EIS Briefing All Administrators Supervisors Meeting April 11 th,

Overview Tentative Implementation Schedule Project Calendar 2008 EIS Organization Structure Project Communication Project Logistics Q&A 2

Tentative Implementation Schedule ActivitiesStatus Hardware Procurement/InstallationIn progress Project Planning/Business Process ReviewIn Progress Luminis Finance HR/Payroll Financial Aid Student Scheduling Advancement System Stabilization 3

Project Calendar 2008 Major project events DateParticipantsAnticipated result Release of hardware invitation to bid 5/5/2008EIS Project team/ Purchasing Hardware selection Banner Town Hall/College Hours meetings 5/1/2008 – 6/20/2008Faculty, staff, students Banner awareness Hardware selection6/20/2008EIS Steering Committee Finalize EIS hardware selection Initial hardware delivery8/4/2008Hardware vendor/EIS team Delivery of test and development hardware Release of detail Implementation Plan 8/15/2008EIS project management Implementation project plan Project Kick offFall Opening DayFHDAOfficial project kick off Production hardware delivery 12/15/2008Hardware vendor/EIS team Delivery of production system 4

EIS Project Organizational Structure –Chancellor’s Staff –Executive Steering Committee –Core Committee –Project team members 5

Chancellor’s Staff Responsible for the EIS Implementation Project Final approval on policy changes and resource allocations 6

Executive Steering Committee Designated college and district decision makers and student representatives Review and monitor project plan Review requests for system modifications Review policy and organizational changes Recommendation to Chancellor’s Staff Meet monthly to monitor project progress 7

Core Committee Functional team Leaders Responsible for the implementation of the EIS system Meets weekly to review project progress 8

Project Team Members Functional project team members under the core team Appointed by core team leadership for project implementation Participate at the time of module implementation Backbone of the implementation process 9

EIS Project Management Team Fred Sherman, Vice Chancellor Chien Shih - Director of IT Kathy Kyne - EIS Project Mgr Sungard Banner Technical Consultant 10

Project Communication Initial Information Sharing –Provide an in depth discussion of Sungard-Banner functionality –Town hall meetings at both campuses and district for faculty,staff and students On going information sharing –Town hall/College Hours meetings –Project Website –EIS Newsletter updates 11

Project Logistics Project Team Room - D260 –Training –Work area Project Website – Documentation library Project status tracking Project Plan Problem escalation and resolution Q&A 12

Q & A 13