1. Day Opportunities Procurement
Market Engagement
4 December 2017

2. Agenda Welcome and introductions Context Spring provider feedback
Day opportunities process overview
Bidding information
Other important information
Proposed timeline and contact information 2

3. 1. Welcome and Introductions3

4. Anna Saunders – Head of Commissioning Michael Cleary – Commissioning Manager Sean Chadney – Senior Commissioning Officer Amy Wilson – Category Specialist Stacey Holloway – Contract Manager Lance Wosko – Finance Business Partner Brid Boraks – Operational Service Manager Karin Foster – Operational Team Leader Alex Hamilton – Project Manager 4

5. 2. Context 5

6. A clear message that the approach needs rethinking
Individuals responded to our enquiries and told us they want progressive, meaningful opportunities to:
work in whatever way is meaningful to them
be part of their community
develop and maintain skills
continue doing the things that matter to them
The market told us that the current model doesn’t allow innovation and progressive offers 6

7. Developing a new model to respond to this feedback
Quality-based framework model with individual mini- competitions to balance
the need for personalisation
the need for fair market competition, and;
the need for the Council to ensure best value.
Sharing and testing our work with the market through the development process 7

8. 3. Spring Provider Feedback8

9. In spring 2017, we held a series of events to engage with the market
In spring 2017, we held a series of events to engage with the market. You fed back on various issues. We have taken these away, reflected on them and developed our model and some highlights we’d like to share with you are: 9

10. CQC fundamental standards are a good measure of quality
You said
Our proposal
CQC fundamental standards are a good measure of quality
Has CQC fundamental standards as part of our framework quality standards
It’s important for providers to meet with individuals before placement
Attempts to give an opportunity for a meeting before a placement is made in the process
The market has a variety of providers of different sizes and backgrounds and the process needs to work for all
Has been checked with providers of different sizes and backgrounds throughout its development to inform how the process could work best
You needed adequate time to complete the tender as staff are busy with day to day pressures
Gives 60 days to complete tender (double the legal requirement) 10

11. 4. Day Opportunities Process Overview11

12. Proposed Framework
We will implement a framework of providers who offer a wide range of opportunities which support people to achieve their goals and aspirations.
Admission to the framework will be a one-stage process including minimum quality criteria that all bidders must pass to gain entry to the framework.
The quality criteria will ensure that all minimum quality standards are met and that only safe and competent providers are part of the framework.
From framework go live, ECC will not make any placements with providers who are not part of the framework.
Arrangements for existing placements will remain unchanged until the point of the individual’s review.
Prices submitted as part of the call-off process will not apply to existing placements. 12

13. The Call-off Process (High Level)
Assessment completed
Care and Support Plan developed/Personal Budget calculated
Essential elements of care highlighted on ISP
SPT use filtering tool to find appropriate providers
Filtered providers sent ISP and asked to register interest
Providers undertake assessment with individual (confirming need) 13

14. The Call-off Process (High Level)
Providers submit price to support individual to SPT
Transport costs added following Passenger Transport quotes
Lowest total cost (Care cost + Transport) within personal budget awarded package
In the case of a tie between two providers, distance is used to award
If no price is within the indicative personal budget SPT place at the lowest price using standard escalation process 14

15. 15

16. 5. Bidding Information 16

17. BiP Delta Overview
Essex County Council has adopted a new e-sourcing platform, BiP Delta
The new system designed to improve the accessibility of the authority’s procurement opportunities to prospective suppliers and enhance the experience of participating in procurement opportunities
This portal will enable providers to:
Register for a free account
Locate the Council’s current tender opportunities
Express interest in relevant procurements
Administer clarifications and submit tender responses electronically 
If your organisation is not currently registered with BiP Delta, it would be advisable to register for an account via the following link in order to gain access to potential business opportunities as they arise and engage in forthcoming procurements: 17

18. Click here to register for an account18

19. Register for an Account
Select the option to “register as a supplier” and complete the all the mandatory fields 19

20. BiP Delta Access to tender documents:
Once registered, log in to your account and locate the Day Opportunities procurement documents via the access code which you will be provided in due course
Accept the opportunity to progress to stage one: Overview 20

21. The example documents above are for illustration only
Stage One: Download tender documents
The example documents above are for illustration only 21

22. Stage 2: Prepare response
– upload completed documents 22

23. The example tender above is for illustration only
Stage 3: Submit Response
The example tender above is for illustration only 23

24. 6. Other Important Information24

25. Invoiced four-weekly in arrears (payment in 30 days) E-invoicing
contact – multiple individuals with access
Direct payments and pre-paid cards 25

26. 7. Proposed Timeline and Contact Information 26

27. Contract award and preparation for launch
Proposed Timeline
Contract award and preparation for launch
Tender
Evaluation
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Feb
Jan
Tender opens
(10 Jan)
Tender closes
(11 Mar)
Framework launch
(1 Oct) 27

28. Contact Information
Contact the team via at: 28