Microsoft PowerPoint Illustrated Unit A: Creating A Presentation in PowerPoint 2010

Define presentation softwareDefine presentation software Plan an effective presentationPlan an effective presentation Examine the PowerPoint windowExamine the PowerPoint window Enter slide textEnter slide text Add a new slideAdd a new slide 2Microsoft Office Illustrated Objectives

Apply a design themeApply a design theme Compare presentation viewsCompare presentation views Print a PowerPoint presentationPrint a PowerPoint presentation 3 Objectives Microsoft Office Illustrated

Defining Presentation Software Presentation software is a computer program used to organize and present informationPresentation software is a computer program used to organize and present information Presentation software allows you to communicate your ideas effectivelyPresentation software allows you to communicate your ideas effectively You can use PowerPoint to present information in on-screen presentations, notes, audience handouts, slide show broadcasts, and outline pagesYou can use PowerPoint to present information in on-screen presentations, notes, audience handouts, slide show broadcasts, and outline pages 4 Microsoft Office Illustrated

Defining Presentation Software 5 Microsoft Office Illustrated Slide handouts

Defining Presentation Software With PowerPoint you canWith PowerPoint you can Enter and edit text easilyEnter and edit text easily Change the appearance of informationChange the appearance of information Organize and arrange informationOrganize and arrange information Incorporate information from other sourcesIncorporate information from other sources Present information in a variety of waysPresent information in a variety of ways Collaborate on a presentation with othersCollaborate on a presentation with others 6 Microsoft Office Illustrated

Planning an Effective Presentation Using PowerPoint themes, you can use a design and enter your text immediatelyUsing PowerPoint themes, you can use a design and enter your text immediately You can go back and tailor your presentation based on the needs of the audienceYou can go back and tailor your presentation based on the needs of the audience Planning is a critical part of creating a presentation Planning is a critical part of creating a presentation 7 Microsoft Office Illustrated

Planning an Effective Presentation Planning includes:Planning includes: Determining and outlining your messageDetermining and outlining your message Identifying the audience and the delivery locationIdentifying the audience and the delivery location Determining the type of outputDetermining the type of output Determining the designDetermining the design Deciding on additional materials neededDeciding on additional materials needed 8 Microsoft Office Illustrated

Planning an Effective Presentation 9 Microsoft Office Illustrated Storyboard of a presentation

Planning an Effective Presentation When planning a presentation, keep in mind copyright lawsWhen planning a presentation, keep in mind copyright laws Intellectual property is any idea or creation of the human mindIntellectual property is any idea or creation of the human mind Copyright law is a type of intellectual property law that protects works of authorshipCopyright law is a type of intellectual property law that protects works of authorship 10Microsoft Office Illustrated

Planning an Effective Presentation Fair use permits the public to use copyrighted material for certain purposes without obtaining prior consent from the ownerFair use permits the public to use copyrighted material for certain purposes without obtaining prior consent from the owner Unauthorized use of protected work is known as copyright infringement, and can lead to legal actionUnauthorized use of protected work is known as copyright infringement, and can lead to legal action 11Microsoft Office Illustrated

Examining the PowerPoint Window PowerPoint opens in Normal view (the default view)PowerPoint opens in Normal view (the default view) Normal view is the primary view for writing, editing and designing your presentationNormal view is the primary view for writing, editing and designing your presentation You move around in each pane using the scroll barsYou move around in each pane using the scroll bars 12Microsoft Office Illustrated

PowerPoint Window in Normal View 13Microsoft Office Illustrated

Normal View The Ribbon organizes PowerPoint’s primary commandsThe Ribbon organizes PowerPoint’s primary commands Each set of primary commands is identified by a tabEach set of primary commands is identified by a tab Commands are further arranged into groups based on their functionCommands are further arranged into groups based on their function The Outline tab displays the text of your presentation in the form of an outlineThe Outline tab displays the text of your presentation in the form of an outline 14Microsoft Office Illustrated

Normal View The Slides tab displays the slides of your presentation as small images, called thumbnailsThe Slides tab displays the slides of your presentation as small images, called thumbnails The Quick Access toolbar provides immediate access to common commands, such as Save and UndoThe Quick Access toolbar provides immediate access to common commands, such as Save and Undo The status bar shows messages about what you are doing and seeing in PowerPointThe status bar shows messages about what you are doing and seeing in PowerPoint 15Microsoft Office Illustrated

Entering Slide Text PowerPoint opens in Normal viewPowerPoint opens in Normal view The title slide has two text placeholders:The title slide has two text placeholders: the title placeholderthe title placeholder the subtitle text placeholderthe subtitle text placeholder A placeholder with text is a text object. An object is any item on a slide that can be modified.A placeholder with text is a text object. An object is any item on a slide that can be modified. 16Microsoft Office Illustrated

Entering Slide Text When you click inside a placeholder, the insertion point appearsWhen you click inside a placeholder, the insertion point appears A selection box with a dashed line border and sizing handles appears around the placeholder, indicating that it is selected and ready to accept textA selection box with a dashed line border and sizing handles appears around the placeholder, indicating that it is selected and ready to accept text 17Microsoft Office Illustrated

Adding a New Slide It is easy to add a new slide to your presentationIt is easy to add a new slide to your presentation You can choose among nine slide layoutsYou can choose among nine slide layouts A slide layout contains text and object placeholders that are arranged in a specific way on the slideA slide layout contains text and object placeholders that are arranged in a specific way on the slide 18Microsoft Office Illustrated

Adding a New Slide You can modify an existing slide layout or create a brand new, custom slide layoutYou can modify an existing slide layout or create a brand new, custom slide layout When you click the New Slide button on the Ribbon, a Title and Content placeholder slide appearsWhen you click the New Slide button on the Ribbon, a Title and Content placeholder slide appears 19Microsoft Office Illustrated

Adding a New Slide A content placeholder can be used to insert text or objects such as clip art, tables, or chartsA content placeholder can be used to insert text or objects such as clip art, tables, or charts To change a slide layout, click the Layout button in the Slides groupTo change a slide layout, click the Layout button in the Slides group 20Microsoft Office Illustrated

Adding a New Slide 21Microsoft Office Illustrated

Adding a New Slide To enter bulleted text, type the first phrase, then press [Enter]To enter bulleted text, type the first phrase, then press [Enter] Press [Tab] to create a second-level bulletPress [Tab] to create a second-level bullet 22Microsoft Office Illustrated

Apply a Design Theme A design theme includes a set of 12 coordinated colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effectsA design theme includes a set of 12 coordinated colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effects Design themes give your presentation a cohesive lookDesign themes give your presentation a cohesive look 23Microsoft Office Illustrated

Apply a Design Theme Design themes are found on the Design tab on the RibbonDesign themes are found on the Design tab on the Ribbon Point to a design theme on the Ribbon for a Live Preview of how your changes will affect the slidesPoint to a design theme on the Ribbon for a Live Preview of how your changes will affect the slides You can also create a custom themeYou can also create a custom theme 24Microsoft Office Illustrated

Apply a Design Theme 25Microsoft Office Illustrated Slide showing a different theme

Comparing Presentation Views PowerPoint has five primary viewsPowerPoint has five primary views Normal viewNormal view Slide Sorter viewSlide Sorter view Notes Page viewNotes Page view Slide Show viewSlide Show view Reading viewReading view 26Microsoft Office Illustrated

Comparing Presentation Views Normal view: Edit slide contentNormal view: Edit slide content Slide Sorter view: Rearrange and add slide effectsSlide Sorter view: Rearrange and add slide effects Notes Page view: Type notes to selfNotes Page view: Type notes to self Slide show view: Present slidesSlide show view: Present slides Reading view: View presentation on a computer screenReading view: View presentation on a computer screen 27Microsoft Office Illustrated

Comparing Presentation Views You can change views using the View Shortcuts on the Status barYou can change views using the View Shortcuts on the Status bar You can also use the View tab on the RibbonYou can also use the View tab on the Ribbon 28Microsoft Office Illustrated

Comparing Presentation Views 29Microsoft Office Illustrated Normal view with Outline tab displayed

Printing a PowerPoint Presentation You print your presentation when you want to review your work or when you have completed it and want a hard copy.You print your presentation when you want to review your work or when you have completed it and want a hard copy. You can also preview your presentation to see exactly how each slide looks before you print the presentationYou can also preview your presentation to see exactly how each slide looks before you print the presentation 30Microsoft Office Illustrated

Printing a PowerPoint Presentation Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline viewUsing the Print dialog box, you can choose to print slides, handouts, notes or the Outline view Handouts can be printed with up to 9 slides per pageHandouts can be printed with up to 9 slides per page You can print in Color, Grayscale or Pure Black and White, depending on your printerYou can print in Color, Grayscale or Pure Black and White, depending on your printer 31Microsoft Office Illustrated

Printing a PowerPoint Presentation 32Microsoft Office Illustrated Print Window

In this chapter you learned how to: Define presentation softwareDefine presentation software Plan an effective presentationPlan an effective presentation Examine the PowerPoint windowExamine the PowerPoint window Enter slide textEnter slide text Add a new slideAdd a new slide 33Microsoft Office Illustrated Summary

In this chapter you learned how to: Apply a design themeApply a design theme Compare presentation viewsCompare presentation views Print a PowerPoint presentationPrint a PowerPoint presentation 34 Summary (continued) Microsoft Office Illustrated