Presentation on theme: "Cultural Competency Training RFP-11-68"— Presentation transcript:
1 Cultural Competency Training RFP-11-68 Pre-Proposal ConferenceApril 12, 2011Kyle McClurg, IDOA StrategicSourcing Analyst
2 Agenda General Information Purpose of RFP Scope of Work Deliverables Contract TermsKey DatesProposal PreparationProposal EvaluationMinority and Women’s Business EnterprisesQuestion and Answer Session
3 General Information Sign-In Sheet for Attendees Sign-In Sheet and PowerPoint will be posted on State’s Solicitation WebsiteHold questions until the end of the presentationAll questions must be submitted in writing by Wednesday, April 13th
4 Purpose of the RFPIt is the intent of the Family and Social Services Administration’s Division of Mental Health and Addiction (FSSA/DMHA) to contract with a vendor that provides quality Cultural Competency Training to individuals and organizations across the State of Indiana for DMHA/Cultural Competency Training Enhancement Project.Vendor should provide State services at a competitive price
5 Scope of WorkProvide cultural competency training via webinars and technical assistance via videoconferencing to the Division of Mental Health and Addiction providersThe vendor will outline a plan to sustain the infrastructure for this cultural competency training program for the time period outlined in this proposal (two years).A training program for all users/attendees must be available to demonstrate how to operate the webinar trainings.Vendor will also be available for problem solving and technical assistance during training hours.
6 DeliverablesProvide four (4) webinar trainings annually on Cultural Competency for a total of eight (8) webinar trainings for the contract period. The webinars will be designed for the Division of Mental Health and Addiction provider staff.Develop, manage and support a website to store links to archived training, student records, and reports. Include online resources that provide information on cross-cultural groups not limited to social economic status, minority groups, GLBT, migrants, urban, rural, hard of hearing, and persons with disabilities.Facilitate 48 Technical Assistance Video/Telephone conferences, 24 per year, with CMHCs selected by DMHA. The purpose of the videoconferences will be to examine current practice and provide technical assistance on specific issues related to incorporating Cultural Competency into treatment services.
7 DeliverablesProvide one Annual Statewide Cultural Competency Conference each year for two (2) years. Responsible for developing and coordinating each conference. Collaborate with DMHA on conducting the statewide event.The vendor will be responsible for competently managing the administrative work associated with the program, including accounting, contract management, general supervision of contract deliverables, subcontracting, DMHA meetings, planning and evaluation meetings, and maintaining warehousing training records.
8 Baseline CostBaseline cost for the administration of this contract is $100,000 for two (2) years.
9 Contract TermsThe term of the contract shall be for a period of two (2) years from the date of contract execution.There may be two (2) one year renewals for a total of four (4) years at the State’s option.
10 Key Dates Activity Date Issue of RFPApril 1, 2011Pre-Proposal ConferenceApril 12, 2011Deadline to Submit Written QuestionsApril 13, 2011Response to Written Questions/RFP AmendmentsApril 19, 2011Submission of ProposalsMay 3, 2011The dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown.Proposal EvaluationTBAProposal Discussions/Clarifications (if necessary)Oral Presentations (if necessary)Best and Final Offers (if necessary)Contract AwardMay 19, 2011
11 Business Proposal Contract Terms Section Preferences (Section 2.3.14) Respondent should review State contract and note exceptions of State mandatory and non-mandatory clauses in Transmittal LetterPreferences (Section )Respondent can only claim one (1) of the following:Indiana Small BusinessBuy Indiana Initiative/CompanyMust have this certified and completed by the proposal due date
12 Technical ProposalThe Technical Proposal must be divided into the sections described in Section 2.4.Address the points in the order the prompts are given.May include extra attachments.
13 Cost Proposal (Attachment D) Respondent must estimate the cost for completion of this contract using the template found in Attachment D.Completing the template, the Respondent will have calculated a “Total Program Cost.”The “Total Program Cost” will be measured against the baseline cost for this contract when each proposal is evaluated.
14 Indiana Economic Impact (Attachment C) In lines 18 and 21 of the Indiana Economic Impact (IEI) form, Respondents are asked to provide the FTE of in-state workers committed to this program.Both primary and subcontractor FTEFTE=Full Time EquivalentNot Full Time EmployeeExample: If a Respondent has 5 full time employees and is bidding on its 5th contract, and all contracts get an equal amount of commitment from the employees then each employee commits 20% of his or her time to the new contract:0.2 x 5 employees= 1 FTE.
15 Proposal Evaluation Summary of Evaluation Criteria: 1. Adherence to Mandatory RequirementsPass/Fail2. Management Assessment/Quality (Business & Technical)30 points3. Cost (Cost Proposal)25 points (plus addition 5 pts possible)4. Indiana Economic Impact15 points5. Buy Indiana10 points6. Minority (10) and Women Business (10)Subcontractor Commitment 20 points* 100 Total Points
16 Minority and Women’s Business Enterprises Charles Hill, M/WBE DivisionGoals for Proposal8% Minority Business Enterprise8% Women’s Business EnterpriseComplete Attachment AAccompanying letter(s) must contain the % of the bid amount committed to the M/WBE and services to be provided.Must be on subcontractor letterhead and be addressed to the Prime Contractor.
17 Minority and Women’s Business Enterprises Prime Contractors must ensure that the proposed subcontractors meet the following criteria:Must be listed on the IDOA Directory of Certified FirmsEach firm may only serve as once classification – MBE or WBEA Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement.Must serve a commercially useful function. The firm must serve a value-added purpose on the engagement.Must provide goods or service only in the industry area for which it is certified as listed in the directory atMust be used to provide the goods or services specific to the contractNational Corporate Diversity Plans are generally not acceptable
20 Additional Information/Helpful Links Indiana Department of Administration:View current solicitations and updates (Click “State of Indiana Opportunities”)Register as a bidder with the State of Indiana (Click “Bidding on State Contracts”)link to Buy Indiana information and vendor registration with IDOA. For inquiries regarding substantial Indiana Economic Impact, contactlink to more information and full listing of IDOA certified Minority and Women owned BusinessesIndiana Secretary of State:For registration assistance, call (317)Indiana Office of Technology:Link to Information Technology (IT) Standards and Policies.