EASTERN MUNICIPAL WATER DISTRICT Public Access Areas Renovation Project – Update Debbie Hoffman, PE Civil Engineer II March 23,

Objectives 2 Identify and address ADA conformance deficiencies Committee Room Operations & Maintenance Center (OMC) Lobby Administrative Center (AC) Lobby Boardroom Additional Benefits: o Functional and aesthetic improvements o Replacing worn furniture, fixtures, and equipment (FF&E) o Enhancing the customer experience

Project Status 3 ADA Compliance issues identified Developed preferred conceptual alternative Confirmation of existing building conditions Mechanical, Electrical, and Plumbing Design Requirements City of Perris permitting process Completed Tasks Committee Room OMC Lobby AC Lobby Board Room and Lobby Selected Finishes Preliminary Construction Costs Construction Sequencing Construction Schedule Design Update

City of Perris Permit Process 4 Meeting with City of Perris staff held on February 26, 2015: o District will not be applying for approval from the City’s Planning Department o District will be submitting plans to the City’s Building Department and subsequently the Fire Department for review o District will pay the associated administrative fees with the review process o City is expected to issue a building permit o City is expected to complete the first plan review within 10 working days upon receipt of submittal o The District will self-inspect the work and will not pay any inspection fee

Committee Room Waiting Area 5

Committee Room 6

Committee Room 7 Existing Layout Proposed Layout

AC Lobby 8

AC Lobby 9 Existing LayoutProposed Layout

OMC Lobby 10

OMC Lobby 11 Existing Layout Proposed Layout

Boardroom Lobby 12

Boardroom 13

Boardroom and Lobby 14 Existing LayoutProposed Layout

Boardroom Wall 15

Example Finishes 16 Solid Surface Counter top Plastic Cabinets Flooring Rubber Base Paint Contemporary kitchenette concept w/ integrated appliances. Seating at Committee Room waiting area.

Furniture Concepts 17 Contrasting finish Customer Service Desk. Paint Carpet Modular Lobby Seating Areas

Additional Seating Options 18

Project Implementation Costs 19 Construction Costs: Previous Current o Demolition and Construction$ 1,210,000 $ 1,200,000 o General Conditions and Requirements$ 270,000 $ 225,000 o Contingency (25% to 20%)$ 370,000 $ 285,000 o Escalation$ 55,000 $ 45,000 Construction Sub-Total $ 1,905,000 $ 1,755,000 Other Project Costs: o Furniture, Fixtures and Equipment (allowance)$ 275,000 $ 275,000 o District procured material, installation, and labor$ 0 $ 100,000 o Ergonomic Workstations/Technology$ 30,000$ 30,000 Support Services Sub-Total$ 305,000 $ 405,000 Support Services Costs: o Conceptual Design$ 94,000 $ 94,000 o Final Design and Bidding$ 235,000 $ 235,000 o Inspection and District Labor$ 110,000 $ 110,000 o Contract Support Services (HDR)$ 35,000 $ 35,000 o Administrative Closeout$ 5,000$ 5,000 Support Services Sub-Total$ 479,000 $ 479,000 Total Estimated Project Cost $ 2,689,000 $ 2,639,000

20 PHASE Conceptual Design Final Design Bid Review Bid/AwardConstructionAdministrative Closeout Project Schedule Final Design CompleteApril 2015 Advertisement and BiddingMay 2015 Board Approval for Construction AwardJune 17, 2015 Sequence of Construction o Board Room and Lobby (3 weeks)Sept./October 2015 o OMC Lobby (2 weeks)October 2015 o AC Lobby (2 weeks)Oct./November 2015 o Committee Room (2 weeks)November 2015 PROJECT COMPLETIONNOVEMBER 2015

Next Steps 21 Complete construction documents o Refine demolition, salvage & new construction o Refine Project Phases and Construction Sequencing Prepare RFP to procure furniture Further refinement of cost estimates Solicit construction bids Present bid results and recommendations to the Board

Contact Information EASTERN MUNICIPAL WATER DISTRICT Debbie Hoffman, PE Civil Engineer II (951) ext