1. 08 | Configuring SharePoint Online
Anthony Steven | Principal Technologist, Content Master
Martin Coetzer | Portfolio Architect, Microsoft

2. Module Overview
Plan a Collaboration Solution

3. Manage SharePoint Site Collections
Common Errors and Best Practice Guidelines

4. Plan Site Collections Which site templates? How many site collections?
8: Configuring SharePoint Online
Which site templates?
How many site collections?
How much storage?
Do you need to grant external user access?
Who will be site collection administrators?
Top-Level Site
lucernepublishing.com
Subsite
lucernepublishing.com/sales
lucernepublishing.com/marketing
lucernepublishing.com/finance

5. Create Site Collections
8: Configuring SharePoint Online
Create site collections
Site name, domain name, URL path
Template
Site collections administrators
Storage and resource quotas
Delete site collections
Retained in Recycle Bin for 30 days
Restore site collections
Within 30 days to restore yourself
Within a further 14 days for Microsoft to restore

6. Configure Site Collections
20346A
Configure Site Collections
8: Configuring SharePoint Online
View site collection properties
Define site collection owners
Primary and standard site collection administrators
Share a site collection
Set site collection quotas
Storage
Server Resources
Upgrade site collection settings
If version is not most recent

7. Demo: Creating and Configuring Site Collections

8. Managing Site Collections with PowerShell
8: Configuring SharePoint Online
Setup the SharePoint Online Management Shell
Install Windows PowerShell 3.0
Download and install the SharePoint Online Management Shell
Connect to the SharePoint Online service
Connect-SPOService
Create and configure site collections
New-SPOSite
Set-SPOSite
Remove-SPOSite
Restore-SPODeletedSite

9. Configure the Public Website
20346A
Configure the Public Website
8: Configuring SharePoint Online
Modify the look and feel of the Public Website
Use a custom domain name for SharePoint Online
Prepare the Public Website
Associate domain name with Public Website URL (SharePoint Online only)
Create DNS records
Use a custom domain name for all services
Add domain name and create DNS records for Exchange Online and Lync Online

10. Common Errors and Best Practice Guidelines
8: Configuring SharePoint Online
Common errors
Granting too many or not enough permissions
Setting quotas too high or too low
Poor planning of site collections, domains, and URLs
Best practices
Follow the KISS principle
Centralize your management of SharePoint Online
Maintain your site to keep it fresh and up to date
Plan your permission structure carefully
Keep thorough and up to date documentation
Work with SharePoint developer or partner

11. Configure External User Sharing
Common Errors and Best Practice Guidelines

12. Plan External User Sharing
8: Configuring SharePoint Online
Users sometimes need to share documents with, or collaborate with, external users
Share a whole site with external users by inviting them to sign in to your site
Share individual documents with external users by inviting them to sign in to your site
Share individual documents with external users by sending them an anonymous guest link
Plan how and what to share
Understand what external users can and cannot do when external user sharing is enabled

13. Enable External User Sharing
8: Configuring SharePoint Online
Enable or disable external user sharing at two levels:
Tenant
Site-collection
Do not allow sharing outside your organization
Allow external users who accept sharing invitations and sign in as authenticated users
Allow both external users who accept sharing invitations and anonymous guest links

14. Demo: External User Sharing

15. Share Content with External Users
8: Configuring SharePoint Online
Share Sites
Invitations (users need to sign in)
Read, Edit, or Full Control
Share Documents
Anonymous Guest Links (share by , chat, social media)
View Only or Edit
View Who Sites and Documents are Shared With

16. Remove External User Sharing
8: Configuring SharePoint Online
Remove External User Permissions
Revoke Invitations
If they have not been accepted
Disable Anonymous Guest Links
Turn off External User Sharing
For the tenant
For the site collection only

17. Common Errors and Best Practice Guidelines
8: Configuring SharePoint Online
Common errors
Sharing more content than is necessary
Granting more shared access than is required
Forgetting you’ve created anonymous guest links
Best practices:
Plan what external users can see and access
Consider creating a site purely for external users
Use the principle of ‘least privilege’.
Avoid using anonymous guest links for sensitive content
Ensure you know the identity of any external users

18. Lesson Three
Plan for OneDrive for Business

19. Plan for Yammer Integration
8: Configuring SharePoint Online
Yammer
Enterprise-class social network for organization’s users to collaborate in a secure manner
Basic or Enterprise versions
Use Yammer with Office 365
Replace Newsfeed with Yammer
Use Yammer app for SharePoint
Settings>Enterprise Social Collaboration
Users can still use Newsfeed

20. Plan for Co-Authoring Co-authoring in SharePoint Online
8: Configuring SharePoint Online
Co-authoring in SharePoint Online
Enables multiple users to work on the same document without affecting each other
Planning for co-authoring in SharePoint Online
Permissions
Versioning level
Number of versions
Require check out
Content approval
Co-authoring support for SharePoint Online
Co-authoring in mixed Office environments

21. Plan for OneDrive for Business
8: Configuring SharePoint Online
OneDrive for Business
Private library for the storage, organization, and sharing of users’ work documents
Share with ‘Everyone’ or specific users
Provided with some Office 365 plans
Not the same as OneDrive but called ‘OneDrive’ in UI
Sync OneDrive for Business to local computer
SYNC>Sync now
Resyncs automatically when back online
Set storage quotas on OneDrive for Business folders
25GB, 50GB, or 100GB

22. Module Review
Plan a Collaboration Solution