1. CP1362-16 Tresillian Early Years Centre
Pre Tender Market Engagement

2. All information, timescales, attachments etc
All information, timescales, attachments etc. are indicative at this stage, and may be amended before the tender is launched.

3. Agenda Specification Audit Summary EYFS Ofsted Lease Headlines
Finances 15/16
Procurement Process
Timescales
Questions
ProContract Registration

4. Specification
The service specification sets out exactly what we are disinvesting
Full day care Nursery in Kingsbridge
Providing early education and childcare 0-5
Currently 70 children registered
Currently 14 staff
Equates 8 fte approximately

5. What does the specification contain
National and local Early Years context
Description of the current service
Description of area and population
Standards of the service including Ofsted and DCC requirements that have to be met.
Early Years funding information
Financial information
Staff information

6. Audit Summary
Population of under-five-year-olds in the Kingsbridge Audit Area 2010 to 2016
Autumn Term 2011
Autumn Term 2012
Autumn Term 2013
Autumn Term 2014
Autumn Term 2015
Autumn Term 2016
Under 2 year olds
126
114 97 96 98
102
2 year olds 72 68 60 51 54 47
3 and 4 year olds
111
136
131
112
105
Total under 5 year olds
294
293
278
264
254
Population of under-five-year-olds in the Kingsbridge Audit Area 2016 to 2017
Autumn Term 2016
Spring Term 2017
Summer Term 2017
Autumn Term 2017
Under 2 year olds
102
All 2 year olds 47 54 50 51
Eligible 2 year olds 10 9
3 year olds 49
All 4 year olds 46
4 year olds in school 29 17
Total Population of under 5 year olds
254
253
252
2, 3 and 4 year olds eligible for funding 64 77 92 56

7. Audit Summary
Based on the birth rate remaining stable and migration of five children per year into the area (one child per age group), Devon County Council estimates the population of under-five-year-olds to be:
Population of under-five-year-olds in the Kingsbridge Audit Area 2017 to 2021
Autumn Term 2017
Autumn Term 2018
Autumn Term 2019
Autumn Term 2020
Autumn Term 2021
Under 2 year olds
102
104
106
108
110
2 year olds 51 52 53 54 55
3 and 4 year olds
100
Total under 5 year olds
254
256
265
270
275
The population of under-five-year-olds is predicted to increase by 8.3% (21 children). Please note this is based on 2015 health data

8. Audit Summary Attendance of children
Movements of two, three- and four-year-olds in the Kingsbridge area, Summer 2016:
Children resident in the area
Children NOT resident in the area, accessing provision in the area
Net Attendees
Accessing provision in the area
Accessing provision outside the area
Funded two-year-olds 10 5 6 16
EYEF funded three-year-olds 47 12 59
EYEF funded four-year-olds 19 11 15 34
Four-year-olds in reception 21 3 24
The table above provides a summary of funded 2 to 4 year olds living or accessing their early years entitlement; four-year-olds in reception classes are also shown. The figures apply to summer term 2015.
There were a total of 16 two-year-olds in the audit area eligible to receive two-year-old funding. 15 (93.8%) of these children were accessing funded provision, the Devon average take-up figure is 84.0%.
The number of children attending more than one setting is 3.8% well below the 6.7% across Devon as a whole.
Of the 84 three and four-year-olds above, 66 (78.6%) were accessing funded providers in the defined audit area. A further 16 children (19.0%) travelled to funded provision outside the area. A total of 27 children travelled into the defined audit area from elsewhere to access funded provision. This gave a net inflow of 11 children. There was 1 three-year-old that was in a setting but was non-funded.

9. Audit Summary Conclusion
Overall there is sufficient provision across the Kingsbridge audit area to meet the estimated requirement for early years provision until the new houses are built by 2034 when there is estimated to be a shortfall of provision.
Please note, the following could add further pressure on places:
- The calculation of the shortfall of places assumes that the current provision meets the needs of parents and all places are full all of the time
- The audit does not take into consideration parental choice of childcare

10. Lease Headlines Lease Term Property
The lease will be for the period of up to 10 years.
Property
Tresillian, 112 Fore Street, Kingsbridge, Devon, TQ7 1AW as shown edged red on the location plan no. K.24/7(2-1) and also shown on the floor lay out plans for the ground, first and second floor.

11. Lease Headlines

12. Lease Headlines

13. Lease Headlines

14. Finance 15-16 Profit £10,900 Employee Expenses £181,600
Premises Expenses
£17,000
Supplies & Services
£16,000
Internal Exp
£500
Expenditure
£215,100
SEN funding
£ 2,000
Pupil Premium
£1,000
EYEF 
£76,000
Nursery Place income 
£142,000
Misc supply cover
£5,000
Income
£226,000
Profit
£10,900

15. Procurement Process Competitive One Stage Tender Process
Any questions relating to this must be raised through ProContract
Tender Documentation will include
Service Specification
Invitation To Tender Document
Lease Agreements
Terms & Conditions
‘forward facing’ Evaluation Questions
Financial Due Diligence
Up to a 10 year Contract

16. Timetable Key Event Date Pre Tender Market Engagement 22/11/2016
Specification Drafting
23/11/2016 – 27/01/2017
Publication in OJEU
30/01/2017
Publish Tender (ProContract)
06/02/2017
Deadline for Tender Submissions
20/03/2017
Evaluations & Approval
22/03/2017 – 12/05/2017
Publication of Standstill Letters
15/05/2017
Issue Award Letter
26/05/2017
Mobilisation
June, July, August
Contract Go Live
04/09/2017

17. Questions

18. How to register on ProContract

19. Go to https://www.supplyingthesouthwest.org.uk
and click on “Register Now”

20. Click on “Register Now”

21. Click “Continue”

22. Enter your details, and then click “Continue”

23. Enter your details, and then click “Continue”

24. Tick the box at the bottom of the page, then click “Continue”

25. Click “Submit Registration”

26. A confirmation will be sent informing that your registration is being considered along with an application reference number for your own records. The will look something like this.

27. When your registration has been accepted you will receive s containing your login details for your account.

28. Locating the tender opportunity

29. Go to https://procontract. due-north. com/Advert
and click on “Login and Register Interest”

30. Click on “Home”

31. Click on “Recently Added”, and then the “Contract Title”

32. Click on “Start” for the 2nd box
If you have already clicked start, click on “open”

33. All attachments from the Bidder day, will be uploaded to this screen after the event.