Information explosion 1.4X 44X

Empower the UserEnable the Compliance Officer In Place and Extensible Easy for IT Exchange, SharePoint, Windows Outlook, Word, PowerPoint, SharePoint, Mobile Apps Exchange, SharePoint, Lync, AD, File Server, third parties Exchange, SharePoint

Good deletion, preservation and legal hold policy management goes beyond content Manage storage and risk proactively

Personal Sites Unstructured Team Sites Project Sites Team Sites (Structured data) Records Management Controlled Business Information Site Policies Content Type Policies In-Place Records Records Center In-Place Records Document Deletion Policies

Records Management Records Center In-Place Records Content Type Policies Individual List/Library Policies Multiple Stages Records Management Workflow Site Policies Manages whole site lifecycle Existing SharePoint Retention policies

Existing SharePoint Retention policies Content Type Policies

Reduce risk by deleting data with policy Unstructured Data  OneDrive for Business  Team Sites Does not replace existing records management or content type policies. Introducing … Document Deletion Policies

Centrally Managed Easy to define Contain one or more delete rules Document Deletion Policies

Delete Rules

Compliance officers create policies, which can be assigned to …..  Site Collection Templates (including MySite)  Individual Site Collections Policies can be marked as default and mandatory Document Deletion Policy Assignment

When policies are not mandatory..  Site owners can choose an alternate policy or opt-out of the policy Document Deletion Policies Site Owner Control

One active policy per site Only one delete rule is active at a time for libraries within the site. Delete rules act on individual documents Only document libraries are affected Document Deletion Policies

When document deletion policies are applied:  Content Type Policies ignored  List/Library Policies ignored  Site Policies are unaffected Interaction with existing retention policies

Access though the Compliance Center One Document Deletion Policy Center per organization (Separate Site Collection) Delegate permissions to Compliance Officers Management

1. Create a single policy and a single default delete rule 2. Mark policy as mandatory 3. Associate Policy with Site Collection Template The default delete rule will be applied to all libraries. Site owners cannot opt-out of policy

1. Create a single policy and a rules with a default 2. Associate Policy with Site Collection Template The default delete rule will be applied to all libraries. Site owners can select one of the alternate delete rules, or opt-out (“Do Not Delete”).

1. Create multiple policies with one or more rules 2. Associate Policies with a Site Collection The default delete rule (if defined) will be applied to all libraries. Site Owners can select one of the delete policies for their site. All subsites inherit the policy from the parent. Sub sites owners can break inheritance and choose a Policy/rule combo and it applies to all children until inheritance is broken. Site owners can select one of the alternate delete rules, or opt-out (“Do Not Delete”).

Manage Centrally: Document Deletion Policy Center Targeted Data: OneDrive for Business, Team Sites Assign to Site Collection Templates or Specific Site Collections Defaults or Site Admin Selection: One Policy/Rule active per site Action: Delete rules act only on documents Content Type Policies and List/Library Policies are ignored Document Deletion Policies

Delete Policy

Other important compliance features which are related to delete... Discover and Preserve

Discover and preserve with eDiscovery

Content stays in Exchange and SharePoint Hold entire mailboxes, SharePoint sites, or apply a query No impact to users

Preservation occurs synchronously Items placed in secured library in same SharePoint site Lists, feeds, documents, and pages are preserved Supports multiple holds Admins cannot delete the hold data or site Version history is preserved when an item is deleted

Delete  Document Deletion Policies  Site Policies  Content Type Policies  Records Center Preserve  eDiscovery  Time based In-Place Hold  Unified In-Place Hold Policy

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