1. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall1 Excel 2010 Chapter 9 Creating a Worksheet and Charting Data 1

2. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall2 Objectives Create, Save, and Navigate an Excel Workbook Enter Data in a Worksheet Construct and Copy Formulas and Use the SUM Function

3. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall3 Objectives Format Cells with Merge & Center and Cell Styles Chart Data to Create a Column Chart and Insert Sparklines Print, Display Formulas, and Close Excel

4. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall4 Objectives Check Spelling in a Worksheet Enter Data by Range Construct Formulas for Mathematical Operations Edit Values in a Worksheet Format a Worksheet

5. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall5 Create, Save, and Navigate an Excel Workbook Workbook –Excel Document Worksheet –Individual spreadsheet, part of a workbook –Vertical columns (letters) and horizontal rows (numbers) Cell –Intersection of a row and a column

6. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall6 Create, Save, and Navigate an Excel Workbook

7. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall7 Create, Save, and Navigate an Excel Workbook

8. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall8 Create, Save, and Navigate an Excel Workbook

9. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall9 Enter Data in a Worksheet Cell content –Anything entered into a cell –Constant values Text values (label) Number values –Formulas Equations that perform calculations on values in the worksheet

10. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall10 Enter Data in a Worksheet Active cell –Selected by clicking on the cell –Cell is outlined in black –Column and row number are highlighted –Cell reference displays in Name Box

11. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall11 Enter Data in a Worksheet

12. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall12 Enter Data in a Worksheet Auto Fill –Generates and extends a series of values Fill handle –Used to drag the contents of the selected series

13. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall13 Enter Data in a Worksheet Ranges –Two or more cells that are adjacent or nonadjacent –A range colon (:), appearing between two cell references, includes all cells between the two cell references EX: B3:D3 is a range including B3, C3, and D3

14. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall14 Enter Data in a Worksheet

15. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall15 Construct and Copy Formulas and Use the SUM Function Construct formulas –Type formula with the equal sign (=) May be typed in the cell or the formula bar Use the plus sign (+) to add numbers Press enter and the cell will display the results and the formula will appear in the formula bar Use the Excel SUM function Copy formulas using the fill handle

16. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall16 Construct and Copy Formulas and Use the SUM Function

17. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall17 Construct and Copy Formulas and Use the SUM Function

18. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall18 Format Cells with Merge & Center and Cell Styles Merge & Center –Joins selected cells into one larger cell and centers content –Select range, then click Merge & Center Cell Styles –Defined set of formatting characteristics –Font, font size, font color, cell borders, and cell shading

19. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall19 Format Cells with Merge & Center and Cell Styles Formatting numbers –Accounting Number Format and Comma Style Use comma separator where appropriate Apply two decimal places Use parentheses for negative numbers – Differences Accounting Number Format—dollar sign ($) Comma Style—no dollar sign

20. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall20 Chart Data to Create a Column Chart and Insert Sparklines Chart –A graphic representation of data –Easier to read than a table of numbers Sparklines –Tiny charts embedded in a cell to give a visual summary alongside data

21. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall21 Chart Data to Create a Column Chart and Insert Sparklines

22. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall22 Chart Data to Create a Column Chart and Insert Sparklines

23. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall23 Chart Data to Create a Column Chart and Insert Sparklines

24. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall24 Chart Data to Create a Column Chart and Insert Sparklines

25. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall25 Print, Display Formulas, and Close Excel Page Layout view –See edges of the paper of multiple pages, margins, and rulers –Insert headers and footers Backstage view –Select the File tab (upper left corner) –Shows document properties, and print and print preview options

26. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall26 Print, Display Formulas, and Close Excel

27. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall27 Print, Display Formulas, and Close Excel

28. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall28 Switch Views & Page Setup for Printing Open the spreadsheet Data view v. formula view Switch: Formulas tab – Formula Auditing group – Show Formulas Quick Switch: Ctrl ~ Page Setup for printing 1.File – Print – Page Setup 2.Orientation: check Landscape 3.Scaling: check Fit to 1 page 4.Sheet tab: check Gridlines box 5.Save your page setup Note: You only need to do the setup once for both data and formula views.

29. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall29 Check Spelling in a Worksheet

30. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall30 Enter Data by Range Time-saving technique for entering numbers –Select the range of cells where numbers are to be entered. –Press Enter after each entry and the active cell will move within the selected range. –This technique works for multiple columns.

31. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall31 Construct Formulas for Mathematical Operations Excel formulas begin with an equal sign and include cell references and arithmetic operators. Symbols Used in Excel for Arithmetic Operators Operator SymbolOperation +Addition -Subtraction (also negation) *Multiplication /Division %Percent ^Exponentiation

32. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall32 Construct Formulas for Mathematical Operations Copying formulas in Excel –A formula copied in Excel changes cell references relative to the cell with the formula. Example: Copying =C4+D4 from cell E4 to cell E5 will result in =C5+D5 –To force Excel to keep a cell reference use absolute addressing to fix the formula reference by inserting a dollar sign ($) before the row and/or column.

33. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall33 Construct Formulas for Mathematical Operations

34. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall34 Edit Values in a Worksheet Changing cell contents –Making changes to numbers will result in re-calculating any formulas that reference the cell that was changed. This is a powerful and useful feature of Excel. Formatting cells –Formatting cells will result in a different appearance but will not impact the calculations.

35. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall35 Format a Worksheet Formatting –Specifying appearance of cells and overall layout of the worksheet –Inserting and deleting rows and columns Existing data is moved and formulas automatically adjusted –Adjusting column widths and wrapping text Wrap text displays the contents of a cell on multiple lines, thus increasing the cell height

36. with Microsoft ® Excel 2010 2e © 2013 Pearson Education, Inc. Publishing as Prentice Hall36 Format a Worksheet