Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Microsoft ® Office 2007 PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2007 Excel, Chapter 1 Create Workbooks with Excel 2007

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Microsoft ® Office 2007 Introduction In Skills 1–10, you will: –Create a workbook to analyze data –Perform calculations on numerical data –Analyze data to make informed decisions –Create a visual representation of the data in the form of a chart

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Microsoft ® Office 2007 Introduction Enter data Analyze data Insert a chart Perform calculations

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Microsoft ® Office 2007 Skill 1: Create and Save a New Workbook Row titlesTitlesColumn headings Handwritten planning sheet

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Microsoft ® Office 2007 Skill 1: Create and Save a New Workbook Active cell The cell ready to accept data. View buttonsWorksheet Each page is a worksheet and is often referred to as a spreadsheet. Workbook A collection of worksheets.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Microsoft ® Office 2007 Skill 1: Create and Save a New Workbook Column titles help people understand data. Press the Tab key to move from column to column. Press the Enter key to move down a row. Cell address The column and row number that identify a cell; also called a cell reference.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Microsoft ® Office 2007 Skill 1: Create and Save a New Workbook Text value Identifies a number value; also called a label. Numeric value is right aligned. Workbook name in title bar Formula Bar An area that displays the value contained in the active cell.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Microsoft ® Office 2007 Skill 2: Enter Worksheet Data and Merge and Center Titles Underlying value The data displayed in the Formula Bar. Displayed value Data displayed in a cell. Selecting Highlighting a cell or group of cells so that they can be edited. Name Box An area that displays the address of the selected cells. Truncated Cut off.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Microsoft ® Office 2007 Skill 2: Enter Worksheet Data and Merge and Center Titles Data that is inserted by the person using Excel Active cell displayed after pressing Enter from row above

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Microsoft ® Office 2007 Skill 2: Enter Worksheet Data and Merge and Center Titles The range A1:E1 is selected for editing. Range Two or more cells, either adjacent or nonadjacent, that are selected together; a colon between cell references indicates a range. The selected range is bordered in black. First cell of the range displays in the Name Box.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Microsoft ® Office 2007 Skill 2: Enter Worksheet Data and Merge and Center Titles Active cell Pressing Ctrl + Home makes cell A1 the active cell. Click the Merge & Center button to merge selected cells into one larger cell.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Microsoft ® Office 2007 Skill 3: Adjust Column Widths and Format Cells Column heading The letters at the top of each column. Live Preview Shows the result of formatting before it is applied. Default column width is 8.43 characters. ScreenTip indicates column width. Formatting The process of specifying the appearance of cells. Drag to extend column width

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Microsoft ® Office 2007 Skill 3: Adjust Column Widths and Format Cells Styles group Live Preview shows the result of formatting. Cell style A defined set of formatting characteristics.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Microsoft ® Office 2007 Skill 3: Adjust Column Widths and Format Cells Notice pointer between columns with the double-headed arrow ScreenTip shows new column width. Double-click the double-headed arrow between columns to change the width of multiple columns.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Microsoft ® Office 2007 Skill 3: Adjust Column Widths and Format Cells Click the Cell Styles button to modify cell styles. Cell styles changed Active cell

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Microsoft ® Office 2007 Skill 4: Use the SUM Function Enter and Cancel buttons Formula inserted in the Formula Bar. Formulas begin with the equal (=) sign. Function A prewritten formula. Formula An equation that performs mathematical calculations on number values on cells. SUM A prewritten formula that performs addition on the values in referenced cells, indicated by moving border.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Microsoft ® Office 2007 Skill 4: Use the SUM Function = sign signals the beginning of a formula. Border is moving. Arguments ScreenTip When the SUM function is applied, Excel looks above to find values to total. Range of cells to be added

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Microsoft ® Office 2007 Skill 4: Use the SUM Function SUM button Selected range

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Microsoft ® Office 2007 Skill 4: Use the SUM Function Formula displayed SUM button With the range selected, clicking the SUM button totals all the selected columns. Active cell displays in Name Box. Result of formula displays in cell

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Microsoft ® Office 2007 Skill 5: Copy Formulas and Insert Columns Underlying formula displayedFill handle A small black square in the lower right corner of the active cell, used to quickly copy relative formulas. Pressing Alt + = activates the SUM function. Active cell displays in Name Box.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Microsoft ® Office 2007 Skill 5: Copy Formulas and Insert Columns Underlying formula from row 5 displayed Alternate copy options available Totals calculated by dragging the fill handle down Relative cell references Refers to cells based on their position in relation to the cell that contains the formula. Fill handle

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Microsoft ® Office 2007 Skill 5: Copy Formulas and Insert Columns Column E selectedMini toolbar Shortcut menu used to access Insert command

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Microsoft ® Office 2007 Skill 5: Copy Formulas and Insert Columns Column E inserted and data added When a column is inserted, Excel recalculates the totals. Inserted column Recalculated totals

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Microsoft ® Office 2007 Skill 6: Format, Edit, and Check the Spelling of Data Cell Styles galleryClick the Cell Styles button to display the gallery. Total style

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Microsoft ® Office 2007 Skill 6: Format, Edit, and Check the Spelling of Data Single top and double bottom borders in the Total style Toggle buttons Used to turn options on and off by clicking the button once and then clicking it again.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Microsoft ® Office 2007 Skill 6: Format, Edit, and Check the Spelling of Data Click the Review tab to start spell check. Word not found in the dictionary Spelling dialog box Change button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Microsoft ® Office 2007 Skill 6: Format, Edit, and Check the Spelling of Data Save button Message box Spell check complete

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Microsoft ® Office 2007 Skill 7: Create a Column Chart Range selected for chart Column Chart gallery Click Column button to display Column Chart gallery. Chart group on the Insert tab Chart A graphic representation of data in a worksheet.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Microsoft ® Office 2007 Skill 7: Create a Column Chart Range selected for the chart Column Chart Illustrates comparisons among related numbers. Chart tools added Category labels Labels along the bottom of the chart to identify data categories. LegendChart selected

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Microsoft ® Office 2007 Skill 7: Create a Column Chart Value axis A numerical scale based on the data; also called the Y-axis. Legend Identifies the colors or patterns associated with each data series. Each bar represents a cell value.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Microsoft ® Office 2007 Skill 7: Create a Column Chart Each column is a data marker. Data marker A column that represents a single data point. Each cell is a data point. Data point A value that originates in a cell.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Microsoft ® Office 2007 Skill 8: Format a Column Chart Chart titleDesign tab - contextualChart Layouts group Chart Layout Predefined combination of chart elements to display.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Microsoft ® Office 2007 Skill 8: Format a Column Chart Chart titleDesign tab - contextualChart styles gallery Chart styles Overall visual look of the chart in terms of its graphic effects, colors, and backgrounds. Style 26 used in chart

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Microsoft ® Office 2007 Skill 8: Format a Column Chart Chart style reflects style 26. Design tab no longer displays because the chart is not selected. Chart not selected

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Microsoft ® Office 2007 Skill 8: Format a Column Chart

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Microsoft ® Office 2007 Skill 9: Create a Footer Containing a Graphic Edges of paper Header & Footer button Footer includes file name and graphic.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Microsoft ® Office 2007 Skill 9: Create a Footer Containing a Graphic Margins button Margins tabPage Setup dialog box Select to center horizontally on the page. Preview area

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Microsoft ® Office 2007 Skill 9: Create a Footer Containing a Graphic Dotted line indicates edge of print area. Only one sheet remains. Sheets 2 and 3 have been deleted. Deleting sheets saves storage space because the file is smaller. Normal view Maximizes the number of cells that are visible.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Microsoft ® Office 2007 Skill 9: Create a Footer Containing a Graphic What to Print Active Sheet selected Print dialog box Number of copies

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Microsoft ® Office 2007 Skill 10: Display and Print Formulas and Scale a Worksheet for Printing Show Formulas buttonFormulas tab Display formulas by pressing Ctrl + ~ Formulas displayed

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Microsoft ® Office 2007 Skill 10: Display and Print Formulas and Scale a Worksheet for Printing Fit to option Page Setup dialog boxPage Layout tab Print Preview button Scaling adjusts the size of the printed work to fit on a page.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Microsoft ® Office 2007 Skill 10: Display and Print Formulas and Scale a Worksheet for Printing Preview of the printed worksheet Close Print Preview buttonPrint button Print Preview It is always a good idea to preview your work to make sure that it looks correct on the page.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Microsoft ® Office 2007 Skill 10: Display and Print Formulas and Scale a Worksheet for Printing The No button cancels any changes that you made.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Microsoft ® Office 2007 Skills for Success In Chapter 1, you practiced the following skills: –Create a workbook to analyze data –Perform calculations on numerical data –Analyze data to make informed decisions –Create a visual representation of the data in the form of a chart

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Microsoft ® Office 2007 More Skills for Success You will now practice the following additional skills: –Cr eate a new workbook by using a template –Change a chart type –Change the Office theme in an Excel workbook –Manage document properties in an Excel workbook

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Microsoft ® Office 2007 More Skills 11: Create a New Workbook by Using a Template Home Contents Inventory template Active cell

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Microsoft ® Office 2007 More Skills 11: Create a New Workbook by Using a Template Item list entered by the user First item goes here Personal information entered Save button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Microsoft ® Office 2007 More Skills 11: Create a New Workbook by Using a Template Insert file name here. Path to default Templates folder on a computer running Windows Vista Save As dialog box Templates are automatically saved in the Templates folder.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Microsoft ® Office 2007 More Skills 11: Create a New Workbook by Using a Template Template that was saved New dialog box The saved template is available in the My Templates box.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 50 Skills for Success with Microsoft ® Office 2007 More Skills 12: Change a Chart Type Column chartChart Tools Design tab - contextualChart Layouts group Select layout 1 Chart styles Overall visual look of the chart in terms of its graphic effects, colors, and backgrounds. Change Chart Type button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 51 Skills for Success with Microsoft ® Office 2007 More Skills 12: Change a Chart Type Style 27 chart style used Chart type changed to Clustered Bar Chart title

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 52 Skills for Success with Microsoft ® Office 2007 More Skills 13: Change the Office Theme in an Excel Workbook Worksheet and chart with a new theme Use the Page Layout tab to change themes.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 53 Skills for Success with Microsoft ® Office 2007 More Skills 14: Manage Document Properties in an Excel Workbook File path Add information in these areas. Document Information Panel Used to add properties or property information and view or update existing document properties.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 54 Skills for Success with Microsoft ® Office 2007 More Skills 14: Manage Document Properties in an Excel Workbook Completed Document Properties

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 55 Skills for Success with Microsoft ® Office 2007 Congratulations You have now completed all Skills for Excel, Chapter 1

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 56 Skills for Success with Microsoft ® Office 2007 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2009 Pearson Education, Inc. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall