Procedures for setting up a new Outlook Profile On the following slides will be a quick and easy step by step procedure to change your Outlook from the old mail server to the new and improved mail server. If, at any time, you lose your way or have questions please contact the Help Desk at Help Desk

Step 1 – Deleting Old Profile Right click on the Microsoft Outlook icon on the Desktop. Left click on “Properties”.

Step 1 – Deleting Old Profile When the screen below comes up. Select “Show Profiles…”

Step 1 – Deleting Old Profile When the screen below comes up. Select “Remove” Note: This will remove your current Outlook profile which is linked to the MAILSERVER and allow the creation of a new profile using the same profile name, but linked to the new PRGEXCHANGE server. If you have more that one profile listed please contact the Help Desk at Help Desk

Step 1 – Deleting Old Profile You will be prompted to remove the profile. Please select “Yes” You will be taken back to your profile screen. Please select “Close” This will take you back to your desktop.

Congratulations! Step 1 has been completed …And Now Step 2

Step 2 – Creating New Profile Right click on the Microsoft Outlook icon on the Desktop. Left click on “Properties”.

Step 2 – Creating New Profile When the screen below comes up. Select “Add..”

Step 2 – Creating New Profile When the left screen below comes up. Check off “Microsoft Exchange Server” When done the screen should look like the right screen below. Select “Next >”

Step 2 – Creating New Profile When the left screen below comes up. Type in PRGEXCHANGE into the “Microsoft Exchange Server” text box. Although the pictures below says “USERNAME” your username will actually be in the “Mailbox” text box, so nothing needs to be changed there. Select “Next >” Your username will be here in lowercase

Step 2 – Creating New Profile When the screen below comes up… Select “Next >” if you do not travel (i.e. have a desktop). Select “Yes” if you travel (i.e. have a laptop and want mail available when away from work). Select “Next >”.

Step 2 – Creating New Profile When the screen below comes up. Select “Finish” to complete the wizard.

Step 2 – Creating New Profile When the screen below comes up. Select “Close” to go back to the desktop.

Congratulations! Step 2 has been completed …And now Step 3

Step 3 – Configuring OAB Right click on the Microsoft Outlook icon on the Desktop. Left click on “Properties”.

Step 3 – Configuring OAB When the screen below comes up. Select “Outlook Address Book” Select “Properties”

Step 3 – Configuring OAB When the left screen below comes up. Select “File As (Smith, John)” When done you screen should look like the right screen below. Select “Close”

Step 3 – Configuring OAB When the screen below comes up. Select “OK” to complete Configuring OAB.

Congratulations! Step 3 has been completed …And now Step 4

Step 4 – Exchange Server Settings Right click on the Microsoft Outlook icon on the Desktop. Left click on “Properties”.

Step 4 – Exchange Server Settings When the screen below comes up. Select “Microsoft Exchange Server” Select “Properties”

Step 4 – Exchange Server Settings When the screen below comes up. Select the “Advanced” tab. USERNAME

Step 4 – Exchange Server Settings When the left screen below comes up. Check off “When using the network” and choose “None” under “Logon network security” drop down box. Select “OK”.

Step 4 – Exchange Server Settings When the screen below comes up. Select “OK” to return to the desktop.

Extra Information If you use Archives, you will need to update the location. If you open additional mailboxes you will need to contact the Help Desk at to re-obtain permissions.Help Desk