(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc Online School Forms Overview

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Agenda Applicant Side Adding an Official Attaching Officials to Apps School Official Side My Profile Overview My Students Reports

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. The Association  Not-for-profit membership association o : 418 members, including 45 public institutions o 1/3 Exclusive Users o 2/3 require supplements o Board of Directors: 13 members, including four school counselors  Mission: to promote holistic admission as a path to college access  Free services for applicants and secondary schools

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc.  New staff position: Director of Outreach, July 2009  Monthly update: 60,000 subscribers  Facebook in , Twitter coming in  Outreach Advisory Committee (will expand to 15 by July 2011) o Danya Berry, Dayton Early College Academy (OH) o Ralph Figueroa, Albuquerque Academy (NM) o Katherine Sanford, Hume-Fogg Academic High School (TN) o Stephanie Smith, Prep for Prep (NY) o Susan Tree, Westtown School (PA) Counselor Outreach

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. School Forms Overview  Free service for any student, any school, anywhere in the world  Entirely optional: counselors/teachers may use paper if they choose  Documents that can be submitted online o Secondary School Report/Counselor Letter/Transcript(s)* o School Profile o Midyear Report/Transcript(s)* o Final Report/Transcript(s)* o ED1 and ED2 Agreements o International Supplement to the SSR o Homeschool Supplement to the SSR o NACAC Fee Waiver o Teacher Evaluation/Letter *Transcripts can only be sent if accompanied by a school form

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc Statistics  : beta test with 150 secondary schools o 12,625 school forms submitted online through Common App  o 14,000 high schools represented o 1.03 million school forms submitted o 100,000 counselors and teachers submitted an online form  o 15,000 high schools represented o 2.39 million school forms submitted to date o 160,000 counselors and teachers have submitted an online form

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc.  Updated FERPA language, records release authorization  Expanded guidance for letter of recommendations o Relevant context for performance and involvement o Observed problematic behaviors worthy of consideration  IB and Honors Courses o Number offered o Maximum permitted  Criminal history question addresses expunged records School Forms Changes

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Process Overview Students  Provide counselor/teacher names and addresses  Assign teachers to the appropriate individual schools Counselors and Teachers  Receive an with login information  Manage their entire caseloads through a single login Colleges  Receive submitted school forms via the same web-based system used to process online Common Applications  Can print forms on demand or by an automated process

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. The Student View On the School Forms page, students will identify school officials— counselors and teachers—who will submit recommendations via the online system. Students click “Invite” to add a new teacher or counselor.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Assigning an Official Student completes required information about school official along with FERPA Waiver and release authorization.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Assigning an Official Student completes required information about school official along with FERPA Waiver and release authorization. If the student selects “Teacher,” a dynamic subject question appears.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Assigning an Official Next step: Student assigns teachers to individual colleges. Students can identify:  One counselor  Multiple teachers

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Students can monitor status information on these pages and resend the notification to counselors or teachers who have yet to begin a form. Assigning an Official

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. to Officials When students add a teacher or a counselor to their application, those individuals receive an containing a URL, a personal access code and a password, along with an opt-out link.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Opt-out link in the original allows counselors and teachers to remove themselves from the online process. Opting Out

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. A school official who opts out does so for all their students and all their forms. In the application: the student can see the teacher/counselor decision and can print PDF files to give to the individual for mailing. Opting Out

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. School Official Login Clicking on the link brings teachers to the login page with their Personal Access Code already typed in.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. School Official Login Site navigation mirrors student app: left-hand navigation menu, beginning with instructions.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. My Profile My Profile: Contains contact information for both the individual and the school.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. My Profile – Part II  The information in the Secondary School Profile determines whether the International Supplement will be displayed for an individual counselor.  Counselors enter school information once for all students, all school reports.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. My Students Each time this counselor is added to an application, a new student will appear in the “My Students” page and the counselor will get an .

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. My Students Detail Click a student’s name to see:  all the schools that student is applying to  the deadlines affiliated with those applications  list of forms to complete for that student

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Secondary School Report Counselor answers required questions about both the school and the student before moving on to submission.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Report Order Counselors cannot open the Reports out of sequence: 1. Secondary School Report, 2. Mid Year Report, 3. Final Report

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Submission A confirmation message is displayed after submission and the Mid Year Report is now an active link.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Teacher View – Student Detail When Teachers log into the site, they will have only one evaluation form to fill out per student. Teachers can see which institutions they’ve been assigned to by the applicant.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Teacher Evaluations Within the evaluation form, teachers: enter ratings respond to short- answer questions upload a recommendation

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Uploading Documents  Counselors MUST upload a transcript when submitting a Secondary School Report, Midyear Report, or Final Report.  Counselors can upload up to 5 transcripts.  All Common App schools agree to accept these transcripts as official documents for the purpose of determining admission to the college or university.  Uploaded recommendations retain formatting (bolding, italics, etc.). Text typed into a screen field does not.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Printing Once complete, print a copy for your records. Common App member schools will be able to print out and download the submitted PDF files.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Items to Note  Forms are submitted once and only once. Content cannot be tailored, changed or resubmitted for individual institutions. o Once submitted, SSR and Teacher Evaluation are automatically made available to any institution to which a student applies.  A student must submit a Common App Online before an institution can access forms for that student. o Counselors can view the download status of the submitted applications. o Both applicants and counselors/teachers can view the download status of the submitted school forms.  General school information (e.g. AP courses offered, grading system) only needs to be entered one time. You do not have to type in this data or upload a school profile for each student.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Support Resources

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Support Center 24/7 Online Support  Searchable Knowledge Base (92% of searches yield needed information)  Ask a Question (average response time in : 47 minutes)  Do not submit application questions on behalf of students

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Questions?