Twin Hickory Elementary PTA Transition Dinner JUNE 2016

THANK YOU!!!!

Executive Committee Introductions  VP Programs – Kim Loy  Teacher Appreciation  PTA-sponsored activities and clubs (after-school enrichment, chess club, running club, etc.)  VP Ways and Means – Janelle Blankenship  Trailblazer Club  Business Partnerships  VP Volunteers – Kristi Lang  nList  Room Parents

Executive Committee Introductions  Treasurer – Cathy Parker  Checks, Petty Cash  Budget  Recording Secretary - Elizabeth Collins  Meeting Minutes for Board and General Membership meetings  President – Allison Schmitt  Supporting everything mentioned above and anything else you can think of  If there is ever an issue, then please come directly to me

Important Forms  **All are available on the PTA website**  Voucher Request Form  Used when you need to pay for something  Make sure expense is within your budget  Facility Use Form  Must be filled out anytime you want to use a room in the building  Available in office (see Lori Wood)  Need to be submitted as soon as an event is scheduled, but at least 1 month in advance

Important Forms  Committee Reports  Due the week before each Board meeting.  Timely completion allows for Board meetings to run efficiently.  Please submit even if all it says is “Nothing to Report”.  If you would like to discuss something at the Board meeting, this is how you highlight it.  PLEASE contact me if you have an issue/concern so it can be addressed before it becomes a problem.  Deposit Request Form  For use when you have cash/checks to deposit

Important Forms  Budget Itemization Worksheet  This is where you say how much you expect your area/group/club to bring in (income) or spend (expense)  Last Year’s numbers are a great starting point  If your group charges a participation fee, then please provide an explanation for that amount (this is a change for ).  Forms need to be submitted to Cathy Parker and Allison Schmitt by June 17.  Information will be compiled, budget will be created over the summer, and reviewed/approved by the Executive Board in August.

Exciting Changes for Next Year  Improving communication with parents  Creation of Twin Hickory Elementary PTA Facebook page over the summer. Posts will be made weekly.  Moving away from a monthly newsletter and toward a weekly blast format. blasts will include “What’s in the Week Ahead” as well as a link to the PTA FB page.  Spring Fun Run  In conjunction with Field Day in April  Ties in with school’s fitness focus and also provides an additional way to fundraise.

Upcoming Dates  August 2 – August Board meeting  August 24, 25 – Supply Kit pick up  August 29 – Welcome Back Breakfast for teachers  August 30 – Purple Folder stuffing in THES Cafeteria  September 2 – Open House

To Do List  Complete your transition as soon as possible  Make sure binder is complete and has current information (documents are available on PTA website)  Submit Budget Itemization Worksheet by June 17 th  Review your area’s information on the PTA website and send any updates to Ruchi Shrivastava/Daxin Chen

Questions?  If budget/check related, contact Cathy Parker.  For any other issues/comments/questions/concerns, contact Allison Schmitt.