1. Using a Spreadsheet
Chapter 5

2. What is a Spreadsheet? Spreadsheet
An application used to store and analyze data
Used for
Payroll
Inventory
Data collection
Personal budgets
Cost calculations
What is a Spreadsheet?

3. What is a Spreadsheet? Worksheet Workbook
An Excel spreadsheet document
Workbook
An Excel file containing worksheets
What is a Spreadsheet?

4. Excel Window Title Bar File Tab Ribbon and Quick Access Toolbar
Displays the file name of the current workbook
File Tab
Click to display commands for opening, saving, and printing a worksheet
Ribbon and Quick Access Toolbar
Select commands and perform actions
Sheet Tab
Displays a worksheet in the workbook
Columns
Lettered A to Z and AA to XFD for a total of 16,348
Rows
Numbered 1 to 1,048,576
Cell
Intersection of a row and a column
Cell Reference
Column letter and Row number that identify a single cell
Active Cell
Displayed with a dark bold border
Name Box
Displays a cell reference of the active cell
Formula Bar
Displays the contents of the active cell
Status Bar
View information about the current document
Excel Window

5. Entering Data into a Worksheet
3 step planning process
What is the purpose?
What information is needed?
How should the worksheet be organized?
Worksheet data is either a
Label
Text and cannot be used in calculations and left aligned
Value
Numeric and can be used in calculations and right aligned
Date/time
Entries may be used in some calculations and right aligned
Entering Data into a Worksheet

6. Editing Cell Contents Select the cell
Contents of active cell are displayed in formula bar
Make changes and corrections in the formula bar or double-click cell contents and use arrow keys
Editing Cell Contents

7. Complete Part 1 of 5
Practice: Grades

8. Formatting is applied to cells to make it easier to read
Alignment
Wrap text
Borders
Shading
Merge and Center
Fonts & Styles
Formatting Cells

9. Selecting Cells Adjacent Range Selecting Cells
Cells next to each other
Range
Selection of two or more cells
Selecting Cells
Click first cell in range and then drag across remaining cells
Selecting Cells

10. Applying Themes and Cell Styles
Predefined set of colors, fonts, and effects used to format a worksheet
Used to maintain a consistent and professional look in multiple worksheets
Cell Styles
Apply several formats in one step and ensure consistent cell formatting
Home ⇒ Cell Styles
Applying Themes and Cell Styles

11. Previewing and Printing a Worksheet
Page layout view
Worksheet is displayed as pages
View ⇒ Page Layout
Previewing and Printing a Worksheet

12. Automatically printed at the top and bottom of each page
Insert ⇒ Header & Footer
Headers and Footers

13. Complete Grades Part 2 of 5
Practice: Grades

14. Using Formulas to Perform Calculations
Mathematical statements used to calculate values
Begin with = sign
Mathematical operators
Exponents ^
Division /
Subtraction –
Multiplication *
Addition +
Order of operations
PEMDAS
Using Formulas to Perform Calculations

15. Display Formulas
CTRL + `
Formulas ⇒ Show Formulas
Displaying Formulas

16. Complete Examples
Practice: Examples

17. Using Cell References in Formulas
Pointing
Type a formula up to where a cell reference should appear and then click a cell, which places its reference in the formula
Best method for entering cell references into a formula because typing errors are avoided
Using Cell References in Formulas

18. Cut, Copy, and Paste Moving Data Duplicating Data Fill Handle
Selected cell contents are “cut” from the worksheet and then “pasted” into other cells
Duplicating Data
Selected cell contents are “copied” and the copy is “pasted” into other cells
Use the cut or copy buttons on the Home tab
Select the source which is the cell or range to be duplicated or moved
Click Cut or Copy on the Home tab
Select the destination cell where the info is to be pasted
Click Paste on the Home tab
Fill Handle
Solid square in the lower-right corner of a selected cell or range
Drag the fill handle to copy the contents of the selected cell or range to adjacent cells
Cut, Copy, and Paste

19. Complete Grades Part 3 of 5
Practice: Grades

20. Copying and Pasting Data between Word and Excel
To copy from Excel to Word
Home ⇒ Copy
Display Word document and place insertion point where data is to appear
Home ⇒ Paste
Data copied from Excel is pasted as a table into a Word document
Copying and Pasting Data between Word and Excel

21. Copying and Pasting Data between Word and Excel
Information organized in a table or aligned with tabs and tab stops in a Word document can be copied to a worksheet
In Word click Home ⇒ Copy
Display the Excel worksheet and select the upper-left cell of the range where data is to be placed
Home ⇒ Paste
Copying and Pasting Data between Word and Excel

22. Complete Dept Memo
Practice: Dept Memo

23. Conditional Formatting
Formatting that is applied to a cell when a specified condition is met
Makes worksheet data easier to evaluate
Home ⇒ Conditional Formatting ⇒ Highlight Cells Rules
Conditional Formatting

24. Complete Grades Part 4 of 5
Practice: Grades

25. A graphic, such as a business logo, can be added to a worksheet to give it a professional appearance
Insert ⇒ Picture
Clip Art
Files of general purpose graphics created by an artist using illustration software
Insert ⇒ Clip Art
Adding Graphics

26. Hyperlinks in a Worksheet
Web and addresses are automatically formatted as hyperlinks
Insert ⇒ Hyperlink
Hyperlinks in a Worksheet

27. Practice: Gadgets Invoice
Complete Gadgets Invoice Part 1 of 2
Practice: Gadgets Invoice

28. Protecting Worksheets from Changes
To protect the contents of the active sheet
Review ⇒ Protect Sheet
Protecting Worksheets from Changes

29. Complete Grades part 5 of 5
Practice: Grades

30. is a fast and efficient message delivery system that can include Excel workbooks attached to the message
File → Save & Send → Send Using
Backstage View options for sending a worksheet as an attachment will be displayed
Select PDF to attach a PDF copy of the workbook to an e- mail message
ing A Workbook

31. Reviewing A Worksheet Tools for proofing a worksheet on the Review tab
Spelling
Thesaurus
New Comment
Track Changes
Reviewing A Worksheet

32. Practice: Gadgets Sales
Complete Gadgets Sales
Practice: Gadgets Sales

33. Creating an HTML File HTML Hypertext markup language
Excel not needed to view; only web browser
File ⇒ Save As ⇒ Web Page
Creating an HTML File

34. Templates Template To create a template
Master worksheet that includes the basic elements for a particular type of worksheet
To create a template
Enter data in a new worksheet and apply formatting
File ⇒ Save As ⇒ Excel Template
Templates

35. Practice: Gadgets Invoice
Complete Gadgets Invoice Part 2 of 2
Practice: Gadgets Invoice