative of Local Self Government agencies have also been authorised to carry out inspection. The inspection performa in this regard has been prepared and circulated to field offices and same are also available at the departmental website : www.himachal.nic.in/eleedu/mdm.htm/ The CDPO /TWO & officers of the Local Self Government have carried out 40 inspection upto December 2012.

Report of Evaluation Study External evaluation study of MDMS got conducted from the Department of Economics and Statistics for six districts viz Kinnuar , Lauhal & Spiti , Chamba , Sirmour , Kullu and Mandi. The evaluation report revealed that : Meal is being served regularly . Students are satisfied with the quantity & quality of meal served. Schools have facility of safe drinking water . 92% of schools had separate kitchen shed. 80% of schools have gas connections. Schools are receiving the good quality of dry ration . Majority of parents expressed that their children have gained weight & frequency of falling ill has decreased. Management committees are satisfied with this scheme.

Further , external evaluation report also revealed that: Stakeholders are not involved in menu planning . Most of the stakeholders are not aware about the objectives to be achieved . Public participation is low. Inspections are not being carried out regularly , which revealed weak internal control / monitoring . Delay in releasing the funds to SMCs.

Corrective measures taken: Regarding menu : Instructions have been issued to field offices that menu may be got approved from the SMC . The SMC is empowered to approve/ decide the weekly menu, keeping in view the food habits / choice of the students. Awareness among the community members/ parents : Awareness programme of SMCs is being conducted through SSA under community training module . They are being made aware of the role & responsibilities of SMC and right / entitlements of the students under this scheme. Further, the instructions have been issued for displaying the menu on the wall. Monitoring / inspection of Scheme : The department has issued instructions to all officers that every officer going on tour should inspect the MDM scheme in the schools falling en-route . Further, directions have also issued to the District Coordinator , engaged under (MDM Scheme ) , to inspect ten school every month. Regarding delay in receiving funds: The funds/ budget is being distributed to the BEEOs through internet , e-vitran , the web based application . This reduces the time lag to large extent . However, Department has also issued instructions to all BEEOs for timely releasing of funds to all SMCs.

Status of Management Information System (MIS) The Government of India has developed & launched web based Management Information System (MIS) . Data entry of :- 1) Annual Data ----- The information is to be entered once in a year . It contains basic data of school such as type of school , enrollment , infrastructure available in the school etc. The Department has completed the data entry of annual data. 2) Monthly Data ----- The data entry in respect of monthly detail is required to be entered every month. It contains data such as meal served , expenditure funds & foodgrain (rice) received during the month , incurred on cooking cost & honorarium etc. during the month . Month wise detail of progress is as under:

School Monthly Data Entry Report S.No District Total School Apr May June July August Sept Oct Nov Dec 1 BILASPUR 839 763 517 371 351 338 329 323 123 72 2 CHAMBA 1554 1402 400 164 22 15 3 HAMIRPUR 766 699 543 511 462 455 416 79 20 4 KANGRA 2505 2472 2453 2357 1729 1652 1410 848 709 498 5 KINNAUR 276 206 109 6 KULLU 989 829 682 652 643 628 592 565 553 208 7 L&S 274 158 105 58 54 26 23 21 8 MANDI 2414 2341 2330 2320 2111 1720 1618 1468 1280 1062 9 SHIMLA 2262 2235 2214 2201 2126 2087 1962 1743 1680 1114 10 SIRMAUR 1341 1304 1251 1136 1066 896 528 384 110 11 SOLAN 1075 1020 601 593 510 422 407 347 189 12 UNA 753 514 310 249 43 36 31   Total 15048 13980 11572 10846 9196 8474 7696 5955 5132 3311

Monthly data entry is continuous process and requires the manpower exclusively for this purpose. There is shortage of regular staff in the department . The department has already engaged 26 personnel through outsourcing and deployed in the districts .(Two in each districts) and is paid from the funds available under MME component . Since the department does not have sufficient funds under MME components, hence are not able to engage the personnel at the block level. Government of India may consider hike in allocation of funds under MME component from existing 1.8% to 3.5 % of the project cost , so that State is in a position to deploy one person at the block level .

Proposal for the year 2013-14 Government of India has informed that cooking cost is to be enhanced by 7.5 % for the year 2013-14. The average per child per school day conversion / cooking cost proposed for the year 2013-14 in respect of Primary and Upper Primary stage is as under : Year Primary Upper primary Centre State Total 2012-13 2.33 0.78 3.11 3.49 1.16 4.65 2013-14 2.51 0.84 3.34 3.75 1.25 5.00

Proposal for the 2013-14 SN Particular Primary Upper Primary Number of Institutions 10615 4441 2 Enrollment 385977 273272 3 Average Enrollment (1.4.12 – 31.12.12) 366444 254250 4 Number of school days 242 5 Quantity of food grain 8867.94 MT 9229.28 MT 6 Cost of food grain Rs 501.04 lacs Rs. 521.45 lacs 7 Cooking/ conversion cost Rs 2961.89 lacs Rs 3076.43 lacs 8 Transportation cost Rs 160.16 lacs Rs. 169.45 lacs

Requirement for the year 2013-14 (contd) SN Additional cost of LPG ** Rs. 1336.83 lacs 9 Honorarium Rs 2441.20 lacs 10 MME Rs. 200.73 lacs Total Rs. 11369.21 lacs 11 Replacement of Kitchen devices Rs 11.00 lacs Centre State 12 Cost of foodgrain (Rice) 1022.49 - 13 Coking/ conversion cost 4524.30 1514.02 14 Transportation 329.61 15 Addl. Cost of LPG** 1002.62 334.21 16 1830.90 610.30 17 200.73 18 Replacement of kitchen devices 11.00 TOTAL 8921.65 2458.53 **NOTE: To be revised as per latest instructions.

Management Monitoring and Evaluation Plan for 2013- 14 Department has proposed to carry out following activities: To engage & provide manpower (Data Entry operator) at Block level Providing of storage bin for proper storage of foodgrains Capacity building : Manpower engaged under MDM Centre Head Teacher Cook-cum-helper SMC/ mothers for monitoring Publicity; Awareness campaign. Printing of manual, guidelines etc. External Evaluation

MME FINANCIAL PROPOSAL SN PARTICULAR Amount 1 Deployment of manpower Rs. 199.93 lacs 2 Storage bins Rs. 75.00 lacs 3 Advertisement / awareness campaign Rs. 3.00 lacs 4 Evaluation Rs. 8.00 lacs 5 Capacity building Rs. 14.00 lacs 6 Office & other misc. expenses Rs. 62.50 lacs 7 Total Rs 362.43lacs GOI may consider to hike the allocation of funds under MME component from 1.8 % to 3.5% of the project cost.

Thank-you