Introduction to WebTrips Software School District of Haverford Township Transportation Department

WebTrips Software will be used for Field Trip requests. This presentation will show how to use the software. We are only using Web trips to request Field Trips. WebTrips

How the software works Request is made for a field trip Software notifies the School Principal of the Request Once the School Principal has Approved the trip The trip request will automatically be forwarded to Dr. Rotoli’s Office for approval Final approval will be made by the Transportation Department Requestor can check on the Trip at anytime

Each School has a user name and a password. Ask the School Secretary for your school’s log in name and password. Enter Username and Password Select Enter a New Trip

Customer: Is always your school Requestor address: Complete using District Address Contact:: Person making the trip Request

Before you enter your trip request Click on the View Calendar button

The Calendar will indicate days that are closed or filled for Field Trips The 2005/2006 Calendar is entered for this year

Click on the drop down box to pick your Destination

Click on the desired field trip location Fund: Click on Fund

Under Selected: Click on your School Name Page down to the end of the page click on Return when finished

The boxes that are highlighted in Yellow must be filled. Use the drop down boxes to complete. Make sure that you have correctly clicked on AM or PM

Trip Comments / Teacher Coverage Number of Busses: Use this box to inform the Principal if you need Class Coverage Reason for the trip must be completed by all teachers Do not use – Directions in the system will be displayed

Trip Category: Select FIELD TRIP Grade:Grade of the students being transported Once all of the information has been entered select the SAVE button Always Print a copy for your records

Every field trip request will have a Trip Request number. The Trip Request Number will be on your printed copy. At anytime during the process you can log into the system and check on your request by using the Trip Request Number. Click on Trip Request Inquiry and enter the request number. This will allow you to see what the current status of your field trip request. The Principal approves the trip = Status Approvial1 Asst. Superintendent approves trip = Pending Trip Request Inquiry

WebTrips any questions that you have and I will answer them as quickly as possible. Thank you George Ramplin Supervisor of Transportation This product must be used now for your field trip requests To log onto the system :Open your internet Address bar type in Add to Favorites