2 Overview of Spreadsheet Electronic Spreadsheet: is a computer program that allows the user to enter numbers and text into a table with rows and columns.Excel is an example of electronic spreadsheet programs.The extension for Excel file is .xlsx
3 Create A new Document using Excel Web App OpenEnter your username and password.Click on Create then select Excel workbook.
4 The User Interface Title bar Ribbon Formula Bar Column Heading Active CellRow HeadingSheet tab
5 Basic Definitions: Workbook: is a file containing related worksheets. Worksheet: is the area which you will work in. it’s divided into rows and columns. Columns identified by a letter and rows identified by a number.Cell: it’s the intersection between a row and a column.Active cell: recognized by its black outline. Data is always entered into the active cell.A cell reference identifies the location of a cell or group of cells in the worksheet. Sometimes referred to as a cell address, it consists of the column letter and row number that intersect at the cell's location.Formula bar: displays the content of the active cell, used for entering and editing data and formulas.Sheet tab: displays the name of the worksheet.
6 Working with Worksheet Insert sheet:Delete sheet:Select the sheet that you want to delete2. Click on Insert1. Click Home tab3. Click Insert Sheet2. Click on Delete1. Click Home tab3. Click Delete Sheet
7 Working with Worksheet Rename Sheet:Right click on the sheetTypeSelect Rename optionthe new nameHide/Unhide sheet:To hide a sheet:Right click the sheet tabselect hide from the menu.To unhide a sheet:Right click any sheet tab and select unhide from the menuselect the sheet you need to unhide.Tip: Double click on the sheet tab to rename a sheet
8 Working with Worksheet Move Sheet:Drag the sheet to the new location.Or right click the sheet tab you want to move and select Reorder to display the dialog box.Select the sheet that you want to put the moved sheet before.
9 Select cells or range of cells Range: is a group of adjacent or contiguous cells.Two cell addresses separated by a colon ( : ) represent a range.Example: C3:D7To select a range: drag from the upper left cell to the lower right cell.B2:C6
10 Formatting Cells Fill Color Wrap Text Borders Text Alignments Merge and Center
11 Formatting Cells Borders: Select the cell rangeFrom Home tab click on Borders iconSelect an appropriate border from the listWrap Text: can be used when the text is too long, to make all of it visible by displaying it on multiple lines, without changing the width of the column.Merge and Center: is used to join selected cells into a larger cell and centers the contents in the new cell.
12 Clear Formats or Contents or both From Home tab – Editing groupTo clear the format of the selected cellsTo clear both (content and format) of the selected cellsTo clear the content of the selected cells
13 Sort DataSorting: Allows you to arrange the selected data into ascending or descending order.From Home tab – Editing group, click on sortExcel has two types of sorting:Sort Ascending (smallest to largest).Sort Descending (largest to smallest).
14 Adjusting Column Width To display the entire data in a spreadsheet, it’s required to increase the column widthAutoFit: adjusting the column width according to the size of the textYou can do that by: positioning the pointer on the vertical border between the current column heading and the next column heading. When the pointer displays as a two-headed arrow, double click the border.1. Move mouse pointer on column2. Click and drag the mouse pointer
15 Inserting Multiple Rows and Columns Click in the column or row where you want to insert a new column or a new rowFrom Home tab – Cells group, select the insert iconSelect Insert Columns or Insert RowsORRight click the column (letter) or row (number) heading for which you want to insert a new column to the left or a new row above, respectively, and select Insert from the shortcut menu.
16 Deleting Multiple Rows and Columns Select the rows or columns to deleteFrom Home tab – Cells group, select the Delete iconSelect Delete Columns or Delete Rows
17 Deleting Cells Select the cell/s you want to delete From Home tab – Cells group, select the Delete iconSelect Delete Cells and Shift Left or Delete Cells and Shift Up
18 Using FormulasA formula is an expression that performs calculations on data contained in a worksheetA formula begins with the equal sign (=)A formula uses arithmetic operations to perform calculationsExamples:=A1+B5=F7*3
19 Cell References in Formulas It is better to use cell addresses in formulas versus actual data, so if the data changes, Excel will recalculate the resultExample: If cell A1 contains the value 5 and you need to add B1 to this value, use =A1+B1 versus =5+B1
20 Using AutoFillAutoFill: enables you to copy the contents of a cell or cell range to continue a series using the fill handle.The fill handle is the small green square in the bottom right corner of an active cell
21 Numeric FormatYou should apply number formats based on the type of values in a cell, such as applying either the Accounting or Currency number format to monetary values.
22 Numeric Formats To Increase Decimal To apply 1000 separator (Comma style)To Decrease DecimalTo apply currency styleTo change the category of number formatTo apply percentage style
23 Using FunctionsFunction: is a prewritten formula that performs calculations automatically.A function begins with the equal sign (=) followed by the function name and arguments in parentheses.Example: =SUM(A1:A3)The basic functions in Excel are:AVERAGE arithmetic meanMIN minimum valueMAX maximum valueCOUNT number of values in rangeSUM calculates a totalIF logical function
24 Insert FunctionClick Insert Function (located before the Formula Bar) or click Insert Function form the Insert tabSelect the required function from the listClick here to display function dialog boxClick here to display function dialog boxSelect a FunctionSyntax and description of selected function
25 The IF FunctionThe IF function returns one value if a specified condition evaluates to TRUE, or another value if it evaluates to FALSE.Syntax: =IF(logical_test, “value_if_true”, “value_if_false”)logical test: any value or expression that can be evaluated to TRUE or FALSE.value_if_true: the value that you want to be returned if the logical test argument evaluates to TRUEvalue_if_false: the value that you want to be returned if the logical test argument evaluates to False
26 Designing the Logical Test The logical test is built from the logical operators.