1. SharePoint 101 – An Overview of SharePoint 2010, 2013 and Office 365
By: Toby McGrail Sr. Software Engineer
SharePoint 101 – An Overview of SharePoint 2010, 2013 and Office 365

2. Agenda Introduction SharePoint 2010 Overview
What’s New In SharePoint 2013
Office 365 Overview
Overview of Site Collections, and Sites
Lists and Libraries
Workflows, Office Intergration, Forms and Other SharePoint OOB Features
Levels of Security and Access
Questions?

3. Introduction
My name is Toby McGrail and I have been a Senior SharePoint Administrator over the last three years however been deeply involved in SharePoint for 8 years and counting.
Outside of SharePoint I have balanced lifestyle that includes my family, friends, and Fitness. Fitness and SharePoint are my passion.
Over 20 years IT Experience

4. SharePoint 2010 Overview Core Features
SharePoint 2010 is loaded with many functions and features that are as follows: Site Collections – A group of sites that include lists, libraries, data and much much more
Sites - A place to store a teams documents, announcements, files, important data to be shared in one universal location
Lists / Libraries – The exact place where you store information such as documents, business data, announcements, newsletters and much much more.
Web Parts - Is a snapshot of information that can be rolled up depending on business and functional needs.
Pages – A place to put specific information in one place as well as the main site.
Alerts – To be automatically notified on workflows, if information on a site is added, changed or removed.
Versioning – To have past copies kept and updated for things such as policies, procedures and much more.
Metadata - Metadata is data about the data. A way to tag documents, search for information and much more.
Workflow - A way to automate procedures and requests
Security – We live in a day and age where it is vital to our business

5. What’s New in SharePoint 2010
Powerpoint Automation Service
App Management Service
Translation Service
Improved Office Web Apps
Improved Scalibility
Improved Records Management
Secure Delegation
Request Management
System Status Notifications such as upgrades, notices and downtime
Developer Dashboards
Easy Upgrades
New Search Engine
Business Intelligience Upgrades
Now supports on Premise and THE CLOUD
Dashboards
Workflows now run using Workflow Manager and Fully Customizable
Design Manager

6. Office 365 Overview Sites and Community Content and Data Search
Services

7. Office 365 Feature Packs

8. Site Collections and Sites Overview
A site collection is used to provide a grouping of 'SharePoint Sites'. Each web application will typically have at least one site collection. Site collections may be associated with their own content databases, or they may share a content database with other site collections in the same web application
A SharePoint Site is a collection of pages, site templates, lists, and libraries configured for the purpose of achieving an express goal. A site may contain sub-sites, and those sites may contain further sub-sites. Typically, sites need to be created from scratch, but sites can also be created according to packaged functionality. Examples of Site templates in SharePoint include: blogs, collaboration (team) sites, documents, and meetings.

9. Lists and Libraries
Lists and libraries are stored in SharePoint Sites. A List can be thought of as a collection of pieces of information — all of which (typically) have the same properties. This could be considered similar to a database table. For instance, you can have a list of links called "my links", where each item has a URL, a name, and a description.
Lists have many features such as workflows, item-level or list-level permission, version history tracking, multiple content-types, external data sources and many more features. Some of these features depend on the version of SharePoint that is installed.
SharePoint supports the creation of multiple views of a list or library, including Gantt chart and calendar views. Views can define columns to show, rankings, aggregation and establish criteria for inclusion in the list. Views can be personal or distributed to a group of users.
From 2007 on, lists also support item (document or record) level security permissions, where each list item can have a unique permission level. This feature can cause problems in viewing large lists and Microsoft recommends that for 2007 a list have no more than 1,000 unique permissions defined, and in 2010 that limit is 5,000.
A Library is a list where each item in the list refers to a file that is stored in SharePoint. Libraries have all the same behaviors as lists, but because libraries contain files, they have extra features. One of these is the ability to be opened and modified through a compatible WebDAV client (e.g. Windows Explorer).
Microsoft SharePoint comes with some pre-defined list and library definitions. These include: Announcement Lists, Blogs, Contacts, Discussion Boards, Document Libraries, External Content (BCS) lists, Pages, Surveys, and Tasks.
Some of these pre-defined lists have additional integration. For example, lists based on the contact content-type, and lists created using the calendar list template can be synced directly with Microsoft Outlook.

10. Workflows and Office Integration
SharePoint 2010, 2013, and SharePoint Online gives you the ability to run standard and custom made workflows on lists, list items, documents forms and much more. This enables your business to automate many internal items such as vacation requests, timesheets, changes to policies and much much more.
Office Integration is vital to this day in age and most of the features you currently use in Office you can integrate with SharePoint. Some things these include are:
Calendar views
Explorer view
Turn spreadsheets into Lists
Alerts
Newsfeeds :

11. Security and Access
With anything on the cloud or on your local machines security is vital in this day and age. SharePoint has a fantastic security model and we could spend hours discussing it instead we will just go over the permission levels and inheritance.
By default all sites will inherit the same security as the site above unless you choose otherwise.
Now lets look at the different levels
Full Control – Full Control means you have access to do anything within the site
Design - Can view, add, update, delete, approve, and customize
Edit - Can add, edit and delete lists; can view, add, update and delete list items and documents.
Contribute- Can view, add, update, and delete list items and documents
Read - Can view pages and list items and download documents
Limited Access - Can view specific lists, document libraries, list items, folders, or documents when given permissions

12. Questions
Do you have any issues that you have seen that we have not covered
My Blog
Contact Information:
Toby McGrail –