1. www.mdanderson.org • www.mdanderson.org/ask 1-877-MDA-6789

2. Pre-Proposal Conference
WELCOME
EndPoint Protection
(AIS-BUS RFP)
Pre-Proposal Conference

3. Agenda Introductions Sourcing Director (Support)
Rider 104-Historically Underutilized Business (HUB) Plan
MD Anderson Rider Exceptions
Milestone Dates
Scope Discussion and Summary of Solicitation
Question & Answer
Important Date & Time Recap
Closing Comments

4. Preliminary Matters Mute all cell & speaker phones Bathroom locations
Microphone usage
Sign-in sheet
Conference recording (Addendum Section)
Contact Information:
Roel Lopez,

5. Supply Chain Management Sourcing Director eSourcing for Suppliers

6. Sourcing Director (SciQuest) Support
If you have any technical questions, please contact MD Anderson Supply Chain Management Help Desk at or +1 (713) for assistance and identify yourself as registering in The University of Texas at MD Anderson Supplier Network.
Ariba Slides will change to Sourcing Director slides once updated.

7. Successful Bid Submission

8. Historically Underutilized Business (HUB) Plan
Rider 104

9. Rider 104 - HUB Plan Barbara Howard Rider 104-HUB Tip sheet
HUB Coordinator
Rider 104-HUB Tip sheet
Addendum Section of RFP

10. Policy
Promote and encourage contracting and subcontracting opportunities for Historically Underutilize Businesses (HUBs) in all contracts.
Accordingly, The University of Texas MD Anderson Cancer Center has adopted “RIDER 104, Policy on Utilization of Historically Underutilized Businesses”. The Policy applies to all contracts with an expected value of $100, or more.
Failure to submit a required HUB Subcontracting Plan (HSP) will result in REJECTION of the response.
Good faith effort determinations still apply.

11. Rider 104 - HUB Plan Training Video Overview of Rider 104
To access the training video, go to:
Click “Subcontracting Program” (left side column)
Click “Training Video Overview of Rider 104”
* Please allow 48 hours for review of a draft copy of your HUB plan.

12. Good Faith Effort Determination
Give notification in writing to all potential bidders – Notification Form is included in the HSP package.
Allow HUBs at least 7 (seven) working days to respond to bids.
Notify a minimum of two (2) minority or woman trade organizations or development centers of subcontracting opportunities (see list attached to Rider 104 HUB Plan for contact information).

13. Good Faith Effort Determination
Give notification to at least 3 (three) HUBs for each trade identified for the project.
Within 10 days following the contract signing, the Prime must notify subcontractors in writing of their award, with copies of notification to contracting agency.
Provide supporting documentation of all good faith efforts. Failure to produce required documentation may result in rejection of your HUB Plan and subsequently your proposal.

14. HUB Subcontracting Plan Forms
Four Options

15. Option 1
Method A (Attachment A) Section 2(c) of HSP
All subcontracting opportunities will be fulfilled with HUBs. (No continuous contract exists with HUB exceeding 5 years.)

16. Option 2
Method A (Attachment A) Section 2(d) of HSP
Subcontracting with HUBs and Non-HUBs so long as the aggregate percentage of subcontracting with HUBs meets or exceeds the HUB goal. (No continuous contract exists with HUB exceeding 5 years).

17. Option 3
Method B (Attachment B) Section B1-4 of HSP
Respondents may subcontract with HUB vendors and Non-HUB vendors (or only Non-HUB vendors) and the aggregate HUB percentage with HUBs does not meet or exceed the HUB goal.

18. Option 4
Self-Performance – Section 3 of HSP
Respondent is not subcontracting any portion of the contract and will fulfill all aspects of the contract with their own internal (W2) resources.

19. HUB Subcontracting Plan Good Faith Effort must include:
Giving HUBs seven (7) “business days” notice to bid
Providing sufficient information to bid; use the Notification Form
Notifying a minimum of two (2) trade organizations
Inclusion of fax, , or written correspondence documenting HUB notification and response (telephone logs are no longer acceptable as documentation of GFE)
Inclusion of documentation supporting all of the above

20. MD Anderson
Riders & Exceptions

21. MD Anderson Rider & Exceptions
Please be advised that all participants responding to this solicitation are REQUIRED to comprehensively review each of the MD Anderson contract Riders included within this solicitation/RFP. In addition to providing acknowledgment of subject Riders, requirements and specifications set forth, any participant that has taken any exception(s) to provisions of MD Anderson’s contract Riders is REQUIRED to explicitly detail those exceptions AT THE TIME OF RFP SUBMITTAL. The extent of exceptions taken WILL INFLUENCE FINAL CONTRACT DETERMINATION.

22. MD Anderson Rider & Exceptions
Rider Vendor Affirmation Form
Summary Agreement
Rider 102 – Fee Schedule
Rider 104 – HUB Plan (**Barbara Howard)
Rider 105 – Vendor Affirmations and Warranties
(**Exhibit A) – Affirmative Action Plan
Rider 106 – Premises Rules
Rider 107 – Travel Policy
Rider 111 – Business Associate Agreement
Rider 114 – Network Questions
Rider 114 – User Acknowledgement
Rider 116 – Invoice Payment Requirements
Rider 117 – Institutional Policies
Rider 118 – Information Security Application Service Supplier
Assessment Survey

23. Vendor Rider Affirmation
This section is worth 15% of the RFP score. Vendors that accept the riders would receive the full 15%. Vendors that take exceptions will not receive the full 15%.
For each Rider, vendors will receive either "All" (full points) if they take no exceptions or "None" (no points) if they take exceptions.
After an award has been made, vendors that took no exceptions will not be allowed to propose change/redlines.

30. Event Milestone Dates RFP Event Published
February 13, 2017, Monday, (3:00 PM CST)
Pre-Submittal Conference
February 21, 2017, Tuesday (10:00 AM CST)
Vendor Question Submission Cut Off
February 24, 2017, Friday (4:00 PM CST)
RFP Questions and Answers Published
March 1, 2017, Wednesday
RFP Solicitation Closes
March 14, 2017, Tuesday, (4:00 PM CST)
Notification of Proof of Technology (Short List Suppliers Only)
March 29, 2017, Wednesday
April 4 - 7, 2017, Proof of Technology Period
Award Notification
April 11, 2017, Tuesday
Contract Negotiations Start
April 12, 2017, Wednesday

31. Summary of Solicitation
Scope Discussion
and
Summary of Solicitation
Department Representative .
Paulette Gadison – St. IT Project Manager

32. Question and Answer
Session

33. Recap and Closing Remarks

34. www.mdanderson.org • www.mdanderson.org/ask 1-877-MDA-6789