1. DEPARTMENT OF ELEMENTARY EDUCATION
Mid Day Meal Scheme
AWP&B
MDM PAB Meeting
Himachal Pradesh
( )

2. Table of Contents 1. Review of Implementation of MDMS
2. Best Practices & New Initiatives
3. Proposal for (AWP&B)
4. Isssues for Consideration
© Dept. of Elementary Education, Himachal Pradesh

3. © Dept. of Elementary Education, Himachal Pradesh
Review of Implementation of MDMS in Himachal Pradesh (Primary + Upper Primary) ( to )
© Dept. of Elementary Education, Himachal Pradesh

4. © Dept. of Elementary Education, Himachal Pradesh
Details of Schools
S.No
Institution
Number of Institution
Total Enrollment 1
Primary
10,734
3,06,912 2
Upper Primary
4,760
2,17,793
Total
15,494
5,24,705
Institution
Number of school days
approved by PAB ( )
Meals served
( )
Primary
242
241
Upper primary
© Dept. of Elementary Education, Himachal Pradesh

5. Coverage : PAB Approval & Enrollment Vs Achievement
Institutions
PAB Approval
Enrollment as on
Achievement
PAB Approval Vs Achievement
Enrolment Vs Achievement
PRIMARY
305679
306912
281595
92 %
UPPER PRIMARY
228303
217793
200411
88 %
Total
533982
524705
482006
90 %
99%
97%
No. of Students
© Dept. of Elementary Education, Himachal Pradesh

6. STATUS OF MEALS (Fig in Lacs)
Institutions
Meals to be served
(As per PAB approval for 242 days)
( to )
Meals served ( 241 days)
PRIMARY
739.74
(91%)
UPPER PRIMARY
552.49
(87 %)
© Dept. of Elementary Education, Himachal Pradesh

7. Status of Rice (Food Grains) As on 31.03.2018
Institutions
Allocation
Utilization
PRIMARY
MTs
MTs (91%)
UPPER-PRIMARY
MTs
MTs (87%)
© Dept. of Elementary Education, Himachal Pradesh

8. Payment to FCI As on 31.03.2018 Allocation of Funds
Bills raised by FCI
Payment released
Rs lakhs
Rs lakhs
Rs lakhs (100%)
© Dept. of Elementary Education, Himachal Pradesh

9. Cooking Cost (As on 31.03.2018) Rs. in Lakh
Institutions
Allocation
UTILIZATION
Primary
(91%)
Upper Primary
(87%)
© Dept. of Elementary Education, Himachal Pradesh

10. Cook-cum-Helper (Primary + Upper Primary)
No. of cook-cum-helpers approved by PAB
Engaged
Female
Male
23476
21913
18012 (82%)
3901 (18%)
No. of Cook-cum-Helper
© Dept. of Elementary Education, Himachal Pradesh

11. HONORARIUM (Primary + Upper Primary) (As on 31-03-2018) RS. In Lakhs
ALLOCATION
UTILIZATION
(94%)
© Dept. of Elementary Education, Himachal Pradesh

12. Transportation Charges (Primary + Upper Primary) (As on 31-03-18). Rs
Transportation Charges (Primary + Upper Primary) (As on ) Rs.in lakhs
ALLOCATION
UTILIZATION
243.11
(100%)
© Dept. of Elementary Education, Himachal Pradesh

13. Management Monitoring & Evaluation (MME) (As on 31-03-2018). Rs
Management Monitoring & Evaluation (MME) (As on ) Rs. in lakhs
ALLOCATION
UTILIZATION
155.54
(100%)
© Dept. of Elementary Education, Himachal Pradesh

14. Status of Kitchen-cum Store (As on 31-03-2018 )
Year
Sanctioned
Completed
In-progress
Not started
14,959
14,423
218
318
14,701 93
165
No. of Kitchen-Shed
© Dept. of Elementary Education, Himachal Pradesh

15. School Health Check-Up Coverage (As on 31-03-2018)
 Parameters
Target
Coverage/Achievement
No. of Schools
15494
13052 (84%)
Enrolment
524705
(73%)
© Dept. of Elementary Education, Himachal Pradesh

16. Position of Funds (As on 31-03-2018) Rs. in lacs
S. No.
Particulars
Allocation for the Year
Utilization % 1
Cost of Food Grains
460.95
455.93
99 % 2
Cooking Cost
89 % 3
Honorarium
94 % 4
Transportation
243.11
100 % 5
MME
155.54
Total
91 %
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

17. Grievance Redressal Mechanism (GRM)
State has established Grievance Redressal Mechanism under MID DAY MEAL SCHEME. Following officers have been nominated as nodal officers at State/ District /Block/School level :-
State level : Additional Director (Administration)
District level : Deputy Director (Elementary Education)
Block level : Block Elementary Education Officer
School level : Centre Head Teacher
The State / District nodal officer sends the complaints received in respect of district / block/school to the concerned nodal officer on the next working day and concerned nodal officer take necessary action on the next working days.
© Dept. of Elementary Education, Himachal Pradesh

18. Grievance Redressal Mechanism (GRM)
Toll Free number :-
Toll free number has been established in the Directorate on The complaints/ grievance are being attended on every working day between AM to 3.00PM.
During (April 2017 to March 2018) 32 complaints have been received all of which have been resolved . The complaints were regarding delay in funds due to enhancement arrear of honorarium and Engagement /disengagement of CCH . In addition to above complaints regarding MDM-ARMS Portal, MIS Portal and Supreme Court Evaluation Form were received which were resolved telephonically and through s by taking up the matter with NIC-HP.
Provision of on- line registration of grievances :-
There is also a web application software, e_samadhan on the web portal of HP Government . Public can register their grievance online. The grievances received through e_samadhan are monitored regularly by the department as well as by the Government.
Scheme is being regularly monitored by SMC, HT, CHT, BEEOs and Deputy Directors.
© Dept. of Elementary Education, Himachal Pradesh

19. Status of Management Information System (MIS).
The Government of India has developed & launched web based Management Information System (MIS) . Data entry of :-
1) Annual Data The information is to be entered once in a year .
It contains basic data of school such as type of school , enrollment , infrastructure available in the school etc.
The Department has completed the data entry of Annual Data.
2) Monthly Data The data entry in respect of monthly detail is required to be entered every month.
It contains data such as meal served , expenditure funds & foodgrain (rice) received during the month , incurred on cooking cost & honorarium etc. during the month .
The Department has completed Monthly data entry up to March 2018.
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

20. School Monthly Status Report
S No
Districts
Total Schools
Freeze schools
April
May
June
July
August
September
October
November
December
January
February
March 1
BILASPUR
848 2
CHAMBA
1623 3
HAMIRPUR
756 4
KANGRA
2540
2518
2516
2514
2511
2509
2506
2504
2501
2500
2498
2494
2474 5
KINNAUR
270
267 6
KULLU
1038 7
LAHUL & SPITI
264
262
261
260
259
258
255
254
248 8
MANDI
2466 9
SHIMLA
2331 10
SIRMAUR
1459 11
SOLAN
1088 12
UNA
774
Total
15460
15438
15433
15429
15426
15420
15416
15413
15409
15406
15405
15402
15398
15372
Percentage
100 .
© Dept. of Elementary Education, Himachal Pradesh

21. Status of Automated Monitoring System (AMS)
The state has registered the mobile numbers of 41,763 respondent teachers from schools MDM Web portal designed and developed by NIC HP for SMS based mobile app for Automated Reporting and Management System (ARMS) of MDMS in all school working days.
At present, 88 % schools are reporting meals data through mobile app and the same are being pushed on National Portal every day. However, due to the tough and remote / tribal geographical situation of the State and in view of poor signals and non-connectivity in some locations/ parts of the state , the schools are facing problem in reporting MDM daily SMS from such areas. .
86 %
102 %
88 %
SMS
15544
MDM Mobile App
© Dept. of Elementary Education, Himachal Pradesh

22. MDM ARMS Status Report (1st April 2017 to 31st March 2018)
S.No.
Name of District
Total Institutions
Apr, 2017
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec, 2017
Jan, 2018
Feb
Mar 1
BILASPUR
850
843
842
826
839
845
835
836
841
840 2
CHAMBA
1647
1276
1321
1314
793
1252
1301
1329
1291
1325
483
1077
1174 3
HAMIRPUR
756
765
766
754
746
747
745
741
751
752 4
KANGRA
2539
2127
2167
2201 8
2223
2179
2175
2163
2189
2111
2131
2106 5
KINNAUR
267
223
232
227
214
208
229
201
200 6
KULLU
1039
885
882
879
829
861
917
898
876
889
617
883 7
LAHAUL & SPITI
268
130
151
154
126
122
120
119
121
135
128
MANDI
2454
2255
2236
2260
441
2281
2339
2147
2219
1728
2166
2069 9
SHIMLA
2324
2204
2194
2203
1996
2152
2155
2139
2097
1906
1981 10
SIRMAUR
1444
1262
1253
1259
467
1241
1271
1256
1225
1250
798
1295
1226 11
SOLAN
1100
1022
1023
1045
375
996
1029
1028
1017
1037
623
1016 12
UNA
777
762
733
749
760
723
715
708
740
725
737
Total
15465
13754
13799
13883
5123
13567
13880
13619
13517
13687
8913
12960
13064 %
89 %
90 %
33 %
88 %
87 %
58 %
84 %

23.
© Dept. of Elementary Education, Himachal Pradesh

24. Best practices followed in the State
The State has adopted the rice based hot cooked Mid Day Meal which is prepared fresh every day in the school on each working day.
The School Management Committees (SMC) have been constituted for every school. The SMC is responsible for the over all implementation of the programme at school level, therefore teachers are least involved.
To make the public aware regarding the scheme food norms and cooking cost norms have been displayed in the school premises.
21,913 Cook-cum-helpers have been engaged out of which 82% are female and maximum of them are mothers of the students
Health screening / checkup of all cook-cum-helpers made mandatory twice in a year.
Training to cook-cum-helpers provided regarding maintenance of cleanliness, hygiene and proper cooking procedures.
© Dept. of Elementary Education, Himachal Pradesh

25. Best practices followed in the State
Funds are being transferred to the implementing agencies through e-transfer. All the CCH are being paid through e-banking.
79 cook-cum-helpers have been imparted training as master trainer in the Hotel Management Institute Kufri Shimla till date.
The State has Tested the Food Samples from 10 Schools (5-Primary+5-Upper Primary) from the NABL Punjab Biotechnology incubatur Mohali Punjab during the year
Funds amounting to Rs lakhs have been provided to 8066 Rs. 400/- per schools and Rs lakhs have been provided to 6771 Rs. 300/- per schools through e-transfer for hand washing facilities.
The cook cum helpers cover their head with cloth ( Dhatu) as it is a tradition in the state of Himachal Pradesh.
95% of the schools are using LPG as a fuel.
The state successfully implemented of SMS based Mobile App for MDM Automated Reporting Monitoring and Management System (ARMS) w.e.f August 2016 tracking registered schools.
© Dept. of Elementary Education, Himachal Pradesh

26. © Dept. of Elementary Education, Himachal Pradesh
Digital India Award (Gold) for MDM-ARMS 2016
CSI Nihilent Award for MDM- ARMS 2017
© Dept. of Elementary Education, Himachal Pradesh

27. Best Practices in Schools:
Yoga Session in Schools
Handwash facility & other Activity in schools
© Dept. of Elementary Education, Himachal Pradesh

28. CCH Training & MDM Kitchen:
© Dept. of Elementary Education, Himachal Pradesh

29. Development of kitchen & Herbal Gardens
© Dept. of Elementary Education, Himachal Pradesh

30. © Dept. of Elementary Education, Himachal Pradesh
Health Checkup under School Health Programme
© Dept. of Elementary Education, Himachal Pradesh

31. © Dept. of Elementary Education, Himachal Pradesh
New Initiatives
State has developed / recorded IVRS for getting feedback of MDM Programme from the stakeholders viz. SMC’s and parents
© Dept. of Elementary Education, Himachal Pradesh

32. MDM IVRS Message:SMC & Parents
© Dept. of Elementary Education, Himachal Pradesh

33. Printing of MDM Banner to All Schools
© Dept. of Elementary Education, Himachal Pradesh

34. State Proposal for
© Dept. of Elementary Education, Himachal Pradesh

35. Institutions: Proposal for 2018-19 (Primary+Upper Primary)
Sr. No.
Institution
Number of Institution
(Govt.+NRSTC Supported under SSA+Cantonment Board School) 1
Primary
10,734 2
Upper Primary
4,760
Total
15,494
Institution
Number of school days
Primary
237
Upper primary
© Dept. of Elementary Education, Himachal Pradesh

36. (average beneficiaries + proposed NRSTC students)
Enrolment: Proposal for (Government+NRSTC Supported under SSA + Cantonment Board School)
Institutions
Enrollment
(as on )
Proposal
(average beneficiaries + proposed NRSTC students)
Primary
306912
297582
Upper Primary
217793
208462
Total
524705
506044
No. of Students
© Dept. of Elementary Education, Himachal Pradesh

37. Proposal for Cook-cum-helper engaged under MDM Scheme
Additional requirement ( )
Cook-cum-helper
21913
Nil
Proposal for Construction of Kitchen-cum-Store
Sanctioned
Constructed
In Progress
Not Started
Additional requirement ( )
14,959
14,701 93
165
NIL
© Dept. of Elementary Education, Himachal Pradesh

38. Proposals for 2018-19 S No Particular Primary Upper Primary Total 1
Number of Institutions
10734
4760
15494 2
Enrollment
306912
217793
524705 3
Average Enrollment
( )
297582
208462
506044  4
Number of school days
237 5
Quantity of food grains (MTs) 6
Cost of food grains (Rs. in Lakhs)
211.58
222.32
433.90 7
Cooking/ conversion cost (Rs. in Lakhs) 8
Honorarium (Rs. in Lakhs) 9
Transportation cost (Rs. in Lakhs)
111.43
117.09
228.52
© Dept. of Elementary Education, Himachal Pradesh

39. Proposals for 2018-19 10 MME Rs. 151.38 Lakhs 11
Kitchen devices for 232 new schools (232*5000)
Rs Lakhs 12
Kitchen devices for schools for replacement (8646*5000)
Rs Lakhs
Total
Rs Lakhs
Centre
State
Total (Rs. In Lakhs) 1
Cost of foodgrains (Rice)
433.90
0.00 2
Cooking/ conversion cost
641.34 3
Honorarium 4
Transportation
228.52 5
151.38 6
Kitchen devices for 232 new schools
11.60 7
Kitchen devices for schools for replacement
432.30
TOTAL
© Dept. of Elementary Education, Himachal Pradesh

40. MME Plan
© Dept. of Elementary Education, Himachal Pradesh

41. Management, Monitoring & Evaluation Plan for 2018-19
Department has proposed to carry out following activities:
Capacity building :
Officials /Manpower engaged under MDM
District/ Block Level officials
Cook-cum-helpers
Publicity; Awareness campaign.
Printing / painting of manual, guidelines etc.
External Evaluation / State Review Mission
Replacement/repair/maintenance of cooking devices, utensils, etc.
Providing of steel Plates to schools in phased manner.
Providing of computers to Districts / Block Offices in phased manner.
Conducting Social Audit from Government University
© Dept. of Elementary Education, Himachal Pradesh

42. MME Financial Proposal for 2018-19.
Sr. No.
PARTICULAR
Amount 1
Deployment of manpower
Rs lakhs 2
Ancillary expenditure
(viz. Stationary, Telephone bills, Internet charges & workshops etc.)
Rs lakhs 3
Activity proposed to be under taken (viz. computer, hand wash & LPG connection etc.)
Rs lakhs
Total
Rs lakhs
GOI is requested to hike the allocation of funds under MME component from existing 1.8 % to 4% of the total project cost to meet out above said activities.
© Dept. of Elementary Education, Himachal Pradesh

43. Issues for Consideration
© Dept. of Elementary Education, Himachal Pradesh

44. Enhancement in MME from existing 1.8% to 4%.
The State has surrendered an amount of Rs lakh through RBI to the GOI,MHRD as approved in last year PAB meeting under ST Component during the year 2017 and the same is required by the State during for the replacement of kitchen devices in uncovered schools under General Component
Sanction / release of funds amounting to Rs lakh for the purchase of kitchen devices in 196 new schools as per last year PAB Approval
Enhancement in MME from existing 1.8% to 4%.
Exemption for implementing the decision of Union Cabinet to operationalise pulses from the central buffer for Mid Day Meal scheme.
© Dept. of Elementary Education, Himachal Pradesh

45. Enhancement in the per day per child Cooking Cost.
Enhancement in the honorarium of Cook-cum- helpers (CCH) Centre Share.
Enhancement in the per day per child Cooking Cost.
Six monthly Allocations of food-grains instead of on Quarterly basis due to problem being faced by the tribal/ remote areas of the state.
Provision of Maternity leave and directions regarding provision of substitute for this period.
Enhancement in the transportation charges in r/o of food-grain (rice) from PDS to the school on PDS rates. The requisite proposal will be submitted to the GOI, MHRD by the state shortly on new PDS rates.
© Dept. of Elementary Education, Himachal Pradesh

46. © Dept. of Elementary Education, Himachal Pradesh