1. SharePoint Site Admin Training
By: Toby McGrail Sr. Software Engineer
SharePoint Site Admin Training

2. Agenda Introduction Site Collection Overview Users and Permissions
Managing Features
Search Settings
Navigation
Recycle Bins
Create Sites and Site Collections
Site Collection Health Checks
Tips Tricks and Common Issues

3. Introduction
My name is Toby McGrail and I have been a Senior SharePoint Administrator over the last three years however been deeply involved in SharePoint for 8 years and counting.
Outside of SharePoint I have balanced lifestyle that includes my family, friends, and Fitness. Fitness and SharePoint are my passion.
Over 20 years IT Experience

4. Site Collection Overview
What is a Site Collection?
A site collection is used to provide a grouping of 'SharePoint Sites'. Each web application will typically have at least one site collection. Site collections may be associated with their own content databases, or they may share a content database with other site collections in the same web application
How do I Create a Site Collection in Office 365?
When should I create a Site Collection?
A good rule is each Business Functional unit should have its own Site Collection?
Site Collection Administrators
Full Control over all Sites in Site Collection

5. Users and Permissions Permission Levels
Full Control – Full Control means you have access to do anything within the site
Design - Can view, add, update, delete, approve, and customize
Edit - Can add, edit and delete lists; can view, add, update and delete list items and documents.
Contribute- Can view, add, update, and delete list items and documents
Read - Can view pages and list items and download documents
Limited Access - Can view specific lists, document libraries, list items, folders, or documents when given permissions

6. Users and Permissions Site Collection Administrators Site Permissions
Site Collection Administrators are given full control over all Web sites in the site collection. They may also receive site use confirmation mail. Enter users separated by semicolons
How do I add or remove a Site Collection Administrator
Site Permissions
Adding a User or Group
When to use a Group and when to add users
Permission Inheritance

7. Managing Features Site Collection Features Site Features
Located in the Site Collection Settings and can be accessed from any site in the Site Collection
Site Features
Located in the Site Actions portion of Site Settings Page
How to Activate and Deactivate Features?
Click the Activate Button and Feature will Activate
If Feature is Acivated you will see a Deactivate Button

8. Search Settings Configure Search Settings
Enter a Search Center URL - When you've specified a search center, the search system displays a message to all users offering them the ability to try their search again from that Search Center.
Query Results - Which search results page should queries be sent to? Custom results page URLs can be relative or absolute. URLs can also include special tokens, such as {SearchCenterURL}. This token will be replaced by the value in the "Search Center URL" property. If the value in this property ever changes, any URL using the token will update automatically.
Example: {SearchCenterURL}/results.aspx

9. Search Settings – Result Sources
Use result sources to scope search results and federate queries to external sources, such as internet search engines. After defining a result source, configure search web parts and query rule actions to use it. Learn more about result sources.
Result Sources replace Search Scopes, which are now deprecated. You can still view your old scopes and use them in queries, but not edit them.

10. Navigation Global Navigation Current Navigation
Specify the navigation items to display in global navigation for this Web site. This navigation is shown at the top of the page in most Web sites
Structured Navigation – Uses the OOB SharePoint default navigation
Managed Naviation – Uses Term Store Management tool to configure Items to create Terms using Metadata
Current Navigation
Specify the navigation items to display in current navigation for this Web site. This navigation is shown on the side of the page in most Web sites.

11. Recycle Bins User Recycle Bin Site Collection Recycle Bins
User deletes an Item where does it go
How to Restore a Deleted Document?
Site Collection Recycle Bins
Site Collection Recycle Bin
Views
End User Recycle Bin
Deleted from End User Recycle Bin

12. Create Site Collections and Sites
Creating Site Collections
You must be a Farm Admin to Create Site Collections
SharePoint Office 365 Settings Page
Creating Sites
Who can Create Sites?
Site Collection Administrators
Sites Owners – Must Have Full Control
When to Create a Site instead of a Library and Lists
Create Sites when Business Units need a group of data such as multiple document libraries, announcement list and team calendar

13. Site Collection Health Checks
New Feature that allows you to run on demand to check the health of Site Collection
Gives consideration on things to fix
Customized Files
Pages that Need to be Reset to Site Definition
Upgrade Checks prior to upgrades
Conflicting Content Types
Missing Galleries
Missing Parent Content Types
Missing Site Templates
Unsupported Language Packs
MUI References

14. Tips, Tricks and Common Problems
Maintain Sites in Site Collection
Do not allow many people to create sites as it can get out of control fast
Doing this reduces storage and the need for only needed sites
Mysites
Teach users how to use mysites and that it’s a Sandbox
Reset to Site Definition
Manage Content Types
Site Templates
Only Make the Templates you want to use available to Site Owners
Create Help Site For Users with FAQ and How to Items?

15. Questions
Do you have any issues that you have seen that we have not covered
My Blog
Contact Information:
Toby McGrail –