1 Accounts Payable, Accounts Receivable and Fund Balance with Treasury Weekly Status Review December 16, 2008 National Aeronautics and Space Administration

2 Agenda Slide Status of Critical Contact Center Systems Customer Contact Center Metrics Status of Critical IT Systems Invoice Workload - Daily Document Imaging Volumes AP Daily Performance Metrics AP-AR Outstanding Issues FbwT Daily Reconciliation Status FBwT Outstanding Issues Internal Controls Audit Activity Weekly-Status of ORR Action Items - NSSC Weekly-Status of ORR Action Items - Dryden, Marshall, SSC Weekly-Upcoming Events Feedback

3 All times Central Status of Critical Contact Center Systems Telephone System is operational Called NSSC123, listen to recording and menu and connect to an agent. Daily at 7:00 a.m. Remedy Help Desk is operational Logged in and checked the Console, Flashboards and Bulletin Board. Daily at 7:00 a.m. Centergy Server is upChecked Quickcom and the Reader Board.Daily at 7:00 a.m. Centergy Manager is operationalLogged in.Daily at 7:00 a.m. Voic – After Hours Messages – cleared Checked voice message light to confirm messages have been read and deleted. Daily at 7:00 a.m. Emergency After Hours Requests entered into Remedy Checked Remedy to confirm any after hours inquiries have been input. Daily at 7:00 a.m. After Hours Telephone messaging system is operational Called NSSC123 after hours recording. Verify option 1 rolls to voice mail and option 2 rolls to after hours on-call Manager. Daily at 7:00 p.m. Quality and Accuracy of InformationRandomly selected live calls and responses reviewed.Daily Time to AnswerReviewed time to answer Centergy and Report.Daily

4 4 Customer Contact Center Metrics Calls by Inquiry

5 5 Customer Contact Center Metrics Aging Help Desk Tickets

6 Status of Critical IT Systems SYSTEMSTATUSDOWNTIMEUPTIMECOMMENTS AWMSGREEN IAWGREEN ACaRTGREEN KOFAX-IRGREEN PCCGREEN PAY.GOVGREEN CIDTGREEN REMEDYGREEN SAPGREEN S-FTPGREEN TechDocGREEN

7 Workload - AP Document Imaging Volumes (All Input Sources - Mail, Fax, , FTP)

8 Workload - AP Document Imaging Volumes (All Input Sources - Mail, Fax, , FTP)

9 Performance Metrics for Key Indicators December 1 – 12, 2008

10 Interest Performance Metrics December 1 – 12, 2008

11 Interest Performance Metrics December 1 – 12, 2008

12 ARC Interest Breakdown December 1 – 12, 2008

13 DFRC Interest Breakdown December 1 – 12, 2008

14 GRC Interest Breakdown December 1 – 12, 2008

15 GSFC Interest Breakdown December 1 – 12, 2008

16 GSFC Interest Breakdown (Cont.) December 1 – 12, 2008

17 HQ Interest Breakdown December 1 – 12, 2008

18 JSC Interest Breakdown December 1 – 12, 2008

19 JSC Interest Breakdown (Cont.) December 1 – 12, 2008

20 KSC Interest Breakdown December 1 – 12, 2008

21 LaRC Interest Breakdown December 1 – 12, 2008

22 MSFC Interest Breakdown December 1 – 12, 2008

23 NSSC Interest Breakdown December 1 – 12, 2008

24 SSC Interest Breakdown December 1 – 12, 2008

25 Discounts Performance Metrics December 1 – 12, 2008

26 Transition Status of FI Invoices as of December 12, 2008

27 Aged AWMS Invoice Approvals

28 Aged AWMS Cost Requests

29 Aged AWMS Funding Requests

30 Aged AWMS Goods Receipt Approvals

31 Current Status of Invoices as of December 15, 2008

32 Look Ahead December , 2008

33 Wave 4 Pre-Transition Summary as of July 29, 2008

34 Wave 4 Pre-Transition Status as of December 15, 2008

35 GSFC Pre-Transition Potential Issues

36 Accounts Payable Outstanding Issues

37 Accounts Payable Outstanding Issues

38 Accounts Payable Outstanding Issues

39 Accounts Receivable Outstanding Issues

40 Other Outstanding Issues

41 Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 9/25/ PY 03 correction of canceling funds - pending center correction3, /25/ PY 03 correction of canceling funds - pending center correction /25/ PY 03 correction of canceling funds - pending center correction(2,510.77) 9/27/2008See reconPY 03 correction of canceling funds - pending center correction12, /29/ PY 03 correction of canceling funds - pending center correction1, /29/ PY 03 correction of canceling funds - pending center correction /30/ Pending backup information from Center(28.25) Total September 2008 SOD14, /27/ Pending Center approval (141.25) 10/14/ Reversal pending NSSC correction 6, Total October 2008 SOD6, /25/ Pending disbursement information from center (8,967.93) 11/20/ Pending cost action from center (34.00) 11/13/ Pending cost action from center (97.00) 11/5/ Pending cost action from center (637.00) 11/26/ Advance pending center posting12, /26/ Advance pending center posting(1.46) 11/25/ Advance pending center posting2, /17/ Advance pending center posting /13/ Advance pending center posting50, Total November 2008 SOD 55,535.71

42 Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonOriginal Amount 12/10/ P9393 (24,204.98) 12/9/ A1KDDPending center cost action (134,579.38) 12/9/ A1JSOPending center cost action (33,926.80) 12/9/ A1KDGPending center cost action (10,194.11) 12/9/ A1JX5Pending center cost action (1,017.81) 12/8/ OMP/FBI pending center approval (91.50) 12/3/2008N043792FPending center cost action (228.04) 12/2/ Pending funding from center (284,028.00) 12/1/2008Z Tracs IPAC pending NSSC AP posting 1, /9/2008 PCS Taxes pending center labor JV 9, /11/ DIT cancelled check 211, /11/ DIT(38.22) 12/11/ DIT(419.55) 12/11/ DIT(636.10) 12/11/ DIT(35,695.31) 12/11/ DIT(5,788,730.27) 12/11/ Advance pending center posting 2, /10/ Advance pending center posting13, /9/ Advance pending center posting7, /8/ Advance pending center posting 7, /5/ Advance pending center posting /3/ ( )Advance pending center posting29, /2/ Advance pending center posting 147, /2/ Advance pending center posting 1, Total December 2008 SOD (5,880,697.45)

43 Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationBalance March A4671FI to be processed by DFRC, Waiting on receipt of the part as of 11/30/2008(1,036.00) Total March 2008 SOD(1,036.00) April B3178FI to be processed by DFRC - orig. $ (3,638.00) Total April 2008 SOD(3,638.00) June 2008 M FI to be processed by DFRC(1,515.14) June C8292FI to be processed by DFRC - orig $ June Rejection of March - Feb IPAC Cor. - DFRC to correct originally postings to rejection in September June FI to be processed by DFRC(15,804.70) Total June 2008 SOD (16,650.74)

44 Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance July C9842FI to be processed by DFRC(110.00) July E0634FI to be processed by DFRC(3,139.00) July E0635 FI to be processed by DFRC - orig. ($2,833.00) entered in SAP with wrong sign - doubled(5,666.00) July GSA to be processed by DFRC(313.26) July C9213FI to be processed by DFRC(51.60) July Error in posting June IPAC DFRC to correct July 2008M Over posting of April IPAC M DFRC to correct July Posting to 12/6/ no reference - DFRC to correct1, July Posting to 03/7/ no reference - DFRC to correct88.50 Total July 2008 SOD (7,208.77) August C6650 Over posting of May IPAC 849C6650 -DFRC to correct - original amount $ FI to be processed by DFRC(336.19) August M7559 (846.00) August D2028 (60.59) August , August C8292Sap Doc# (Doc Date: 06/12/08)(15.95) Total August 2008 SOD

45 Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance September /5/08M FI pending Cost action by Center(6.50) 9/8/08849D3300DLA Business Systems(571.92) 9/10/08785G2897Pending Cost action by Center /11/08773N9074Reversals pending corrections(118.92) 9/18/ , YC006 8/31/2006 & 11/14/2005 by user id DF & DF001881(1,113.88) September SAP Doc# ( rev for ) Doc Date: 08/09/05 -Re entered with wrong sign by DFRC /29/ CD (01/28/08)(1,732.00) 9/25/ MM (doc date 9/28/2007)(963.00) 9/29/ rev for (01/28/08) 1, Total September 2008 SOD (2,563.36) October /20/08785I2457Pending receipt of goods by Center(20,646.00) 10/10/08849D6030Pending Cost action by Center & goods receipt(13,662.56) 10/07/08M $75.80 is pending goods receipt(75.80) Total October2008 SOD (34,384.36)

46 Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance November /24/ FTS-Pending cost(11,963.16) 11/21/ J2364DITCO-Pending funding(14,069.56) 11/7/ I5863 Pending cost & as per center waiting on a corrected bill(33,991.00) 11/7/ D7636Fedmil(19,207.26) 11/6/2008M Pending cost and goods receipt; Fedmil(1,300.30) Total November 2008 SOD (80,531.28) December /11/ D9340Fedmil(31,416.58) 12/11/ Document reversal posted by the center /11/2008VariousDITS(363,730.57) Total December 2008 SOD (394,147.69)

47 GRC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance 10/3/ Debt collection IPAC received from DOJ pending supporting documentation38, Total October 2008 SOD38, /14/ I7246Pending center cost(4,546.15) Total November 2008 SOD(4,546.15) 12/11/ Pending NSSC AR processing5, /11/ Pending NSSC AR processing 3, /11/ Pending NSSC AR processing 2, /11/ Sent to DI to route through AWMS and is in need of full cost(514.00) 12/9/ Pending NSSC AR processing 2, /9/ Pending NSSC AR processing 1, /9/ Pending NSSC AR processing /8/ A1JK3Pending center cost(2,218.29) 12/5/ Pending center approval/cost allocation(1,063.00) 12/5/ J5086Pending center cost(3,318.99)

48 Daily Reconciliation Status GRC FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationAmount 12/8/ Gain sharing /8/ Gain sharing /8/ Gain sharing /8/ Gain sharing /8/ Gain sharing /8/ Gain sharing /8/ Gain sharing /8/ Gain sharing PCS Taxes XB Labor Adj /9/ Pay.gov; pending NSSC AR processing /8/ Pending supporting documentation; pending NSSC AR processing 7, /5/ Pay.gov; pending NSSC AR processing /4/ Pending center processing 30, Net December 2008 SOD (1,567.55)

49 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance August/2008 SAP doc Reference Adv SO11140/10 - GSFC August/2008 SAP doc rev for treasnasa /18/ (1,950.90) August/2008 SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008 SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008 SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008 SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008 SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008 SAP doc RECLEARING DOC DATE 12/17/04 DOC# , August/2008Dep #122In SAP against BA 10 V. Jordan. Need to do an IPAC to transfer treas amt to HQ(100.00) Total August 2008 SOD 406, Sept and SAP doc # and reentry doc , Doc reverse and re-entry by GSFC(103,413.00) Sept 2008 Researching(8,657.10) Entry by GS Sept 2008 GS Doc Need to do offset amount in in October to clear(41,655.06) Sept 2008 GS Doc Need to do offset amount in in October to clear(100,000.00) Sept Grant reconciliation Need to do offset amount in in October to clear(184,154.06)

50 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance Sept NS00027(7,238.04) Sept Re-entry by GS This actually clears a July 2008 SOD(5,135.55) Sept by GS Sept G GS , Sept G Gs , Sept G GS , Interest on G-4376 GS Sept Correction of cancelled fund from May 2008 by GSFC(150.00) Sept & Doc reverse and reentry by GSFC103, Labor XB variance GSFC Labor accountant to fix (Balance is from pay period Total September 2008 SOD (251,325.47) October 2008 JV GSFCSwitch from SF 215 collection to IPAC collection(117.80) October 2008 JV GSFCSwitch from SF 215 collection to IPAC collection(108.52) October 2008 JV GSFCSwitch from SF 215 collection to IPAC collection(712.51) October 2008 JV GSFCSwitch from SF 215 collection to IPAC collection(233.10) October Pay.gov October 20084Deposit belongs to HQ50.00 October SAP reversal

51 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance October 2008 Bank of America correction variance SR , October travel re clearing1, Total October SOD$15, /25/ NSSC AP/AR to process4, /20/ GPO(2,529.00) 11/20/2008Z TRAC IPAC(3,867.35) 11/20/ NSSC AP/AR to process(12,297.00) 11/17/2008N (1,289.56) 11/17/ A1II1Partial Posting anticipating rejection(443.23) 11/14/ GPO(3,072.00) 11/14/ I8936Funding Needed(10,299.00) 11/14/ NSSC AP/AR to process(13,200.00) 11/14/ I7419Funding Needed(19,780.23) 11/14/ GPO(50,997.00) 11/6/ A1HARRouted for Cost(22,509.45) 11/5/ GPO(14,295.00)

52 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 11/12/ Old Dominior, Advance Center to post30, /21/ Nasa FCU /24/ DEP # SAP GS BOA /22/ DEP # SAP GS BOA /2/ DEP # SAP GS BOA /27/ DEP # rev for GS BOA /24/ POST COLL TO FI DOC SR14179 YEA SAP (23,547.70) 10/24/ REF ADV SO14179 SAP ( ) 1/29/ DEP # A SAP NNG05CA02C REFUND GS023422(210.01) 1/29/ DEP # B SAP NNG05CA02C REFUND GS023422(1,195.31) 11/12/ Post cr Cost against Bill GS (500,674.00) Reversals and Re-Entries 5/13/ Rev for rec cost Adj ticket by GS007122(4,170.00)

53 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance Bank of America Reversals and Re-entries by GSFC Net variance equals $(249,783.54) 2/5/ SAP # SR Orig Re-entry by GS052476(2,078.20) 2/5/ SAP # SR Orig Re-entry by GS052476(9.99) 4/25/ SAP # SR Orig Re-entry by GS052476(1,785.00) 5/24/ SAP # rev for TREASNASA Rpouliot(1,413,383.30) 2/14/ SAP # rev for TREASNASA Rpouliot(1,027,557.14) 9/23/ SAP rev by GS TREASNASA 08470(271,400.56) 8/19/ SAP rev by GS for TREASNASA 08410(410,534.89) 6/25/2008 NumerousSR by GSFC(3,979,751.04) 6/17/ SAP rev by GS TREASNASA 08633(388,624.47) 5/14/ SAP rev by GS TREASNASA 08749(386,383.25) Numerous Re-entryBANKCARD TRX entered 11/7/08 GS052476(11,861.78) Numerous Re-entryBANKCARD TRX entered 11/7/083,745, Numerous Re-entryBankcard Trx entered 11/25/08 GS052476(97,950.68) Numerous Re-entryBankcard Trx entered 11/25/08 GS ,806, Numerous Re-entryBankcard Trx entered 11/26/08 GS052476(30,670.87) Numerous Re-entryBankcard Trx entered 11/26/08 GS ,220, /30/2008 HHS SuspenseUncleared HHS from 9/30/08(924,730.68) 11/06/08 to 11/21/08Blank Fund Total November SOD (1,842,861.99)

54 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/10/ A0DCK /10/ (599.00) 12/10/ (4,690.04) 12/10/ A0DC2 (19,939.65) 12/10/ A0DO2 (32,926.15) 12/10/ J5481 (39,871.32) 12/10/ J5482 (64,147.01) 12/9/ /9/ (4,087.31) 12/9/ P9148 (6,866.71) 12/9/ P9149 (0.29) 12/8/ (29.50) 12/8/ (11,737.88) 12/8/ P8912 (60,711.67) 12/5/ GPO(3,939.00) 12/5/ GPO(4,654.00) 12/5/ GPO(25,307.00) 12/5/ GPO(28,471.00) 12/5/ GPO(40,934.00) 12/4/ (606.80) 12/4/ Pending Cost(473,549.86) 12/3/ Advance-Pending Center to post159, /3/ Pending Cost(6,533.95) 12/2/ J4276Pending Cost(192,135.79)

55 Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/2/2008DEP # Advance -SEWP183, /3/2008DEP #150027Advance- Fuel /10/2008DEP # IN SAP NOT IN TREASURY-325, /9/2008 Payroll T2008 DT XB(0.06) 12/10/2008 PCS Taxes4, December SOD (856,106.29) Net December SOD (992,438.69) TOTAL GSFC SOD(2,663, )

56 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance Beginning Balance June 2008 SOD Total July 2008 SOD /01/ Suspense Reversal 06/11/2008(11,959.50) 08/01/ rev by Advance ,3,4,5,6 4/16/07977, /01/ doc # Advance ,4,5 4/16/07(763,889.00) 08/01/ REVERSAL DOC # DOC DATE 6/14/04 for Doc (59,105.05) 08/01/ REVERSAL DOC # DOC DATE 6/14/04 for Doc (1,773.15) 08/01/ REVERSAL DOC # DOC DATE 6/14/04 for Doc (24,498.54) 08/01/ Partial in $24.56; $2,299.61(142.83) 08/01/ /01/ /01/ (5,626.55) 08/01/ Payroll Dept of Interior /01/ Waiting on Supporting documentation(132.77) 08/01/ (2,324.20) 08/01/ AE7(17,908.00) 08/01/ /01/ Reversal (100.00) Total August 2008 SOD90,767.30

57 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 09/11/08 008P4021Awaiting supporting documentation (8,234.96) 09/22/08008P4528 Awaiting supporting documentation (8,155.84) 09/22/ SAP entry is over stated (0.26) 09/22/ Payroll PCS Tax (1,796.40) 09/22/ (56,392.00) 09/22/ Awaiting supporting documentation (132.50) 09/22/ Pending center funding (10,660.34) 09/22/ GMLOB (2,924.00) 09/22/ COCD ADJUST DOC# (11.08) 09/22/ ADV # (0.60) 09/22/ treasnasa BRIDGES IN ORGANIZATION 4, /22/ treasnasa BRIDGES IN ORGANIZATION /23/ Pending cost (423.75) 09/22/ SAP /22/ SAP /22/ SAP # , /22/ SAP # , /22/ SAP # , /22/ SAP # , /24/ SAP # ,202.26

58 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 09/22/ /23/ Total September 2008 SOD 9, /01/08Z Z – TRACS A/R /01/08 008P540008P5040(7,217.60) 10/01/ (24,340.56) 10/01/ (128.75) 10/01/ (23,780.75) 10/15/08Payroll (480.15) 10/17/ Offsets with November 2008 IPAC , Manually adjust December 224 to sync up dates to clear9, /19/ (15,390.00) 10/18/ Total October 2008 SOD (61,487.39) 11/24/ FTS Waiting on Funding (27,396.53) 11/21/ STATE DEPT (26,868.60)

59 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 11/20/ William Coleman (11,206.00) 11/20/ NIH WAITING ON FUNDING (132.50) 11/17/ A1IJI082A1IJI AWAITING COST (2,178.57) 11/17/2008 N (15,787.29) 11/14/ FBI (120.00) 11/13/ P P doc cleared 41, of (92,589.90) (51,116.10) 11/12/ NSSC AP to PROCESS (5,085.00) 11/18/08 NF028NF028 Foreign Payment (280.00) 11/18/08 NF029NF029 Foreign Payment (280.00) 11/10/08 CRED INCOR CONV AMT(17,827.00) 11/12/ Cancelled Check 1, /28/08BA/ALC switch with BA 721, /26/ Cancelled Check /10/ Document processed in SAP but not posted in 2002; offsets with /24/08NF030NSSC AP TO PROCESS(10,000.00) 11/5/ Washes against October 2008 Doc , manually adjust December 224 to sync up dates to clear(9,378.40) 11/20/ Cancelled Check Total November 2008 SOD (156,263.16) 11/20/ William Coleman (11,206.00)

60 Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReason Balance December /11/ (5,394.76) 12/11/ (3,324.87) 12/11/ (2,213.24) 12/11/ (100.00) 12/11/ (499.00) 12/11/ (12,796.93) 12/11/ J6116 (28,353.00) 12/11/ J6117 (272,194.03) 12/11/ /10/ Pending NSSC A/R processing4, /10/ J5639 (98.58) 12/10/ (628.00) 12/10/ (8,662.51) 12/10/ A0DM9 (9,839.62) 12/10/ P9640 (10,000.00) 12/10/ (20,518.92) 12/10/ (88,692.74) 12/9/ Posting error NSSC A/R to correct /9/ (478.00) 12/9/ A1JT6 (559.26) 12/9/ A1JVE (2,517.66)

61 JSC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance June /30/ B6200IPAC waiting on credit(814.60) 6/30/ B6699IPAC waiting on credit(37.28) 6/30/ C1246 IPAC waiting on credit(85.34) 6/30/ C3478 IPAC waiting on credit; Offsets against IPAC 849C9841 dated 7/11/08 (540.84) & IPAC 849D3299 dated 9/8/08 (986.40) (these IPACs are part of the IPAC prepayment process line. Prepayments need to be reversed before credits can be applied.) Offset will clear SOD.(1,527.24) 6/30/ C3479 IPAC waiting on credit. Offsets against IPAC 849D6029 $80.52 dated 10/10/08. (The is part of the IPAC prepayment process line. Prepayment needs to be reversed before credit can be applied.) Offset will leave a balance of $28.12.(108.64) 6/30/ C7596 IPAC waiting on credit(7.09) 6/30/ C8291 IPAC waiting on credit(3,339.42) 6/30/2008M IPAC waiting on credit(54.28) 6/30/2008 IPAC Prepayment ProcessThese prepayments will be cleared as goods are received, the ROD is rejected or a credit is received.3, Total June 2008 SOD(2,521.27) July /11/ C9841 $ = items not yet received per Dan Swint, SDR processed on 11/5/08, credit will be issued. Debit $.99 = items pending receipt. $9, = Pending Credit Memos. Credit of offsets with IPAC 849C3478 dated 6/30/2008 and Charge of offsets with IPAC 849D6029 dated 10/10/08.9, July Customer needs set up in SAP for a refund; NSSC to process refund. Pending receipt of posting guidance from OCFO Total July 2008 SOD9,665.99

62 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance August /8/ Reversal doc not reentered in SAP; Payment was made to the incorrect vendor, BOC was established to recoup the funds however NSSC AP reversed the invoice and clearing document and reentered and paid the invoice under the correct vendor in SAP. NSSC AP to correct reversal(44,414.00) 8/12/ D2026 $ Z Billed for received and posted in SAP. Waiting on receipt of remaining 4.97 = $417.48, SDR submitted for the $417.48, credit authorized on 11/12/08; Z Billed for = $ received and posted. Pending receipt of 60.93; and $ Z PO does not exist(494.77) 8/12/ D2027Fedmil; Debit $2, = Items Pending receipt. $47, = Pending receipt of Credit Memos. 44, /15/ NBC-POD; NSSC rejected IPAC and originating ALC rejected NSSC's reject(68.14) 8/22/ Z Items not yet received as of 10/27/08. Follow-up to Dan Swint on 11/02/08. Per Dan, JSC will submit a ROD. Lynette Armstrong to submit ROD.(448.86) 8/22/ Item not yet received as of 10/27/08; ROD submitted by Lynette Armstrong on 11/3/08.(3,625.65) 8/18/ Document reversed in September in error; NSSC working with Comp Center to correct reversal, SR submitted on 10/29/08. Reversal will not be corrected until December 2008.(47,301.53) Total August 2008 SOD(51,817.61) September /5/2008M GSA $ PO Z does not exist, look for credit.(301.25) 9/5/ Z Item not yet received. Pending NSSC AP document reversal of $12, , /8/ D3299 MILFED $17, = Pending receipt of items and $33, Pending receipt of credit memos. Part of Credit memo Balance offsets against IPAC 849C3478 $ dated 6/30/08.15, /17/2008M PO number does not exist. to Vivian Bridges on 11/2/08 requesting status. Item was cancelled. Beth is to look for credit / submit a ROD if no credit is received.(90.90) 9/24/ H1951PO Z does not exist, look for credit(354.67) 9/25/ NSSC AR to post(105.10) Total September 2008 SOD26,795.17

63 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance October /7/2008 M GSA ; $5, PO number does not exist, ed Vivian Bridges and Anita Lile on 10/14/08. Pending response from Vivian Bridges.(5,729.15) 10/10/ D6029 FEDMIL; Balance pending credit memos totaling ($2,905.49) and items not yet received totaling $1, Part of credit memo balance offsets against IPAC 849C9840 dated 7/11/08 (18.99) already included in amount cleared, IPAC 849C3479 (80.52) dated 6/30/08 & IPAC 849C9841 (415.66) dated 7/11/08.1, Total October 2008 SOD(3,842.50) November /5/ FEDMIL - $74, = requested backup from DFAS on 11/5/08; one item not yet received. $12, = PO Z This is tied into the problem with IPAC DRN dated 11/05/08. Reversal of disbursement and down payment reversals need to be done. Paperwork to Demaris Cox on 11/11 and to Stacey Rayburn on 11/12, Pending signatures. (12,515.52) 11/5/ Exchange Credit. For AR to deposit. ed info to Neil Santana and Carol Ochoa on 11/4/08. 6, /5/ PO Z This is tied into the problem with IPAC DRN dated 11/05/08. Reversal of disbursement and down payment reversals need to be done. Paperwork to Demaris Cox on 11/11 and to Stacey Rayburn on 11/12. Pending signatures. 12, /6/2008M GSA MOTORPOOL. $ Z – Item not yet received and $ Z PO does not exist. (815.77)

64 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 11/7/ D7634Balance of $54.04 Z and $3.76 Z Items not yet received as of 11/12/08. (57.80) 11/7/ D7635 $7, pending receipt of items; $528, Z ed Lynette and Dan on 11/15/08 regarding this charge. This is a big typo -- Dan had filed a challenge and it was supposed to be corrected prior to the billing. It was not and a financial ROD needs to be filed or we have to reject the IPAC in its entirety. ROD filed by Lynette Armstrong on 11/20/08. (532,257.24) 11/10/ PO Z This is tied into the problem with IPAC DRN dated 11/05/08. Reversal of disbursement and down payment reversals need to be done. Paperwork to Demaris Cox on 11/11 and to Stacey Rayburn on 11/12. Pending signatures. (15,227.80) 11/10/ D7905 FUEL. Must have POL breakdown from Mavis Ilkenhans prior to posting. Mavis is on vacation. Copy to Mavis on 11/24/08. (189,441.63) 11/14/ FEDMIL W Z $ pending receipt of item. ed Lynette and Dan on 11/21 requesting status.(865.80) 11/19/2008M GSA - Z $6.51 Item not yet received and Z $29.85 item not yet received.(6.51) 11/28/ Cancellation for schedule – QWEST originally paid on 11/25/20084, /25/2008 DIT – BA/ALC switch; Manually adjust November 224 to remove RFC Payment from JSC SAP 224, Funds should have been paid from HQ’s ALC.(1,560.00) 11/25/ Advance – Shoichi Tachibana, Center to post.3, /28/ $35,000 Honeywell Aerospace – Advance, Center to post; $702,617 Texas Comptroller of Public Accounts – Center to post.702, Total November 2008 SOD(24,057.91)

65 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance December /4/ OPM - Oct Charges. To DI 12/5, Routed for cost on 12/8. Must use PLI 25 - FY2009 funds only. Pending Center Cost action. (50,337.75) 12/4/ To DI 12/05. Need to route for funding in the amount of $ Requested backup from DFAS 12/05, 12/09. Upon further review this does not need funding. IPAC DRN was posted to this PO in error. Once this is reversed out, this ipac can be posted. Reversal paperwork to Stacey Rayburn 12/10. (2,537.82) 12/5/ GPO. ed Kathy Padgett on 12/9, awaiting approval and POL breakdown. (1,546.00) 12/5/ GPO. ed Kathy Padgett on 12/9, awaiting approval and POL breakdown. (10,838.00) 12/5/ GPO. ed Kathy Padgett on 12/9, awaiting approval and POL breakdown. (3,179.00) 12/5/ GPO. ed Kathy Padgett on 12/9, awaiting approval and POL breakdown. (1,923.00) 12/5/ Pending receipt of items (15,227.80) 12/5/2008J To DI on 12/9, Routed for cost on 12/11. (837.09) 12/5/2008M $21.24 Z Items not yet received and $29.44 Z need goods receipt for additional 2 put in SAP. ed Dan Swint on 12/9 regarding both issues. (50.68) 12/8/ P8762To DI on 12/9, Need to route for cost of $1, (1,830.00) 12/9/ A1KDP To DI 12/11. Need cost of 7, (12,081.07) 12/9/ A1KDQ To DI 12/11. Need cost of 42, (45,841.76) 12/9/ A1KDR To DI 12/11. Need cost of 42, (46,982.08)

66 Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/9/ A1KDS To DI 12/11. Need cost of (6,417.05) 12/10/ FEDMIL Y0027 (17,380.92) 12/10/ FEDMIL Y0027 (14,374.72) 12/10/ to Steven Peyton, HQ for valid PO number 12/11. (438.00) 12/4/ Cancellation for schedule University of Houston originally paid on 12/2/ /9/ Cancellation for schedule Ramon Rona originally paid on 11/17/ /9/ Cancellation for schedule Ross Trisha Danielle originally paid on 12/5/ /9/ $ Jeffrey M Cullen = This is for PCS Advance on TA# P Vendor # can not post to clear the advance due to the funds being cancelled. Sent to Alina in travel office for assistance. Since this was canceled funds (2003), I asked Leslie Anderson for some guidance. Per Leslie, we already have a similar issue with this one and an SR was submitted and we're still waiting for some resolution from OCFO and the Comp center. Meantime, please put this on hold and we'll let you know how to clear this up as soon as we hear from the OCFO and the Comp center Net December 2008 SOD (229,640.37)

67 KSC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance 10/29/ GSA - Personal Property, Proceeds from R , R and R Center to post /28/2008POD Taxes Payroll variance on PCS Taxes reported for PP (funding issue) POD more than XD & KZ docs in SAP for PP200820(1,819.12) Total October 2008 SOD(1,463.92) 11/10/ D7915 Requested approval from Tim O'Brien on MUR charges on 11/12/08; Received approval on 11/12/08. Parked in SAP, To DI needs routed for full cost. Routed for funding of on 11/18/08. (156.92) 11/21/ GSA – Personal Property, Proceeds from R sale 41QSCI09034, Item 2, 8, 11-13, Center to post /25/ Cancellation for schedule – Helix Technology Corp (two payments $8,200 and $6,846) Originally paid on 11/21/08.15, /26/ Advance – Center to post326, /26/ $12,337 Astronaut Memorial Foundation, Royalty – Center to post.12, Total November 2008 SOD353,740.48

68 Daily Reconciliation Status KSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/3/ Pending funding action by center (25,796.00) 12/8/ Pending NSSC A/R action 1, /9/ Pending NSSC A/R action 3, /9/ Pending NSSC A/R action /9/ D8945 (133.57) 12/9/ Pending center cost action (200.00) 12/9/ D8944 (2,302.66) 12/9/ D8943 (4,838.18) 12/9/ Pending center cost action (40,565.73) 12/10/ Pending center cost action (2,435.96) 12/10/ (4,152.00) 12/11/ Pending center cost action (53.34) 12/10/2008PCS Taxes-76CP08T296Pending center labor jv 5, /10/2008PCS Taxes-76CP08T357Pending center labor jv 10, /10/2008PCS Taxes-76CP08T360Pending center labor jv /10/2008Payroll Pending center labor jv /21/ Reversal pending NSSC correction (6,846.00) 11/21/ Reversal pending NSSC correction (8,200.00) 11/18/ Reversal pending NSSC correction3, /2/ Pending center information11, /5/ Advance pending center posting6, /8/ Advance pending center posting /8/ Deposit error pending correction IPAC(4,152.00) 12/9/ Pending center information6, Total December 2008 SOD(54,425.96)

69 LaRC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance May C6651 FEDMIL; IPAC dated 5/13/08 was for $6,392.44; $6, was processed in May 2008 and $36.80 cleared in June 2008; Balance of $48.78 is made up of a credit of $22.50 and a debit of The $71.28 was cleared in September. Balance remaining is credit; waiting to receive credit memo from FEDMIL Blank Fund correction cleared against JV in June; NSSC to correct in September Total May 2008 SOD June 2008 M IPAC dated 6/5/08. On 6/17/08 ed Eric Strand - Logistics for up date on goods. On 6/19/08 Eric states "this item was rejected due to being wrong item. Manager Wayne Clemmons is working with the vendor to resolve discrepancy." As of 7/7/08 still awaiting word from Wayne or Eric. On 9/5/08 sent Eric an asking for an outcome on this issue. Spoke to Wayne on 9/26/08 he said he has called vendor over and over and no response. Wayne said he would let NSSC AP know the out come. (188.49) June C7984 June IPAC 849C7984 dated 6/9/08 various sap# totaling remaining 1, is broken down as follows: Requested cost of $17.65, $374.51, and $49.68 from Eric Strand. $ discrepancy With invoice, amount did not match SAP, Logistics (Eric Strand) at LaRC to correct. $ Discrepancy with invoice, amount did not match SAP, Logistics (Eric Strand) at LaRC to correct. Asking for a credit of $34.08 from Logistics (Eric Strand) because this is a duplicate charge; Credits of $140.21, $7.10, and $ and $2.56 to be taken against IPAC; NSSC is researching credits and has requested original bills that the credits apply to because there is no original IPAC/bill in SAP that the credits can be applied to Total June 2008 SOD July C9843 IPAC dated 7/11/08 was for $ $ was posted waiting on $35.20 good received and there are two credits (26.24) and (55.68). Waiting for original charges so they can wash out each other. Balance equals the total of the credits. NSSC AP researching credits. Waiting for Brian Waye to approve credits so I can proceed per Diana Cox Total July 2008 SOD 81.92

70 Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance August /22/ Reversal document not reentered in SAP; pending funding.(13,529.45) August E Waiting on information from Fedline/ FY 2003 Closeout Funds Citation # SLA As (need obligation number) Total August 2008 SOD(13,244.52) September /25/ Payroll deduction for PP same amount was included among the XD documents – NSSC AR to research /30/2008 NSSC Interest on payroll deduction - NSSC to process (19.73) Total September 2008 SOD October /10/ D5606$8.52 and $49.68 FED/MIL - Pending RCDIS in SAP Goods not received /17/ Reversal document not reentered in SAP – Pending second invoice to clear(329,488.98) Total October 2008 SOD(329,430.78) November /7/ D7637FEDMIL - ed Diana Cox for copy of bill. Pending receipt of items. (615.50)

71 Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance 11/19/ A1IYMNSSC AP to process(1,015.84) 11/21/ NSSC AP to process /25/ NARA Charges for Oct FY 2009(617.10) 11/20/ Reversal document not reentered in SAP – Pending funding.(2,643.40) 11/25/ Cancellation for schedule – SCE/Conscenics originally paid on 11/21/08.5, Total November 2008 SOD December /11/ FEDRAL PRISON INDUSTRIES INC- SENT TO DI NEED COST 12/12/08 (9,285.00) 12/11/ FEDERAL PRISON INDUSTRIES INC - SENT TO DI NEED FUNDING 12/12/08 (10,647.00) 12/11/ D9341FED/MIL (4,561.79) 12/9/ CITIZENSHIP & IMMIGRATION SERVICES- SENT TO DI REQUESTING COST 12/09/08. cost not in SAP 12/12/08 (25.00) 12/9/ A1KDLLAWRENCE BERKELEY- SENT TO DI NEED COST 12/011/08. cost not in sap 12/12/08. (444.11) 12/9/ A1KDMLAWRENCE BERKELEY- SENT TO DI NEED COST 12/011/08. cost not in sap 12/12/08. (14,803.51) 12/5/ US GPO- SENT TO DI NEED PLI/ALI SPECIFICATIONS (101.00)

72 Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/5/ J5039 US NAVAL SURFACE WARFARE CTR- SENT TO DI NEED TO REQUEST COST 12/08/08. COST STILL NOT IN sap12/12/08. CHECKED AWMS COST COMPLETED THIS IS A Z CODED GOODS ITEM. NEEED 103/105 12/15/08. (226.00) 12/4/ US PERSONAL MANAGEMENT OFFICE-OPM REQUESTING COST 12/05/08. COST STILL NOT IN SAP 12/12/08. Spoke to S.Kilby she said I may need funding because the cost is complete. (41,815.25) 12/3/ Chargeback on item rejected by Ronald Clemmons (17.13) 12/3/ Chargeback on item rejected by Ronald Clemmons (171.36) 12/8/ Pending NSSC AR processing /9/ Pending accounting information; NSSC AR /11/2008DITS (1,605,075.45) Total December 2008 SOD (1,687,172.60)

73 Daily Reconciliation Status MSFC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance February /28/ Misposting on SR to correct blank fund on document Account was credited twice.0.01 Total February 2008 SOD0.01 March /31/2008 Blank Fund Correction0.02 Total March 2008 SOD 0.02 August /13/ Document reversal; pending NSSC Travel Office processing(1,204.77) Total August 2008 SOD (1,204.77) October /7/ S8107DCAA - pending center funding action(868,605.14) 10/30/2008 Manual 224 adjustment needs to clear from Total October 2008 SOD(868,565.14) November /14/ Pending center cost/funding action final indicator box was checked on the PR(326,611.19) Total November SOD(326,611.19)

74 Daily Reconciliation Status Document DateItemReasonBalance December /11/ Pending NSSC AR processing48, /9/ Pending NSSC AR processing 3, /6/ Pending NSSC AR processing 1, /5/ Advance; pending center processing 10, /11/ Personal property; pending center processing2, /11/ Fed Debt /10/ Pending center cost action(967.05) 12/10/ A0DMAPending center cost action(20,172.12) 12/10/ A0DMBPending center cost action(9,723.03) 12/9/ Pending supporting information; NSSC AR /5/ Fed Debt /03/ Reversal document posted by MSFC(4,543,141.53) 12/03/ Reversal document posted by MSFC(568,761.57) 12/11/2008VariousDITS(3,265,981.53) 12/11/ NSSC JV to be cleared by NSSC AR Net December 2008 SOD (8,342,216.81) MSFC FBWT/FMS 224 Reconciliation Aging

75 Daily Reconciliation Status NMO FBWT/FMS 224 Reconciliation Aging Document DateItemExplanationBalance August FTS distribution for June 2008(14,236.33) Total August 2008 SOD(14,236.33) September Chargeback; did not get put into SAP(7,740.23) Total September 2008 SOD(7,740.23) 10/24/ FTS pending NSSC posting(7,861.57) 10/28/ Cancelled check6, /02/ Cancelled check2, /08/ Cancelled check Total October 2008 SOD /3/08Z IPAC TRAC /24/ IPAC(7,972.13) 11/19/08Dep #375012Advance Center to Post117, Total November 2008 SOD109, /1/ Posting error pending NSSC correction13, Total December 2008 SOD13,572.92

76 SSC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance 11/19/ Sales Order pending center action(475.00) 11/7/ Deposit pending Center action Total November 2008 SOD /4/ Pending NSSC A/R processing1, /10/ A0DAIPending cost action by center(1,347.36) 12/10/ A0DAH Pending cost action by center (54,495.46) 12/11/ DIT’s(20.00) 12/11/ DIT’s(143.50) 12/11/ DIT’s(3, /11/ DIT’s (192,871.38) Total December 2008 SOD $(250,366.92)

77 CenterBlank ALCBlank Functional Area Blank Business Area Blank Commitment Item ARCNo Variance DFRCNo Variance GRCNo Variance GSFCNo Variance HQNo Variance JSCNo Variance.No Variance KSCNo Variance LaRCNo Variance NMONo Variance MSFCNo Variance SSCNo Variance FBWT Continuous Monitoring Program Activities Daily Reconciliation Status

78 Outstanding IssuesCenterPOCOpenDueComplete Fund Balance with Treasury Outstanding Issues

79 Internal Controls Accounts Payable RecommendationProposed ResolutionStatus The NSSC should designate an individual within the Center's Accounts Payable or Procurement department to update the NSSC Vendor Invoice Processor of changes regarding Center's authority listing. In addition, a back-up designee should be assigned for each Center. The NSSC AP will obtain invoice approval lists from Center Procurement and Finance and implement a process to receive the POC list for Contract Assignments from Center Procurement. Procedure will require regular updates from and follow-ups to Procurement and Finance to ensure both lists are kept up to date. Closed Status of resolution – NSSC Transitioning Process Design Assessment

80 Accounts Payable RecommendationProposed ResolutionStatus The NSSC Vendor Payment Processor should validate that services have been rendered and the IPAC was approved by the applicable CO or COTR before posting to SAP. The NSSC sees the process differently. At the time the IPAC is received by NASA the U. S. Treasury has already reduced NASA's funding by the amount of the IPAC transactions so there is little need to hold these transactions out of the accounting system pending some additional approval. Posting the valid and complete transactions upon receipt actually allows NASA records to remain in balance with U. S. Treasury records. Currently the NSSC performs the following IPAC validations based on downloaded information from GOALS: Purchase Order Number, Obligation Amount in SAP, Type Payment, Originating ALC, Customer ALC, Document Reference Number, Dollar Amount, Accomplish Date. After validation, the IPAC is posted to SAP. For Goods Receipt related IPACs the NSSC also checks SAP to ensure the goods receipt transaction has been processed in SAP. For services related IPAC the NSSC posts the IPAC transactions upon receipt/validation and then notifies the responsible activity of the posting and asks for confirmation/approval of services claimed on invoice/IPAC. If the responsible activity disapproves the posting the NSSC will work with the charging entity to reverse the IPAC or take other required action. The NSSC recognizes that not all NASA Centers are using an approval prior to posting process for IPAC. Therefore the NSSC will develop a standard IPAC posting procedure and coordinate it with the OCFO to standardize the process across NASA. Closed Internal Controls Status of resolution – NSSC Transitioning Process Design Assessment

81 Audit Activity

82 Action Items

83 Status of Action Items NSSC Action ItemPOC StatusDate

84 DateEventLocationPOC February 2009Grants TransitionNSSC Upcoming Events

85 OCFO Wave 1 Center CFOs, DCFOs Wave 2 Center CFOs, DCFOs Wave 3 Center CFOs, DCFOs Wave 4 Center CFOs, DCFOs NSSC Feedback

86 ARC Potential Issues

87 ARC Potential Issues Continued

88 DFRC Potential Issues

89 GRC Potential Issues

90 GSFC Potential Issues

91 GSFC Potential Issues Continued

92 GSFC Potential Issues Continued

93 GSFC Potential Issues Continued

94 GSFC Potential Issues Continued

95 GSFC Potential Issues Continued

96 HQ Potential Issues

97 HQ Potential Issues Continued

98 JSC Potential Issues

99 JSC Potential Issues Continued

100 KSC Potential Issues

101 LaRC Potential Issues

102 LaRC Potential Issues

103 MSFC Potential Issues

104 MSFC Potential Issues Continued

105 SSC Potential Issues

106 SignOffPage