1. HERITAGE ELEMENTARY PTO GENERAL MEETING 1.31.2014

2. WELCOME!

3. AGENDA Overview of Fall Events Spring Events School Wide Survey PTO Board Nominations PTO Elections

4. Cookie Dough Cotton Candy Coupon Books Fun Fair Movie- Plex Breakfast with Santa Box Tops FALL INCOME ACTIVITYBUDGETED AMOUNT ACTUAL AMOUNT BOX TOPS1,2001234.80 COTTON CANDY 0303.00 COOKIE DOUGH 2,0003,434.16 COUPON BOOKS 1,4001,161.50 FUN FAIR3,000 MOVIE-PLEX2,0001,486.62 BREAKFAST WITH SANTA 300.00418.50 OVER/UNDER

5. Spring Events  Mom & Me Breakfast 4.4  Watch Dog Poker 4.11  Scholastic Book Fair 4.21-4.24  Curriculum Fair 4.24  Mom’s Night out 5.2  Field Day 5.16 We are putting together a 25 th Anniversary School Wide Cookbook! Recipes will be collected soon. They will make great Easter and Mother’s Day gifts!

6. We Want To Know What You Think! Survey’s distributed and complete at Parent Teacher Conferences

7. IT’S ELECTION TIME!

8. Election Timeline Nomination forms sent out 2.18. Nominations due by 2.24. Ballots sent out 2.28. Ballots due 3.7. Positions announced 3.10. PTO Meeting 3.11.

9. Executive Vice PresidentVice President of On-Going EventsVice President of One Time Events Vice President of Communications Vice President of VolunteersSecretary PresidentPresident Elect

10. 2 year term (1 yr in elect position) Presides over PTO meetings and Executive Board. Sets Agenda. Serves as primary contact for the Principal. Serves as ex officio member of all committees. Serves as committee chair for two committees. Coordinate the work of all the Officers and committees so the purpose of the organization is served. President

11. 1 year in elect position; one year as president. Shall assist the President in his/her duties. Serve as committee chair for two committees. President elect must have served in an officer position prior to being nominated. President Elect

12. Assist the President(s); assume Presidential role in their absence. Assumes role as time keeper during meetings; Maintain Robert’s Rules of Order. Ideally as served previously as President, or officer One year term; maximum of two years Executive Vice President

13. Shall oversee and nominate a chair person for all Executive Board authorized on going events. In absence of a committee chair; will assume committee chair position to complete the event. One year term; maximum of two years. Vice President of On- Going Events

14. Shall oversee and nominate a chair person for all Executive Board authorized one time events. In absence of a committee chair; will assume committee chair position to complete the event. One year term; maximum of two years. Vice President of One Time Events

15. Shall communicate organization business with the general membership of Heritage through website, FB, newsletter, flyers, etc. Communicates upcoming events Works with Board/Committees to promote activities/events. OPEN POSITION FOR 2013-3014 YEAR. 1 year term; maximum of two years. Vice President of Communication

16. Shall create and maintain yearly volunteer database. Shall compile a list of willing volunteers for Executive Board authorized events when requested by Officers or authorized committee chairs. 1 yr term; 2 year maximum. Vice President of Volunteers

17. Shall keep all records of the organization and members. Take and record minutes. Send copy to Executive Board within a week. Handle correspondence. OPEN POSITION for 2013-2014 term. 1 year term; maximum of 2 years. Secretary

18. QUESTIONS? COMMENTS?

19. THANK YOU FOR COMING!