How to Tender: Andrea Weed Category and Contract Manager Procurement Services How to Tender: Andrea Weed Category and Contract Manager

Agenda Welcome Introductions Icebreaker (who are you- what do you do) Delta Overview Documents Evaluation Criteria Questions Close

Delta Overview

Procurement overview Open, single stage process – no pre-qualification. Register for a user account on BiP Delta: https://www.delta-esourcing.com/ Access to tender documents: Login to your account and locate the opportunity via the access code: Accept the opportunity to progress to stage one: Overview

Procurement overview Stage One: Download all the tender documents

Procurement overview Stage 2: Prepare response – upload the completion documents

Procurement overview: Submission Stage 3: Submit response

Clarify, Clarification, Communicate Keep in mind, though, this is a commercial process, and if you misunderstand the documents you may ask a question that will be viewed publicly by other bidders which may put your company at a disadvantage: Don’t disclose information prejudicial to your business. Asking Questions Many potential suppliers make the mistake of not asking questions. If something is unclear in the ITT and clarification can’t be found in any of the communications to and from the buyer, then ask. It is best to ask all questions in one go, rather one after another, after another.

Standard Selection Questionnaire (SSQ) On 26 September 2016 the government launched the new standard Selection Questionnaire for use in supplier selection in procurements above the relevant EU thresholds. The statutory guidance is issued under powers set out in Regulation 107 of the Public Contracts Regulations 2015 (as amended) (PCRs). Section 7 Modern Slavery Act 2015: Requirements under Modern Slavery Act 2015 7.1 Are you a relevant commercial organisation as defined by section 54 ("Transparency in supply chains etc.") of the Modern Slavery Act 2015 ("the Act")?   Further details concerning the Modern Slavery Act can be found on https://www.gov.uk/government/uploadTransparency_in_Supply_Chains_etc__A_practical_guide__final_.pdf Choose an item. 7.2 If you have answered Yes to question 7.1 are you compliant with the annual reporting requirements contained within Section 54 of the Act 2015? If you answer ‘Yes’ please provide the relevant url. If you have answered ‘N/a’ to 7.1 or 7.2 please provide an explanation in the space provided below. The bidder’s response should not exceed 500 words. Evaluation criteria for this question: ‘Yes’ with a URL = PASS ‘No’ with an explanation that sufficiently demonstrates why the bidder isn’t compliant with Section 54 of the Act 2015= PASS ‘No’ without an explanation that sufficiently demonstrates why the bidder isn’t compliant with Section 54 of the Act 2015 = FAIL Please provide the relevant url; Click here to enter text. Click here to enter text. ECC has a duty to know that all suppliers are obeying the law and acting within the legal and ethical constraints of current legislation. Some questions are pass/fail or have a minimum score which providers must attain.

Evaluation Criteria Evaluation criteria are carefully worded questions seeking to explore your companies’ background, knowledge and skills in areas particularly relevant to the Essex requirement. You may encounter any number of specific ‘questions’, we do try and limit them however, it is dependent on the specification. They may be split into legal requirements and specification specific. Those which have a legal bearing will be found on the Standard Selection Questionnaire (SSQ). Specification questions will be weighted in accordance with commissioning needs.

Example Criteria To enable contract commencement on the 1st January 2019, using a method statement please detail the activities that you will carry out to mobilise and implement the contract following contract award. As a minimum the response should demonstrate: A detailed response highlighting all key activities and interdependencies. Details about transitioning individuals

Key Words Clues Contract Commencement Key Date Individuals Detail the activities Transitioning Mobilise Implement Clues As a minimum,,,,

How would you word it? As the incumbent provider we will work with Essex and other providers to provide a smooth transition of individuals should we be successful. Is this sufficient? (Group Exercise)

What do we expect to see? The individual is important to us. We will work with other providers to ensure disruption is kept at a minimum should we be successful. We will; Follow the plan attached,,, Have regular meetings on key dates,,, Work with the following agencies,,,, We have explored property options and can confirm agreements with x,,, Follow proposed individual plans for movement agreed with service users and CPN Risks Issues Interdependencies

And Finally Remember Exams? Read everything we give you twice before attempting answers Clarify and ask questions on the message centre, there are no silly questions or quires Be mindful that questions will be answered to all providers unless there is a commercial sensitivity listed Make sure you pull out the key words from the questions Know your market in terms of price (covering all aspects of your operation) and have awareness of your competitors

Thank you – Any Questions???

Andrea Weed andrea.weed@essex.gov.uk Telephone ; 03330 320812