October 2, 2015 REQUEST FOR PROPOSAL (RFP) 7012 ADMINISTRATIVE SERVICES ORGANIZATION COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY PRE-PROPOSAL CONFERENCE

August 31, 2015 Welcome  RFP 7012 ONLY  Please turn off Cell Phones, Blackberries, PDAs, or set to vibrate  Sign-In Sheets  Conference will focus on main points of the RFP  Slides are posted to BuyNet

August 31, 2015 The Process...  Structured Process - Best Value  Price & other factors are considered  Only written questions and those submitted by (preferred)/fax will receive responses.  Deadline for questions:  October 12, 4:00 PM   Subject: RFP 7012

August 31, 2015 The Process.. (continued)  Addendum/addenda will be issued with clarifications/changes  Proposals will be evaluated per the Submittal Requirements as stated in the RFP  All proposals are due PRIOR TO AND NO LATER THAN :  3:00 PM, December 31, 2015  Contract Term – July 1, 2016 – June 30, 2017 with four (4) one-year renewal options and optional 1-6 months if needed at the end of the option year.

August 31, 2015 Deliver Location  Your proposals must be delivered at the Front Desk, Department of Purchasing and Contracting, Suite 270, 5560 Overland Ave, San Diego, CA  Late proposals will not be reviewed

August 31, 2015 RFP Packet  Cover Letter to the RFP  P&C 600 form (proposal cover page)  Representations and Certifications Form  Contract Conflict Certification Form  Indemnification Certification Form  DVBE Forms (not required from non-profit organizations)  RFP Terms and Conditions  RFP Submittal Requirements  Draft Contract Template & Exhibits A, B, and C

August 31, 2015 P&C 600 Form  Proposal due date and time  PCOs address  Offeror contact person and contact information  Acknowledge receipt of the RFP and insert the number of Addenda received  The completed P&C 600, becomes page one of the proposal

August 31, 2015 Representations and Certifications  The completed R&C page, becomes page two of the proposal  Non-Profit Status Proof & subcontract requirements  Disabled Veterans Business Enterprise requirements  Certification of Debarment, Suspension, Current Cost or Pricing and Independent Pricing  Name, Title, Date & Signature

Contract Conflict Certification  The completed Contract Conflict Certification Form, becomes page three of the proposal  Attach disclosures to certification form or declare “None”  Company/Organization  Name, Title, Date & Signature August 31, 2015

Indemnification Certification Form  The completed Indemnification Certification Form needs to be submitted with the proposal August 31, 2015

Terms & Conditions  RFP Process  Submittal Requirements/Evaluation  Review the requirements of each section

August 31, 2015 Submittal Requirements/ Evaluation  Copies and General Instructions:  One (1) original  Eight (8) hard copies of each proposal  Two (2) CDs with complete proposal  County requirement for final submission (no shading, no color, no photos on the original proposal)

August 31, 2015 Submittal Requirements/Evaluation In descending order of importance:  Section 1 - Program Description;  Section 2 - Experience, Proposed Organization, Management and Staffing  Section 3 - Financial Information;  Section 4 - Contract Template and Insurance Acceptance/Clause Exception(s) Statement

August 31, 2015 Agreement  Contract Template  Exhibit A: Statement of Work  Exhibit A-1: Contractor’s Proposal/ BAFO  Exhibit B: Insurance Requirements  Exhibit C: Budget

August 31, 2015 Exhibit A – Statement of Work

August 31, 2015 Tips….  Follow the Terms & Conditions and the Submittal Requirements/Evaluation Criteria  Respond to all requirements  Do not assume evaluators know you  It is the Offeror's responsibility to check for addenda.  Deadline is absolute. Prior to and no later than: 3:00 PM – December 31, 2015

August 31, 2015 Questions  Submit questions/clarifications via to the Contracting Officer:   Subject: RFP 7012  Questions must be received in writing no later than 4:00 PM on October 12, 2015  Questions will be answered in the subsequent addendum and posted to BuyNet

August 31, 2015 Note  Oral explanation or instructions shall not be considered binding on behalf of the County  Any modification to this RFP will be issued by the County as a written addendum and posted to BuyNet

August 31, 2015 Estimated Schedule  Questions due: 4:00 PM on October 12, 2015  Answers to questions: October 19, 2015  Proposals due: 3:00 PM on December 31, 2015  Proposals evaluation: January-February 2016  Notice of Intent to Award: April 2016  Award Contract: May 2016  Contract start date: July 1, 2016

August 31, 2015 Thank You !