1. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Office 2010 Vol. 1, 2e PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2010 Vol. 1, 2e Word Chapter 4 Apply Special Text, Paragraph, and Document Formats

2. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Office 2010 Vol. 1, 2e Introduction In Skills 1–10, you will: –Skill 1 – Create Multiple-Column Text –Skill 2 – Insert a Column Break –Skill 3 – Apply and Format Text Effects –Skill 4 – Use and Create Quick Styles –Skill 5 – Add Borders and Shading to Paragraphs and Pages

3. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Office 2010 Vol. 1, 2e Introduction –Skill 6 – Insert and Format Clip Art Graphics –Skill 7 – Insert SmartArt Graphics –Skill 8 – Format SmartArt Graphics –Skill 9 – Create Labels Using Mail Merge –Skill 10 – Preview and Print Mail Merge Documents

4. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Office 2010 Vol. 1, 2e Introduction Using Skills 1-10 will enable you to create documents like these:

5. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create Multiple-Column Text Columns button In a brochure or flyer, using multiple columns make text easier to read. Two or three columns are typically used on a standard 8 ½ x 11 “ page. Text formatted in two columns Section Break indicator

6. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create Multiple-Column Text Section break marks the end of one section and the beginning of another section. Paragraph spacing reduced Font size changed Font changed Section is a portion of a document that can be formatted differently from the rest of the document

7. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create Multiple-Column Text Columns dialog box Columns of equal width Paragraph text justified Line between check box

8. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Create Multiple-Column Text Line between columns

9. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Insert a Column Break Breaks button Column break Forces the text following the break to the top of the next column but does not automatically create a new page Breaks gallery If the document has multiple sections, by default actions from the Page Setup dialog box apply only to the current section.

10. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Insert a Column Break

11. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Insert a Column Break Column break marker

12. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Insert a Column Break Spacing reduced between columns An uneven column break will enable you to insert a graphic or another object.

13. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Apply and Format Text Effects Text Effects button Text Effects gallery Text formatting options Text effects Decorative formats, such as outlines, shadows, text glow, and colors, that make text stand out

14. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Apply and Format Text Effects Font size typed into Font Size box Text Effects applied By typing the font size, you are not restricted to the displayed sizes when you click the Font Size arrow.

15. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Apply and Format Text Effects Outline color changed

16. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Apply and Format Text Effects Shadow and Glow applied to title

17. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Use and Create Quick Styles Heading 1 preview Style A predefined set of formats that can be applied to text, a paragraph, a table cell, or a list. Quick Style A style that can be accessed from a Ribbon gallery of thumbnails

18. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Use and Create Quick Styles Heading 2 style applied to subtitle Live Preview displays the title using the Heading 1 Quick Style. The Quick Style is not applied until you click the Quick Style button

19. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Use and Create Quick Styles Small caps and color applied to subtitle

20. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Use and Create Quick Styles Custom Quick Style displays on Ribbon Style applied to second subtitle

21. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Add Borders and Shading to Paragraphs and Pages Borders button arrow Border added to paragraph To make a paragraph stand out in a document, add a paragraph border.

22. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Add Borders and Shading to Paragraphs and Pages Font color changed and text centered

23. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Add Borders and Shading to Paragraphs and Pages New border style Border preview Border color

24. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Add Borders and Shading to Paragraphs and Pages Page border applied Shading added Border formatted

25. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Insert and Format Clip Art Graphics Clip Art task pane Search for box Search Microsoft Office Online Desired image Clip art A set of images, drawings, photographs, videos, and sound included with Microsoft Office or accessed from Microsoft Office Online. You insert clip art from the Clip Art task pane.

26. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Insert and Format Clip Art Graphics Inserted image The image is placed at the insertion point as an inline image—as if it were a character from the keyboard.

27. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Insert and Format Clip Art Graphics Text wraps around the image

28. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Insert and Format Clip Art Graphics Image moved Line between columns removed

29. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Insert SmartArt Graphics SmartArt button SmartArt graphic A visual representation of information. Preview area Process type Vertical Process layout

30. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Insert SmartArt Graphics Text Pane button Placeholder text SmartArt graphic

31. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Insert SmartArt Graphics Text Pane button Text pane To move to the next [Text] shape, you must click in the shape—you cannot use Tab to move from one shape to the next

32. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Insert SmartArt Graphics Add Shape button New bullet point Added point makes shapes and text smaller

33. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Format SmartArt Graphics Size button Text automatically resized SmartArt graphic resized When you change the height or width of a SmartArt graphic, the shapes and the text will automatically adjust to fit the available space.

34. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Format SmartArt Graphics Text Fill button Color shading and text color changed

35. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Format SmartArt Graphics Shape Effects button Preset 5 effect applied

36. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Format SmartArt Graphics One Page button Tight Reflection, touching effect applied to text

37. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Labels Using Mail Merge New address added to table Mail Merge A Word feature that is used to customize letters or labels by combining a main document with a data source. Main Document Contains the text that remains constant. Data source Contains the information – such as names and addresses – that changes with each letter or label.

38. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Labels Using Mail Merge Start Mail Merge button Label Options dialog box

39. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Labels Using Mail Merge View Gridlines button Label structure displayed in document

40. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Create Labels Using Mail Merge Update Labels button Address Block button Address Block fields inserted in document

41. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Preview and Print Mail Merge Documents Preview Results button Bottom of label is cut off It is good practice to preview your labels before printing them so you can see whether formatting changes are necessary.

42. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Preview and Print Mail Merge Documents Font and Font Size changed for first label only Spacing Before changed for first label only

43. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Preview and Print Mail Merge Documents All labels are reformatted

44. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Preview and Print Mail Merge Documents New file merges main document and data source

45. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Office 2010 Vol. 1, 2e Skills for Success In Chapter 1, you practiced the following skills: –Skill 1 – Creating Multiple-Column Text –Skill 2 – Inserting a Column Break –Skill 3 – Applying and Formatting Text Effects –Skill 4 – Using and Creating Quick Styles –Skill 5 – Adding Borders and Shading to Paragraphs and Pages

46. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Office 2010 Vol. 1, 2e Skills for Success –Skill 6 – Inserting and Formatting Clip Art Graphics –Skill 7 – Inserting SmartArt Graphics –Skill 8 – Formatting SmartArt Graphics –Skill 9 – Creating Labels Using Mail Merge –Skill 10 – Previewing and Printing Mail Merge Documents

47. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Office 2010 Vol. 1, 2e More Skills for Success You may want to practice the following More Skills: –More Skill 11 – Create Resumes from Templates –More Skill 12 – Create Outlines –More Skill 13 – Prepare Documents for Distribution –More Skill 14 – Preview and Save Documents as Web Pages

48. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Office 2010 Vol. 1, 2e Congratulations You have now completed all Skills for Word Chapter 4

49. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Office 2010 Vol. 1, 2e All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2013 Pearson Education, Inc. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall