1. AIMS Pre-Test Training Spring 2010

2. 2 Agenda  Test Training Packet Contents  Responsibilities of the Site Test Coordinator  Procedures for Test Administration  Responsibilities of Test Administrators  Receiving and Returning Test Materials

3. 3 Test Training Packet  Power Point Handout  Critical Dates for Testing  2010 Security Agreement  Paper copy of Testing Incident Report – electronic to be used upon need  Testing Accommodations Guideline for 2010  Checklist for Test Administrators

4. 4 Critical Dates for HS Writing/Reading  Delivery of W/R to Sites Feb. 11 -12  W/R Short-Add Window ClosesFeb. 10 10:00 AM  AIMS Writing TestFeb. 23  AIMS Reading TestFeb. 24  T-Form Short OrderFeb. 24 4:00 PM  AIMS Writing Make-up (T-form)Mar. 2  AIMS Reading Make-up (T-form)Mar 3  AIMS W/R Check-in of TestsMar. 1 - 4 (A copy of this is in your test packet)

5. 5 Critical Dates for HS Math/Sci/Stan 10  Delivery of Math, Science & Stanford 10 to SchoolsMar. 24 - 25  AIMS and Stanford 10 short order window closesMar. 29 4:00 PM  AIMS Math TestApr. 7  AIMS Math T & S forms short order window closes Apr. 7 4:00 PM  Stanford 10 (9 th grade) TestApr. 7  AIMS Science Test (no make-up)Apr. 8  AIMS Math Make-upApril 13  AIMS Check-In of Math, Science, Stan 10Apr. 9 - 16 * Please note, April 14, Wednesday, is a full length school day

6. Responsibilities of the Site Test Coordinator

7. 7  SiteTest Coordinators  Are responsible for all AIMS and Stanford 10 testing in all schools within district  Serve as the liaison between district test coordinator and school for all AIMS and Stanford 10 testing issues General Responsibilities

8. 8 Responsibilities Before Testing  Communicate testing schedule  Help to determine which students will test  Train test administrators and proctors  Arrange for pencils, dictionaries, thesauri, and other testing materials to be supplied  Obtain signed copies of the Test Security Agreement

9. 9 Responsibilities Before Testing  Schedule testing activities  Communicate testing schedule  Determine which students will test  Train Test Administrators  Select testing sites/classrooms  Arrange for pencils, dictionaries, thesauri, and other testing materials supplied by the schools

10. 10 Responsibilities Before Testing  Implement and maintain test security procedures  Communicate security procedures  Inventory test materials and place additional order if necessary  Follow up on questions from Test Administrators as needed

11. 11 Responsibilities During Testing  Monitor all assessment activities  Check-out test materials at the beginning of each test day  Check-in test materials at the end of each test day  Maintain an accurate inventory of test materials

12. 12 Responsibilities During Testing  Report any testing incidents as soon as possible to Cindy Hurley  In the event of an incident, allow student to finish test session  Package all materials as instructed by CH  Call to arrange return of tests  Ensure materials are ready for scheduled check- in and arrive on time Contact number for all testing: 225-5418

13. 13 Testing Incident Report Contact C.H. as soon as have been told or seen a breach of testing protocol. She will tell you if you will need to fill out a Testing Incident Report TIR). Copy of TIR in packet.

14. 14 HS Students to Be Tested  All students in Grades 9 and above will participate in testing as described in the following slides  Only students with significant cognitive disabilities and whose current IEP designates them as eligible for an alternative assessment, AIMS A, are excluded from AIMS or Stanford 10 testing

15. 15 Students to Be Tested  AIMS HS High school students test by cohort  Cohort 2009 – 5 th year HS students  Cohort 2010 – Generally 12 th Grade  Cohort 2011 – Generally 11 th Grade  Cohort 2012 – Generally 10 th Grade  Cohort 2013 – Generally 9 th Grade

16. 16 Students to Be Tested  AIMS HS Writing, Reading, Mathematics  All students in Cohort 2012  Students in Cohort 2011, 2010 or below who have not earned “Meets the Standard”

17. 17 Students to Be Tested  AIMS HS Writing, Reading, Mathematics  Students in Cohort 2011, 2010 or below who want to move from “Meets the Standard” to “Exceed the Standard” may retest To qualify for the tuition waiver, students must “Exceed” by the end of their Junior year.

18. 18 Students to Be Tested  AIMS HS Science  All students in Cohort 2012 who did not test on science in Spring 2009  Students in Cohort 2013 who are enrolled in a life science course may participate  Students take AIMS HS Science only once

19. 19 Students to Be Tested  Stanford 10  Students in Grade 9 (Cohort 2013) are expected to test  Students may be administered a make-up test

20. 20 Students to Be Tested  Not Enrolled Students  AIMS testing is available upon request at local public schools for home school students and private school  Stanford 10 testing is not available for not enrolled students

21. 21 Students to Be Tested  General Guidelines  Create lists of all students testing  Share these lists with the appropriate test administrators and proctors  Use (and keep) sign-in/sign-out sheets for high school students

22. 22 Test Administration Schedules  February Testing  AIMS HS Writing  February 23 (make-up March 2)  1 session of 2 – 2 ½ hours  AIMS HS Reading  February 24 (make-up March 3)  1 session of 2 hours

23. 23 Test Administration Schedules  April Testing  AIMS HS Mathematics  April 7 (make-up April 13)  2 sessions of 90 minutes each  AIMS HS Science  April 8 (no make-up)  1 session of 2 hours

24. 24 Test Administration Schedules  Stanford 10 – April 7  Make-up window closes Apr. 23 NEW

25. 25 Test Administration Schedules  All AIMS tests and Stanford 10 tests are untimed  Times are provided for planning purposes only  Students must be allowed to finish testing even if the scheduled time for the test has elapsed  There are breaks scheduled within all days of AIMS and Stanford 10 testing -refer to TAD and TCM for details

26. 26 Test Security  All school personnel in contact with AIMS and/or Stanford 10 tests must sign a Test Security Agreement (TSA) and adhere to test security procedures  Signed TSA kept for 6 yrs. at school  TSA from the principal is to be returned to Cindy.  Copy of TSA in packet

27. 27 Test Security  It is unethical and will be viewed as a test security violation for any person to:  Examine, read, or review the content of any portion of the test  Disclose or allow to be disclosed the content of any portion of the test before, during, or after test administration

28. 28 Test Security  It is unethical and will be viewed as a test security violation for any person to:  Discuss any AIMS (or Stanford 10) test item before, during, or after test administration  Allow students access to test questions or writing prompt prior to testing  Allow students to share information during the test administration

29. 29 Test Security  It is unethical and will be viewed as a test security violation for any person to:  Allow students to use scratch paper during AIMS testing (scratch paper ok for Stanford 10)  Read any part of the test to students except as indicated in the test administration directions (or as permitted as part of a standard accommodation)

30. 30 Test Security  It is unethical and will be viewed as a test security violation for any person to:  Influence students’ answers  Change students’ answer choices  Review students’ answers, including the writing rough draft and writing final copy  Photocopy, transcribe, or in any way duplicate any part of AIMS (or Stanford 10) test books

31. 31 Test Security  It is unethical and will be viewed as a test security violation for any person to:  Fail to return all AIMS test materials, including unused documents  Participate in, direct, aid, counsel, assist in, encourage, or fail to report any violations of these test administration security procedures

32. 32 Arrangements Prior to Testing  The training of Test Administrators and Proctors must include  Test security procedures  Test administration procedures  Correct use of testing accommodations  Use of Pre-ID labels and hand-bubbling student demographic data  Procedures for handling unexpected or unusual situations

33. 33 Arrangements Prior to Testing  District Test Coordinator is responsible for assigning Test Administrators and, if needed, Proctors to each testing room  District Test Coordinator is responsible for the training of all Test Administrators and Proctors  The appropriate AIMS Test Administration Directions or Stanford 10 Directions for Administering must be available to Test Administrators prior to testing

34. 34 Arrangements Prior to Testing  The training of Test Administrators and Proctors must include  Test security procedures  Test administration procedures  Correct use of testing accommodations  Use of Pre-ID labels and hand-bubbling student demographic data  Procedures for handling unexpected or unusual situations

35. 35  Special Circumstance  Students with an injury that makes writing or bubbling responses difficult  Eligible for certain standard accommodations  See page 6 of Testing Accommodations: Guidelines for 2009-2010 In Case of Injury

36. Responsibilities of Test Administrators

37. 37  Test Administrators (and Proctors) must be employees of the school  Test Administrators must attend pre-test training that includes test administration procedures and test security procedures  Test Administrators must read and sign a Test Security Agreement  Test Administrators must read and be familiar with the test directions prior to testing Before Testing

38. 38  Test Administrators must read Testing Accommodations: Guidelines for 2009- 2010 in advance of the testing dates  Test Administrators are responsible for seeing that  Students who qualify for testing accommodations receive them  Students who do not qualify for accommodations are not affected Before Testing

39. 39 Before Testing  Test Administrators must prepare the room  Comfortable -- good lighting, good ventilation  Free from distractions  Arrange desks/tables so that students cannot easily see others’ answer documents and so that the Test Administrator can walk by each student  Clear unneeded materials from the desks/tables

40. 40 Before Testing  Test Administrators must make available to students only authorized resources  Dictionaries and thesauri must be available for all AIMS Writing tests  Only authorized materials may remain posted in the room (see page 11 of HS TAD)  All other visual aids that could assist students while testing must be removed or covered completely

41. 41 Before Testing  Test Administrators (or other designated adults) are responsible for affixing Pre-ID labels in the proper location on answer documents for AIMS and Stanford 10  Do not make marks on labels  Only one label per content area…if make mistake will need to bubble in information

42. 42 Before Testing  Test Administrators (or other designated adults) are responsible for bubbling student demographic data on answer documents for students without Pre-ID labels  Directions for bubbling student demographic data are included in all Test Administration Directions

43. 43  Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering  Last year this issue caused the greatest number of invalidations for TUSD During Testing

44. 44 During Testing  Test Administrators must monitor testing  Move unobtrusively about the room  Check that students are progressing through the test  Answer student questions that pertain only to the clarification of test directions  Do not translate, reword, or explain any test prompts, test questions, or answer choices  Do not assist students in answering test questions

45. 45  Students may not have access to any electronic devices including computers, calculators, cell phones, portable music players, etc. During Testing

46. 46  Disruptive students and students suspected of cheating  Allow to continue to test  May be moved to a different testing location so that other students may continue to test undisturbed  Subject to disciplinary procedures established by the school after completion of testing  Document as many details as possible and report to School then District Test Coordinator During Testing

47. 47  Students who leave the room during testing  While students should remain in the testing room during the entire testing session, students may be allowed to go to the restroom, if necessary, during testing  Only one student may leave at a time  Collect student’s test materials before the student leaves the room and give back upon student’s return During Testing

48. 48  Students who leave school during testing of AIMS or Stanford 10  If student has not finished a testing session, the Test Administrator should inform the student that he/she will not be permitted to finish that testing session when he/she returns to school  Student may participate in other testing sessions upon returning to school During Testing

49. 49  Students who leave school during testing  Document date and time student left, the content area or testing session in progress, reason for leaving during testing  Attach a copy of this documentation to the student’s test report During Testing

50. 50  Test Administrators must confirm that all students have finished each testing session before moving on  Test Administrators must follow the direction of their Test Coordinator for students who need more time to finish  Students must be allowed to finish one testing session before moving on to the next  A testing session must be completed within the school day During Testing

51. 51 During Testing for Math  Steps for ensuring Rapid Response Reports for graduating students  Verify that graduating students test on Form G (red cover) or Form S (pink cover)  The correct form letter must be marked on the students’ answer documents  If NOT marked…will NOT be scored  Verify that non-graduating students test on Forms A, B, C, D, (purple cover) or T (lavender cover) NEW

52. 52 After Testing  Test Administrators should inspect each test book and answer document  Student name on front of test book and answer document  Test books and answer documents in separate stacks  Pre-ID label affixed or demographic data bubbled  Form bubbled on answer document  All marks on answer documents in No. 2 (2.5) pencil only

53. 53 After Testing  Test Administrators should inspect each test book and answer document  Student name on front of test book and answer document  Test books and answer documents in separate stacks  Pre-ID label affixed or demographic data bubbled  Form bubbled on answer document  All marks on answer documents in No. 2 (2.5) pencil only

54. 54  Test Administrators must record the use of standard accommodations in section K of the AIMS demographics data grid After Testing NE W

55. 55 After Testing  Standard Accommodations  For each content area where a standard accommodation was used, mark the appropriate numbered bubble  Use the key found in the TAD – Pgs. 42 & 43  If a student did not receive any standard accommodation, then leave all bubbles in section K blank NE W

56. 56 Example: Student used word-for-word dictionary only on science test. After Testing NEW  ELL/FEP o Complete this section for students who received a standard accommodation due to classification of ELL/FEP

57. 57 Example: Student used word-for-word dictionary only on science test. After Testing NEW  ELL/FEP o Complete this section for students who received a standard accommodation due to classification of ELL/FEP

58. 58 After Testing NEW  IEP/504 o Complete this section for students received a standard accommodation due to their IEP or 504 Plan Example: Student has an IEP and is also ELL. Student used a word- for-word dictionary and also marked answers directly in test book for reading test.

59. Receiving and Returning Materials

60. 60 Receiving Test Materials  February Testing AIMS Writing and Reading  February 11 -12 delivered to schools  Will email coordinators when tests are on their way  April Testing AIMS Math and Stanford 10  March 24 – 25 delivered to schools  Will email coordinators when tests are on their way

61. 61 Receiving Test Materials  Materials will be shipped in dual-purpose boxes  Keep all boxes for return shipping  White boxes will be used for School Test Coordinator’s Kits  Brown boxes will be used for test materials  Each box of the shipment will be hand- numbered

62. 62 Receiving Test Materials  AIMS Materials to Expect:  4 Test books: one each for writing, reading, math, and science  4 answer documents: one each for writing, reading, math and science  Braille and large print as needed  Labels  Test Administration Directions  Test Coordinator Manual

63. 63 Receiving Test Materials for Math  Forms G and S of HS Mathematics test are for graduating students only  Rapid Response Reports can be produced for only students who tested on Forms G and S  All HS students use the same HS Mathematics answer document

64. 64 Receiving Test Materials  Special Circumstance for Math  HS Mathematics for students graduating May 2010  These students must test on Form G (red cover) or Form S (pink cover make- up form)  The correct form letter must be marked on the students’ answer documents  If NOT marked…will NOT be scored

65. 65 Receiving Test Materials  Stanford 10  One test book for each student  One answer document for each student  Centimeter rulers  Math Reference Sheet  Braille and large print as needed

66. 66  Open Box 1- retrieve packing List. Make sure quantity of materials matches your needs – If not must short order with Cindy by March 29 @3:00 PM  Then Verify materials in all boxes received match the Packing List – if errors, note on packing list and notify Cindy Inventorying Test Materials

67. 67  Maintain an accurate inventory of all materials at you school  Test books and answer documents are to be stored in a secure location at all times  Test materials to be checked out and returned DAILY Inventorying Test Materials

68. 68 Returning Test Materials

69. 69 Return of Answer Documents  Special Circumstance  Test materials contaminated with blood, vomit, or other bodily fluids  Contaminated test materials cannot be scored  Student responses must be transferred to clean documents  Securely destroy contaminated test materials and indicate on packing list

70. 70 Return of Answer Documents  Special Circumstance  Students who did not respond directly on a standard answer document (used Braille, large print, or certain accommodations)  Student responses must be transferred to a standard answer document  See “Transferring Student Responses” in TAD pgs. 44 & 45 for detailed procedures

71. 71 Return of Answer Documents  Before packaging answer documents for return, it is critical that you ensure:  All answer documents are accounted for  No answer document is stuck inside a test booklet  Labels are affixed correctly – no writing on labels  If no label provided, then student demographics are bubbled in  Any accommodations that we/re used are bubbled in

72. 72  Separate the answer documents by test content and cohort – use colored paper in between each stack  Writing and Reading separated by cohort  Math separated by cohort – special instructions on next slide -  Science separated by either 2013 or 2012 cohort  Stanford 10 kept separated  All unused answer documents kept separated but included with rest of answer documents Return of Answer Documents

73. 73 HS Math for Graduating Students  Steps for ensuring Rapid Response Reports for graduating students  Verify that form letter (G or S) is correctly marked on all HS Mathematics answer documents  Create separate groups for graduating students (tested on Forms G or S) and for all other students (tested on Forms A, B, C, D, or T) Critical Information

74. 74 Return of Nonscorable Materials  Test Booklets, unused labels, teacher manuals, etc. are considered nonscorable  All test materials must be returned  Organize the nonscorable test materials by test content and type  What you return needs to match what you received

75. 75 Score Reports  Due dates for reports  Writing and Reading  April 22  Math Rapid Response for graduating seniors only  May 14  Rest of Math & Science  May 21  Principals will be notified by email when scores arrive  Upon arrival confirm reports were received for all students who tested  Closing dates for corrections: 5/28 W/R, 7/30 Math & Stan 10  Private school and home schooled students need to be notified when score reports are available

76. 76 Score Reports Student Report (2 copies) only one content area per report 1 copy for student’s permanent record 1 copy to be sent home

77. 77 Score Reports Confidential Roster Report with Summary (1 copy) School level only

78. 78 Score Reports Summary Concept Report (1 copy) School level only

79. 79 Score Reports English/Spanish AIMS Parent Guide 1 copy per student Available electronically on Test Coordinator Web page

80. 80 Score Reports  Revised Guide to Test Interpretation  More information about AIMS testing  More information about information included in test reports  More information on how to interpret results  More information on how to use results

81. 81 Need to Remember  Must adhere to ALL test dates  Teachers can not choose to carry over uncompleted sessions to other days – regardless of reason  Have a system to determine how many students were tested and make sure number of answer documents aligns with the number tested  Invalidations may only be determined by district test coordinator

82. 82  Make note of dates for return of materials…must adhere to these dates  Be sure to check email for any periodic updates  Testing protocol includes following the direction and guidelines set forth by the test coordinator  If it is written in the test directions there is no excuse for “I didn’t know that” or “No one told me that”

83. 83 Wow…we did it! This PowerPoint is available on TUSDStats http://tusdstats.tusd.k12.az.us/planning/resources/resources.asp