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University of Massachusetts Boston FY11 Budget Process February 25, 2010.

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Presentation on theme: "University of Massachusetts Boston FY11 Budget Process February 25, 2010."— Presentation transcript:

1 University of Massachusetts Boston FY11 Budget Process February 25, 2010

2 FY10 we had a gap of $27m; FY11 we have a potential gap of $40m; UMass Boston operating budget is $300m; Accomplish a balanced budget; Make progress on our strategic goals; Environment of uncertainty, e.g. state support not decided until early part of fiscal year. FY2011 Financial Challenge 2

3 Increase student access, engagement and success; Attract, develop and sustain highly effective faculty; Create a physical environment that supports teaching, learning and research; Enhance campus community engagement through improved organizational structures. Strategic Priorities 3

4 Ensure that all revenue and expenses are reviewed; Develop process for review of base budgets; Incorporate incentives into FY11 budget; Set margin target for FY11 and plan multi-year balancing. Key Decisions 4

5 Ensure that the FY11 budget process is transparent and participatory; Vertical and horizontal review of base resource allocations and budget-balancing options; Make budget process more analytical and data driven: work with Institutional Research, implement electronic budget application (FAST); Budget Process 5

6 FY11 Planning and Budgeting Calendar. 6 DateDescription 2/16 – 3/5Review existing authorized positions in FAST 3/8-4/23Budget Committees (Revenue, Growth, Support Staff, Student Success & BLRPC) meet to and develop recommendations 3/15-4/23Units submit FY11 budget requests 3/15 – 4/23OBFP provides training and other support as needed 4/14Academic Affairs due date for FY11 requests to Provost’s Office 4/14 – 4/23Provost meets with Deans, Directors, other heads of academic units to review their FY11 requests. 4/23Deadline for submission of FY11 requests and expense reduction scenarios from units and reports from budget committees. 4/26-5/7OBFP validates FY11 budget submissions & creates high-level reports for senior leadership.. 5/3 – 5/14Budget hearings 5/17 – 6/11Vice Chancellor’s review budget requests from units and workshops and prepares recommendations to Chancellor 6/14 – 6/23Chancellor reviews FY budget recommendations and makes final recommendations and decisions 6/30Announce FY11 budget decisions to campus 7/23Approved FY11 budgets available in FAST

7 Budget & Long Range Planning Committee (Faculty Council) Revenue Advisory Committee (deans, faculty, staff) Growth Committee (deans, faculty, staff) Labor Leadership (presidents of five labor unions on campus) Retention/Student Success Committee - new in FY11 (deans, faculty, staff) Support Staff Advisory Workgroup - new in FY11 (deans, faculty, staff) Workgroups and Committees 7

8 FY11 Budget Decision-Making Framework 8 UMass Board of Trustees Approves fees and annual budgets for all campuses A&F/Office of Budget & Financial Planning Manages UMass Boston’s annual budget process BLRPC Represents Faculty Council in budget process Provides input on base budget, other budget issues Chancellor Makes final budget decisions for UMass Boston campus Revenue Advisory Committee Will help to develop campus’ FY11 & multi-year revenue strategy Growth Planning Committee Will help UMass Boston to plan for resources necessary to accommodate future enrollment growth Union Leadership Committee Will receive regular updates about FY11 budget challenge and options under consideration to resolve it Retention/Student Success Committee As part of multi-year strategy to increase student success, will develop set of proposals to begin in FY11 Support-Staff Advisory Workgroup As part of multi-year strategy to create appropriate academic support staff model, will develop set of proposals to begin in FY11 New Provost, Deans & Academic Dept’s Develop budget requests consistent with UMass Boston’s strategic priorities and goals for their college Vice Chancellor Group Will prepare FY11 budget recommendations for Chancellor President’s Office Directs and coordinates fee-setting & budget planning for all campuses VCs & Non-Academic Dept’s Develop budget requests consistent with UMass Boston’s strategic priorities and goals for their area Groups providing input into FY11 budget processDecision-making groups

9 Develop comprehensive communications plan with the Office of Government Relations & Public Affairs, that will include: Open budget hearings; written communications to campus community; town hall meetings; university website. Communications and Advocacy 9

10 Significant Trend = financial challenges in uncertain times. In order to successfully navigate our way through these challenges: Embrace strategic plan. We believe this is the most likely way to assure budget support; Set up a participatory and transparent process that allows you to move organization forward; Involve key stakeholders in decision making process; Requires the hard work and the participation of the entire organization. Summary 10

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