New Hanover County Schools End-of-Course Test Administration Training Online Administration Summer 2012

EOC Schedule July 30EOC Training Monday, Aug 6EOCs Tuesday, Aug 7Make ups Wed, Aug 8 Remediation NHHS Lab 9:00-11:00 Thurs, Aug 9Retest

School Test Coordinator’s Responsibilities Specific to EOC Online Testing (page 11) Ensure appropriate test security procedures are followed. For example, secure online test items must not be visible on a computer monitor unless a test administrator, proctor, and student are present during the actual administration of the test. Create or manage user accounts in NC Education for all test administrators. Ensure information required in NC Education is complete and accurate before the designated deadline. Ensure school test administrators can access the secure site. School test administrators must be notified that user accounts are confidential and designated as secure and are not to be shared with other personnel or students.

Test Materials Online (page 26) Test Administrator’s Manual (13151) Computer with an up-to-date applications Training Notes: –Review technical requirements: –Personal computers and personal learning devices must not be used at this time. DPI issued/approved graph paper (Algebra I) Extra sharpened No. 2 pencils Supply of blank paper Graphing calculators for Algebra I Accurate timing device that does not make noise

Test Administrators Test administrators must by certified staff. –Teachers –Social workers –Counselors –Retired teachers –Teacher assistants who are certified teachers

Estimated Administration Time (pages 31, 32) 150 minutes 2 two-minute breaks every 60 minutes Allow ample opportunity to complete the test. As long as students are engaged and working and the maximum time allowed has not been reached, they must be given time to complete the test.

Monitoring Students During Testing Walk frequently and quietly throughout the room. –Position self to have an unobstructed view of and easy access to students. Do not read test questions from open student test books. Do not indicate answers to students. Some examples include but are not limited to: –telling students to “look at the question again” or offering similar advice; –making a facial expression, hand gesture, or utterance (e.g., coughing, clearing throat) to indicate approval or disapproval of the student’s response; and –standing beside the desk, reading a question, looking at the student’s response, and then pointing to the correct answer or pointing to the question as if to indicate “read the question again because you have bubbled the wrong answer.” Test administrators and proctors (see proctor statement) cannot help students: –by explaining the directions in their own words; –by explaining the meaning of any word in the directions, test questions, or answer choices; –by rephrasing test questions; –by translating a word or phrase into another language; or –by providing synonyms for unknown words.

Online Procedures to Complete BEFORE the Test Administration (page 35) Test administrators must: Register all students in NCEd (bulk upload – see handout) Enter responses to Student Interface Questions (SIQ) Schedule administration sessions date(s) and start time window(s) in NCEd

Online Procedures to Complete Following the Test Administration (page 46) Complete Admin Entry tab coding for select students who (1) are absent from all makeup test sessions, (2) are identified only under Section 504, and/or (3) are identified with a transitory impairment.. Complete and return Review of Accommodations Used During Testing form(s) See handout. Complete the Accommodations Provided data screen for any student SIQs marked as requiring accommodations. Note: Scores will not be available until the Accommodations Provided is completed

Retest 1 Policy and Procedures Online (page 47) Students taking the EOC Online Tests of Biology and English I may be grouped for Retest 1 administrations The Algebra I EOC test must not be administered with another subject (i.e., biology or English I) Test coordinators must ensure that students do not feel uncomfortable with mixed-subject grouping, so that test performance is not affected

Sections Specific to EOC Online TAM Online Test Format (page 3) Online Assessment Tutorial Recommendation (page 4) Help Desk of EOC Testing (page 5) Wireless Connections (page 6) Internet Security, Security of Test Materials, and Online Content (page 7) **Additional Test Administrator’s Responsibilities (page 16) Testing Accommodations for End-of-Course Online Tests Only (page 22) Addressing Technical Issues (page 33) Directions for Administration (page 34)

Online Test Format (page 3) SIQ must be completed for students requiring a different background color, Large Font, or documented accommodations BEFORE test day. Regular or large font and different background colors are available to ALL students. –Consider for students who routinely use similar tools (e.g., color acetate overlays, colored paper, large print text). Computer Reads Test Aloud—Student Controlled and/or the Multiple Testing Sessions accommodations must be entered into the SIQ BEFORE test day Test administrators must complete the Accommodations Provided data screen AFTER each test administration for students marked as requiring Computer Reads Test Aloud—Student Controlled, Multiple Testing Sessions, or other documented accommodations in the SIQ. –Student scores will not be available until the Accommodations Provided data screen is completed for each accommodated student.

Online Assessment Tutorial (page 4) Located at:

After Testing - Returning Materials Return all materials to the Testing Department –All test booklets –Unused answer sheets and header sheets –Scrap paper –Graph paper File completed Review of Accommodations Used During Testing forms at the student’s home school.

Edits to Manuals (TAMs) Paper-and-Pencil TAMOnline TAM Pages 59 & 61 Page 41 (Reference TNN Message dated 12/13/2011) Change “Required” to “Eligible” Students identified as limited English proficient and in their first year in U.S. schools who score below Level 4.0 Expanding on the state-identified English language proficiency reading placement test are not eligible to be assessed on the English I end-of-course test. Strike through: SAY: Click NEXT to go to the Sample Summary page and wait for my instructions. The test administrator must pause to allow students to respond.