1. Request for Proposals For Banking Services CMU-16-2554
November 10, 2016

2. Introductions
Laura Glatt – Vice President of Finance and Administration
Andy Rodriguez – Assistant VP of Auxiliary Services
Joseph Taylor - Controller
Suzanne Ellinwood – Purchasing Manager*
Bryan Davis – Deputy Controller
Anna Nichols – Deputy Controller
Breanne Meier – University Center Director
*Primary contact for all RFP correspondence

3. Schedule of Activities
Sign-In Sheet
A sign in sheet has been provided for all attendees to sign, audio participants not represented in person will be noted.
Mandatory Pre-Bid Meeting – informal discussion forum
Written inquiries, formal answer by addendum:
Schedule of Activities
RFP Issue Date, Advertisement
November 3, 2016
Mandatory Pre-bid Meeting
November 10, 11:00 a.m.
Written Inquiries Due
November 16, 2016, 11:00 a.m.
Response to Written Inquiries
November 18, 2016
Proposal Submission Deadline
December 2, 2016, 11:00 a.m.
Oral Presentations (if necessary)
Week of January 9, 2017 (estimated)
Notice of Award
Late January/Early February 2017(estimated)
Contract Issued
February, 2017 (estimated)

4. Pre-Bid Purpose Banking Services
Clarification of concerns with solicitation documents, scope of work, other details
Pre-bid meeting objectives
Prospective bidders’ opportunity to request clarifications in dialogue
Clarify technical and procurement aspects of the solicitation documents
University learns of concerns or deficiencies in the RFP documents
Give bidders sufficient information to help submit a proposal that responds to the requirements

5. Three Distinct Components
Statement of Work
Three Distinct Components
Meet University goals – Section 2 and Appendix C
Enhancements
General Business Banking
ATM
Student Banking and MavCard Program (Established Revenue)
Campus Procurement and Travel Cards (Established Revenue)
Excluded Accounts
Trust
Investments
Merchant Services

6. Implementation Schedule
Smooth transition by July 1st, 2017 – Appendix F
Milestones
General Banking
Student Banking
Procurement Card
Begin on or about March 1st, 2017

7. Summary of Current Operations
General Business Banking Overview
Receipts Clearing Account
Accounts Payable Imprest Account
Vendor Imprest Account
Payroll Imprest Account
Appendix A – Account Activity
Appendix B: Existing Processes and Detail
Student Banking and MavCard Overview
Procurement and Travel Card Overview
E-payables solution

8. Evaluation Process Evaluation Process
Determine short list of 3-4 highest scoring proposals
Each criteria worth 10 points
Criteria not weighted
Best and Final Offer not guaranteed, submit your best fee and revenue proposal in response

9. Questions During Bid
Submit written inquiries by November 16, 11:00 a.m. per Schedule of Activities
Ensure ed inquiries are received

10. Bid Addendum
Response to Written Inquiries due November 18th per Schedule of Activities
Acknowledge Addenda on Vendor Signature Form

11. Bid Opening
Ensure delivery to Purchasing Department by December 2, 11:00 a.m.
Restricted to Name and number of respondents due to complexity of proposal

12. Required Submittals All items requested in the RFP
Vendor Signature Form
Offeror is responsible to submit all required information in the RFP
Failure to provide all information could result in disqualification

13. Please be sure to sign the Pre-bid Sign-In Sheet
Thank You!
Please be sure to sign the Pre-bid Sign-In Sheet