1. How to complete and submit a Final Report through
Mobility Tool+
Technical guidelines 2017
Authentication,
Completion and
Submission
Antonia Gogaki
IT Officer

2. Content User Authentication Completion Submission EU Login account
EU Login page
Completion
Final Report
Mobility Tool+
Submission
Final Report
Mobility Tool+

3. What is Mobility Tool+
Mobility Tool+ (MT+) is an online System that allows Erasmus+ Beneficiary Organisations to:
access and manage their project's information such as activities and budget
submit final reports to their National Agencies
National Agencies also use Mobility Tool+ to monitor and validate the projects information entered

4. MT+ for KA1
MT+ provides all needed functionality to manage a KA1 project:
Encode activity types of participants, known as mobilities
Mobilities represent the sending of a particular individual from an origin country to a destination country
Depending on the activity type concerned each participant in an Erasmus+ mobility is entitled to receive funds for travel, individual support, special needs, exceptional costs, etc.
Mobility tool allows Beneficiary Organisations to manage all this information in a coherent and meaningful manner.

5. MT+ for KA2
MT+ provides all needed functionality to manage a KA2 project allocation of funds for :
project management and implementation
transnational project meetings
intellectual outputs
multiplier events
learning, teaching and training activities
exceptional costs
special needs support

6. How to get access
Those persons who are indicated as the project contact persons of the beneficiary or coordinating organisation will automatically be granted to access MT+ by their
If the contact person changed during the selection process, then the new address is granted for access
This is the address entered in the application form

7. How to get access
Contact persons will be able to create new contacts who will have access to view or edit the project details in MT+

8. How to get access
The address associated with this primary contact person will receive the notification from the system once the project is created in the MT+
The notification provides instructions on how to log in to the MT+ using EU Login (ex ECAS)
If you do not have an EU Login account follow the instructions after this slide in order to create an EU Login first

9. EU Login ACCOUNT User Authentication EU Login account EU Login page
Completion
Final Report
Mobility Tool+
Submission
Final Report
Mobility Tool+
EU Login ACCOUNT

10. How to create an EU Login account
Visit page:
Follow the instructions as per next slides

11. Fill in the fields

12. Confirmation message

13. An is sent to you
Click the link in your for creating your password
You have a maximum of 24h from the time you receive this to create your password, but you are encouraged to do so immediately, if possible.
After this time, you can make another request by following the same link: you will then need to re-enter your user name and confirm your request.

15. ErasmusPlus CY website
In this section of our website, you may find links for:
EU Login account
MT+
And step by step instructions on how to:
Add mobilities (KA1)
Submit Final Report (KA1 and KA2)

16. Mobility Tool Menu and Navigation
The Project List window is displayed.
The system allows you to choose amongst a list of different languages and change the language of the interface.
At the top middle of the screen, details of who is connected to the tool are identified.
A sub-window, which provides a definition of the Mobility tool, is displayed.
The project references are sorted depending on the programme and listed by the Grant Agreement No.
For KA2 projects, the type of access you have for the project will be indicated next to the project reference.

17. Menu difference KA1 and KA2
The Tabs for KA1 are displayed in a structure that organizes the mobilities management inside the Mobilities tab.
The Tabs for KA2 are displayed in a structure that splits the different funded activities and between various tabs.

18. Available features KA1 KA2 select all records
add (mobility/contact/organisation)
delete
export to .pdf
export to excel
insert/remove column
remove filters
print
edit
KA2
view
edit
delete
create

19. How to manage Contacts Allow access to project?
Several Access to Project options (check boxes) may be available. Check the box accordingly to allow the contact person to have edit/view access or no access to the project details

20. How to manage Contacts Who has and which access to project details:
KA1 projects: only possible to grant edit access to contacts of the Beneficiary organisations.
KA2 projects (excluding those indicated as schools only): a contact from a participating organisation may be provided access to view the project but will not have access to edit the project details.
KA2 schools only - KA201 (2014), KA219 (2015,2016):
the partner organisation’s contact persons can be given access to:
view or edit access to their projects
view access to the coordinators project
the coordinating organisation's contact persons can be given access to:
view access to ALL partner organisations

21. FINAL REPORT COMPLETION User Authentication ECAS account ECAS
Mobility Tool+
Submission
Final Report
Mobility Tool+
FINAL REPORT
COMPLETION

22. How to complete Final Report

23. How to complete Final Report

24. How to complete Final Report
The Release Draft button allows other beneficiary contact users to edit the draft report.

25. Budget section
The Budget section contains an overview of the budget summary from the budget tab.
The values can be adjusted from the budget mobilities (KA1) or from the budget items (KA2)

26. Budget KA2 Approved Budget (by National Agency) column:
provides an overview of the approved budget by the NA
Current Budget column:
reflects the total for each activity and budget item as entered by the beneficiary under each tab 

27. Budget KA2
where transfer is allowed from or to a budget item, the maximum and minimum percentage allowed is displayed

28. Annexes Maximum number of attachments: 10
Maximum size for the attachments: 10 MB
The Declaration of Honour should be:
- downloaded, completed and added during the uploading of annexes

29. Needed annexes for each sector
erasmusplus.cy > Διαχείριση Εγκεκριμένων Σχεδίων > Σχετικός Τομέας > Τελικές Εκθέσεις

30. Before submitting Final Report
Before submitting your report to the National Agency, please check that:
All necessary information on your project has been encoded in Mobility Tool+
The report form has been completed using one of the official languages of the Erasmus+ Programme Countries
You have annexed all the relevant documents:
The Declaration of Honour signed by the legal representative of the beneficiary organisation
The necessary supporting documents as requested in the grant agreement
Also make sure you have saved or printed the copy of the completed form for yourself and you have uploaded the relevant results on the Erasmus+ Project Results Platform

31. FINAL REPORT SUBMISSION User Authentication ECAS account ECAS
Completion
Final Report
Mobility Tool+
Submission
Final Report
Mobility Tool+
FINAL REPORT
SUBMISSION

32. Final Report Submission
Once all sections are completed, the Beneficiary will click on Start Submission Process.

33. Final Report Submission
A Checklist appears. Please ensure that all tasks have been performed.
Then change them from Not Done to Done.

34. Final Report Submission
Click on Next Step

35. Final Report Submission

36. Final Report Submission
Beneficiary reads that the project will be locked once the Submit Beneficiary Report button
is clicked.

37. Final Report Submission
A message is displayed to say that the submission is in progress.
It may take up to 15 mins before the submission is completed.

38. Questions?