1. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Office 2010 Vol. 1, 2e PowerPoint Lecture to Accompany Skills for Success with Microsoft Office 2010 Vol. 1, 2e Excel Chapter 1 Create Workbooks with Excel 2010

2. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Office 2010 Vol. 1, 2e Introduction In Skills 1–10, you will: –Create and Save New Workbooks –Enter Worksheet Data and Merge and Center Titles –Construct Formulas –Adjust Column Widths and Apply Cell Styles –Copy Formulas and Functions Using the Fill Handle –Format, Edit, and Check the Spelling of Data –Create Footers and Change Page Settings –Prepare Worksheets for Printing

3. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Office 2010 Vol. 1, 2e Introduction At the conclusion of this chapter you’ll be able to create documents like this.

4. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create and Save New Workbooks Workbook A file used to organize information Worksheet or Spreadsheet The primary document used by Excel to store information. It forms a grid of rows and columns. Each intersection is a cell. Column Headings Row Headings Active Cell The cell outlined in black in which data is entered when you begin typing Cell Address or Reference Column letter and row number for cell address. Active cell is A1 Zoom level (yours may be 100%)

5. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create and Save New Workbooks Worksheet title and subtitle Active cell is A3

6. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create and Save New Workbooks Column titles Text values align at left edge of cell Number values align at right edge of cell Number values Numbers (51) Value Data in a cell Text values Alpha characters (North)

7. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create and Save New Workbooks Common Ways to Move or Scroll Through a Worksheet PressDescription Enter KeyMove down one row. Tab KeyMove one column to the right. Shift + TabMove one column to the left. The 4 navigation arrow keys. Move one cell in the direction of the arrow. Control + Home KeyMove to cell A1. Control + End KeyMove to the lowest row and column farthest to the right that contains data.

8. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Enter Worksheet Data and Merge and Center Titles Truncated When text is too long to fit in a cell and the cell to the right of it contains data, the text will be cut off Data entered Cell A9 active

9. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Enter Worksheet Data and Merge and Center Titles Formula Bar A bar below the ribbon that displays the value contained in the active cell and is used to enter or edit values or formulas Displayed Value Data displayed in a cell Click Undo to remove the text in B1 Underlying Value Data displayed in the formula bar

10. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Enter Worksheet Data and Merge and Center Titles Name Box An area by the formula bar that displays the active cell reference Cell reference for first cell selected in a range Selected range of cells A1:G1 Range Two or more cells that are next to each other

11. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Enter Worksheet Data and Merge and Center Titles Merge & Center button Cells merged and text centered

12. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Office 2010 Vol. 1, 2e Symbols Used in Excel for Arithmetic Operators Operator SymbolOperation + (plus sign)Addition - (minus sign)Subtraction (also negation) * (asterisk)Multiplication / (forward slash)Division % (percent sign)Percentage ^ (caret)Exponentiation Skill 3: Construct Addition and Subtraction Formulas Formula An equation that performs mathematical calculations on number values in worksheet Arithmetic operators A symbol that specifies a mathematical operation such as addition or subtraction

13. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Construct Addition and Subtraction Formulas Displayed values in D4 and D5 Moving border around B6 indicating it is part of active formula in cell Formula AutoComplete When a formula is entered the function that match the first letter you type displays Beginning of formula in cell C6

14. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Construct Addition and Subtraction Formulas Cancel button Enter button Subtraction formula in E4

15. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Construct Addition and Subtraction Formulas Data entered Displayed value after entering subtraction formula

16. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Construct Multiplication and Division Formulas Underlying Formula Formula that appears in the formula bar Displayed value in G4

17. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Construct Multiplication and Division Formulas Data entered in cell A11 and merged with B11, text truncated Formulas entered in G4:G7

18. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Construct Multiplication and Division Formulas Data copied from A4:A7 and pasted into cell A12 Number of adult bikes rented from the North divided by Total bikes rented from the North Displayed value in B12

19. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Construct Multiplication and Division Formulas Displayed values in B12:B15 Formulas calculating the Percent of Adult Bikes rented for each location

20. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Adjust Column Widths and Apply Cell Styles Column Heading The letter that displays at the top of a column Screen tip Column resized by dragging the pointer to the right Row Heading The number that displays at the left of a row

21. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Adjust Column Widths and Apply Cell Styles Columns B through G resized by dragging pointer to the right Screen tip

22. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Adjust Column Widths and Apply Cell Styles Row 1 height adjusted Accent 6 style and font size 16 applied Cell Style A prebuilt set of formatting characteristics such as font, font size, font color, cell borders and cell shading

23. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Adjust Column Widths and Apply Cell Styles Italic applied to cells A3:G3 and cells A4:A8 40% - Accent 6 cell style applied to A2

24. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Use the SUM Function Function A prewritten Excel formula that takes a value or values, performs an operation and returns a value of values SUM Function An Excel function that adds all the numbers in a range of cells Range of cells to be summed surrounded by moving border SUM function with range in parentheses ScreenTip provides additional information about the function Sum button

25. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Use the SUM Function Results of Sum function displays in cells

26. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Use the SUM Function Underlying Sum function Displayed value is 6298

27. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Use the SUM Function B6 and C6 numeric values changed Total values recalculated Percent values recalculated

28. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Copy Formulas and Functions Using the Fill Handle Fill Handle Small black square in the lower right corner of selection

29. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Copy Formulas and Functions Using the Fill Handle Relative Cell Reference Excel copies a formula but adjusts the cell reference relative to the row number. Refers to cells based on their position in relation to the cell that contains the formula B5 changed to B7 and C5 changed to C7

30. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Copy Formulas and Functions Using the Fill Handle Insert button arrow Function range adjusted to include new row New blank row 6

31. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Copy Formulas and Functions Using the Fill Handle Values in D5:G5 copied to D6:G6 Auto Fill Options button Number value changes to 8

32. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Format, Edit, and Check the Spelling of Data Central entered in new row Formula copied to B15

33. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Format, Edit, and Check the Spelling of Data Subtitle edited Currency [0] style applied Total style applied Percent style applied

34. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Format, Edit, and Check the Spelling of Data Spelling dialog box Word not in Office dictionary Suggested spelling

35. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Format, Edit, and Check the Spelling of Data Message box

36. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Footers and Change Page Settings Page Layout View View used to change page orientation, headers, footers, and margins for printing Header & Footer Tools Design Contextual tab File name button Footer area Edges of paper display in Page Layout view

37. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Footers and Change Page Settings Margins button Page Setup dialog box Horizontally check box selected

38. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Footers and Change Page Settings File name, date, and text display in footer area Preview of printed worksheet Gridlines will print Normal view Maximizes the number of cells visible on the screen

39. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Footers and Change Page Settings Page break – dotted line Sheet 1 renamed Sheet2 and Sheet3 deleted Normal button on status bar

40. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Display and Print Formulas and Scale Worksheets for Printing Show Formulas button Formulas display in cells Page break

41. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Display and Print Formulas and Scale Worksheets for Printing Page 3 of 3

42. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Display and Print Formulas and Scale Worksheets for Printing Page Layout tab Height button arrow Width button arrow

43. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Display and Print Formulas and Scale Worksheets for Printing Preview of printed worksheet Formulas display on single page Landscape orientation applied

44. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Office 2010 Vol. 1, 2e Skills for Success In this chapter you have learned to: –Create and Save New Workbooks –Enter Worksheet Data and Merge and Center Titles –Construct Formulas –Adjust Column Widths and Apply Cell Styles –Copy Formulas and Functions Using the Fill Handle –Format, Edit, and Check the Spelling of Data –Create Footers and Change Page Settings –Prepare Worksheets for Printing

45. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Office 2010 Vol. 1, 2e Congratulations You have now completed all Skills for Excel Chapter 1

46. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Office 2010 Vol. 1, 2e All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2013 Pearson Education, Inc. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall