Out of State EPPs: Supporting Candidates Enrolled in Field Experiences/Clinical Practice in Georgia December 2, 2015

Agenda Common Understandings GaPSC’s Process for OOS EPPs with Candidates Enrolled in Field Experiences in GA schools TPMS Pre-Service Certificates/Express Lane Questions and Contact Information

Common Understandings All candidates doing field experience once enrolled must be entered in TPMS. All OOS candidates doing field experience must have a MyPSC account. All OOS candidates doing field experience once enrolled must have a Pre-Service Certificate. All pre-service certificates must be applied for by the EPP on behalf of their candidates using ExpressLane.

Common Understandings OOS candidates doing field experience in Georgia must complete, but do not have to pass, the GACE content assessment, edTPA, and Ga Educator Ethics Assessment – Program Exit (360) prior to program completion. OOS candidates doing field experience in Georgia who want Georgia certification must pass all three assessments For all assessments, candidates will select Reason for Testing #4 in MyPSC.

Common Understandings EPP enters completion date in TPMS. Once a candidate is shown as completed in TPMS (record of program completion), the application for certification may be submitted.

Process for OOS EPPs EPP requests and submits an OOS Program Spreadsheet to Once received and analyzed by GaPSC, the OOS point(s) of contact will receive login credentials to EPP loads candidate information into TPMS EPP cannot request Pre-Service Certificate until prerequisites are met

Process for OOS EPPs EPPs’ account on gives access to TPMS and ExpressLane.

Process Candidate creates a MyPSC account at mypsc.gapsc.org mypsc.gapsc.org Candidate selects Reason For Testing #4 in their MyPSC account to complete the Educator Ethics Assessment – Program Entry (350) Candidate completes an application for Pre- Service Certificate and a VLP (Verification of Lawful Presence)

Process EPP requests Pre-Service Certificate through ExpressLane (within 90 days of the application being signed) and includes the signed and notarized VLP and a copy of an acceptable identification Once Pre-Service Certificate is issued (status indicator is in TPMS), EPP enters into TPMS clinical practice dates and certification ID # of cooperating teacher(s)

Process Candidate must attempt content GACE, edTPA, and Georgia Educator Ethics Assessment – Program Exit (360) prior to program completion, using Reason for Testing #4 in his/her MyPSC account EPP enters completion date in TPMS

INITIAL TPMS RECORD Phase 1

TPMS is on

TPMS Home Page

Adding Your First Student Record

BATCH FILE PROCESSING Phase 1

Adding New Records in Batch

TPMS File Submission Codes

TPMS Template: Required Elements Required Information Personal InformationProgram Information Student IDProgram ID First NameProgram Start Date Last NameSite Code AddressProgram Delivery Modality Date of BirthEntry GPA GenderDegree Code Race & EthnicityField Code(s) and/or Endorsement Code(s)

Adding New Records in Batch

Uploaded Files Reports

Viewing Error Logs

Pre-Service Certificates/ExpressLane

Requesting a Pre-Service Certificate EPPs request Pre-Service Certificate through ExpressLane, within 90 days of the application being signed; signed and notarized VLP, and a copy of an acceptable identification. An indicator in TPMS will show if the Pre-service certificate has been issued.

ExpressLane is on

Using ExpressLane Click the ExpressLane button on the home page of If you do not have an ExpressLane button, contact

Request a Pre-Service Transaction Pre-requisites – these things must be done before you can request a Pre-Service Transaction on ExpressLane Your programs have been set up in the GaPSC system. You have entered your candidate(s) in TPMS. Your candidate(s) have claimed enrollment through mypsc.gapsc.org and have requested eligibility to take the Ethics Entry assessment. Your candidate(s) have completed the Ethics Entry assessment, and you have allowed 4-5 days for GaPSC to receive the data. You have all completed paperwork in-hand (and preferably scanned into a black and white PDF or multipage TIFF file).

What Paperwork is Needed? The Pre-Service Application, completed and signed by the applicant. A notarized Verification of Lawful Presence, complete and signed by the applicant, and a copy of an acceptable identification. You can obtain these from a link at the bottom of the home page.

Pre-Service Application and VLP Form

Using ExpressLane

ExpressLane Home Screen

Starting an ExpressLane Transaction Enter a candidate’s SSN or CertID and click the Search button – You can find the CertID in TPMS after your candidate claims enrollment Update the candidate’s information on the next page.

Update Information

Enter VLP Information Reading from the VLP form provided by your candidate, enter information. Click Save Affidavit when done. Click Choose Transactions to proceed.

VLP Information

Select a Transaction If the ExpressLane screen does not offer you the “Pre-Service Certificate” transaction… STOP One of the pre-requisites is missing. Click the “Quit” button.

Stop or Go?

ExpressLane - Finishing After you select the “Pre-Service Certificate” transaction and click the Next button, follow the directions on screen. You can upload a scanned PDF or multipage TIF image of the documentation or you can fax it to us. Directions are given to at the end of each ExpressLane transaction.

ExpressLane – Follow the Progress You will see a list of your ExpressLane transactions at the bottom of the ExpressLane home page. You can follow the status of a transaction from there.

Pre-Service Transactions – What to Expect Pre-Service transactions are quickly vetted for complete documentation – The case may be put “on hold” if something is missing – Your candidate will receive notification by correspondence posted to their MyPSC account if anything is missing The GCIC background check can take several days to complete If your applicant self-reported potential problems on the application, or a GCIC background check reveals issues of interest, an Ethics staff person will contact your candidate. A significant amount of time may be required, depending on the candidate’s responsiveness and the severity of the issue.

Pre-Service Certificates TPMS shows you that a Pre-Service Certificate has been issued. You can see that a Pre-Service Certificate has been issued for a candidate “Quick Lookup” viewer available near the top of the home page. School districts can use this same tool for the same purpose! Your candidate can see that a Pre-Service Certificate has been issued in their Credentials viewer on MyPSC.

CLINICAL PRACTICE Phase 2

Verify Pre-Service Certification

Cooperating Teacher Information

SEARCHING TPMS RECORDS Phase 2

Search All Candidates

Search For Student

Search For Multiple Students

Search By Program

Search By Candidate Status

Search Results Table

Additional Records

Download Search Results

Save As, Edit, Save & Upload

PROGRAM COMPLETION Phase 3

Verify Testing and Provide Program Completion Date

Finding Past Completer Records

Upcoming Events

CONTACT INFORMATION Getting Help

If you need assistance, please use the following contacts: Certification questions: (do not give to candidates); candidates can contact Program Approval questions (Ed Leadership): TPMS questions: (do not give to GACE questions (content assessment or Ethics assessment): Website: edTPA questions: Website for more about edTPA: Website for edTPA registration or technical assistance: If you wish us to add additional personnel to our distribution list of out-of- state program providers, please All other questions: Help for Providers

MEETING YOUR NEEDS

THANK YOU!