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Chapter 5 Microsoft Excel Window

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Presentation on theme: "Chapter 5 Microsoft Excel Window"— Presentation transcript:

1 Chapter 5 Microsoft Excel Window
1/16/2019 2:27 PM Chapter 5 Microsoft Excel Window The Excel window displays information about a workbook and includes tools for working with one. © 2013 EMC Publishing, LLC

2 Chapter 5 Entering Data into a Worksheet
1/16/2019 2:27 PM Chapter 5 Entering Data into a Worksheet Labels are left aligned and values and dates/times are right aligned in cells. © 2013 EMC Publishing, LLC

3 Chapter 5 Entering Data into a Worksheet
1/16/2019 2:27 PM Chapter 5 Entering Data into a Worksheet As data is typed, it appears in the active cell and on the formula bar, and Cancel and Enter are activated. © 2013 EMC Publishing, LLC

4 1/16/2019 2:27 PM Chapter 5 Column Width To change the column width, point to the boundary, the bar separating the column letters at the top of the worksheet, and drag the boundary to the right to increase the column width, or drag it to the left to decrease the width. © 2013 EMC Publishing, LLC

5 Chapter 5 Formatting Cells
1/16/2019 2:27 PM Chapter 5 Formatting Cells Formatting is applied to cells to make the data easier to understand. © 2013 EMC Publishing, LLC

6 Chapter 5 Cell Alignment
1/16/2019 2:27 PM Chapter 5 Cell Alignment By default, labels are left aligned and values and dates/times are right aligned. Click Align Left, Center, or Align Right on the HOME tab to change cell alignment. © 2013 EMC Publishing, LLC

7 Chapter 5 Long Column Headings
1/16/2019 2:27 PM Chapter 5 Long Column Headings Long column headings can result in an unnecessarily wide column. This can be avoided by wrapping the text or changing the orientation of the text. © 2013 EMC Publishing, LLC

8 1/16/2019 2:27 PM Chapter 5 Merging Cells In a worksheet, titles cannot be centered horizontally on the page like they can be in a word processing document. However, it is possible to merge a group of adjacent cells and center text within the merged cells. © 2013 EMC Publishing, LLC

9 Chapter 5 Numeric Formats
1/16/2019 2:27 PM Chapter 5 Numeric Formats Cells that store numeric data should be properly formatted to reflect the type of value stored. © 2013 EMC Publishing, LLC

10 Chapter 5 Selecting Cells
1/16/2019 2:27 PM Chapter 5 Selecting Cells A range is a selection of two or more cells. Drag the pointer from one cell to another to select a range. To select all cells in a row or column, click the row number or column letter. Click the Select All button to select the entire worksheet. © 2013 EMC Publishing, LLC

11 1/16/2019 2:27 PM Chapter 5 Cell Styles Each theme has a variety of cell styles associated with it. Cell styles apply several formats in one step and ensure consistent cell formatting. © 2013 EMC Publishing, LLC

12 Chapter 5 Page Layout View
1/16/2019 2:27 PM Chapter 5 Page Layout View When preparing a worksheet for printing, display it in Page Layout view. In this view, a worksheet is displayed as pages. © 2013 EMC Publishing, LLC

13 Chapter 5 Page Layout Options
1/16/2019 2:27 PM Chapter 5 Page Layout Options The Page Layout tab can be used to adjust page formats. © 2013 EMC Publishing, LLC

14 Chapter 5 Headers and Footers
1/16/2019 2:27 PM Chapter 5 Headers and Footers To add header or footer information, click INSERT > Header & Footer. The worksheet is displayed in Page Layout view, the insertion point is placed in the header, and the Design tab is displayed. © 2013 EMC Publishing, LLC

15 Chapter 5 Error Checking
1/16/2019 2:27 PM Chapter 5 Error Checking Excel automatically checks a formula for errors when it is entered into a cell. A cell with an invalid formula displays an error value and a green triangle in the upper-left corner of the cell. Select the cell with the error to display the button . Click this button to display a description of the error and a list of options. © 2013 EMC Publishing, LLC

16 Chapter 5 Displaying Formulas
1/16/2019 2:27 PM Chapter 5 Displaying Formulas To display the formulas stored in cells, press Ctrl+` (grave accent) or click FORMULAS > Show Formulas. © 2013 EMC Publishing, LLC

17 Chapter 5 Using Cell References in Formulas
1/16/2019 2:27 PM Chapter 5 Using Cell References in Formulas Formulas often require values stored in other cells. To use, or refer to, a value in a cell, type its cell reference in the formula. The formula looks in the cell for the value to use in the calculation. © 2013 EMC Publishing, LLC

18 Chapter 5 Cut, Copy, and Paste
1/16/2019 2:27 PM Chapter 5 Cut, Copy, and Paste Use Cut, Copy, and Paste on the HOME tab to move and duplicate data. © 2013 EMC Publishing, LLC

19 1/16/2019 2:27 PM Chapter 5 Fill Handle To copy cell contents to adjacent cells, use the fill handle. © 2013 EMC Publishing, LLC

20 Chapter 5 Copying and Pasting Data between Word and Excel
1/16/2019 2:27 PM Chapter 5 Copying and Pasting Data between Word and Excel Data copied from Excel is pasted as a table into a Word document. © 2013 EMC Publishing, LLC

21 Chapter 5 Conditional Formatting – Below Average Rule
1/16/2019 2:27 PM Chapter 5 Conditional Formatting – Below Average Rule HOME > Conditional Formatting > Top/Bottom Rules includes options such as highlighting the Top 10 Items, Bottom 10%, and Below Average values. For example, the Below Average rule was applied to cells B3 through B8. © 2013 EMC Publishing, LLC

22 Chapter 5 Conditional Formatting – Data Bars
1/16/2019 2:27 PM Chapter 5 Conditional Formatting – Data Bars HOME > Conditional Formatting > Data Bars illustrates the value of a cell relative to other cells. The bar length is scaled between the lowest and highest values in the specified range. © 2013 EMC Publishing, LLC

23 Chapter 5 Adding Graphics
1/16/2019 2:27 PM Chapter 5 Adding Graphics A graphic, such as a business logo, can be added to a worksheet to give it a professional appearance. Click INSERT > Pictures to display the Insert Pictures dialog box with a list of graphic files. Alternatively, an online picture can be added. © 2013 EMC Publishing, LLC

24 Chapter 5 Sizing and Rotating a Graphic
1/16/2019 2:27 PM Chapter 5 Sizing and Rotating a Graphic Once placed in a worksheet, a graphic may need to be sized. Click a graphic to select it and display handles. Point to a corner handle and then drag to size the graphic. Drag the rotate handle to rotate the graphic. © 2013 EMC Publishing, LLC

25 Chapter 5 Hyperlinks in a Worksheet
1/16/2019 2:27 PM Chapter 5 Hyperlinks in a Worksheet When a website address is typed into a cell, Excel automatically turns it into a blue, underlined hyperlink. Excel also recognizes an e- mail address and formats it as blue underlined characters. © 2013 EMC Publishing, LLC

26 Chapter 5 Protecting Worksheets
1/16/2019 2:27 PM Chapter 5 Protecting Worksheets To protect the contents of the active sheet, click REVIEW > Protect Sheet, which displays a dialog box. Specific tasks can be allowed even if a worksheet is protected. © 2013 EMC Publishing, LLC

27 Chapter 5 Reviewing a Worksheet
1/16/2019 2:27 PM Chapter 5 Reviewing a Worksheet Excel contains several tools for proofing a worksheet. © 2013 EMC Publishing, LLC

28 1/16/2019 2:27 PM Chapter 5 Track Changes Cells modified while track changes is on, display a triangle in the upper-left corner. © 2013 EMC Publishing, LLC

29 1/16/2019 2:27 PM Chapter 5 Templates In Excel, templates are predesigned workbooks that can be used again and again. © 2013 EMC Publishing, LLC

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