1. NC Math I & Math III EOC Field Test Training Fall 2017

2. Purpose of Field Testing
To try out the test questions in an environment that simulates an operational test
To generate data that will assist NCDPI in making decisions about test questions or the test as a whole
To generate data that will assist in determining the level of difficulty and fairness of each question
To determine the level of accessibility to the test questions and the test by students with special needs
To determine the timing needed to administer the test
To collect data to equate forms of the test and to link to performance standards
Teachers should discuss with students the purpose and importance of field testing and encourage them to take the test seriously
AG page 1

3. Testing Window Spring Semester: April 26 & 27th, 2018
2nd Thursday 9:00am
Send to Class with Lunch option pass
4th Thursday 11:49am
Give passes before hand
Make announcement to dismiss
Must allow students who have not eaten yet to eat first
Start testing at 12:15pm
1st Friday 7:15am
All second block will arrive to Large Café
I will dismiss to class as the 1st block is complete
3rd Friday 10:45am
Plan to attend 5th Lunch
AG page 2

4. Administration Timing
Two sections of Algebra I: Inactive followed by Active.
Small portion of experimental/field test items which do not count toward or against the student’s score included in all subject areas.
*Math I includes calculator inactive section prior to calculator active. Students must ‘end’ the calculator inactive portion of the test, then raise their hand to obtain a calculator for the calculator active portion
AG page 3

5. Test Security North Carolina Testing Code of Ethics
All materials must be accounted for by the School Test Coordinator before, during, and immediately after testing
STC must ensure that all used scratch paper and graph paper are returned for secure destruction
Secure test questions must NOT be used at any time during instruction or in resource materials (e.g. study guides)
Materials with sample test questions must be shared with principal and STC before use
Teachers CANNOT provide instruction related to the content being tested on test day
Teachers CANNOT discuss specific items from the tests with students or colleagues
No person may copy, reproduce, or paraphrase the test materials
AG page 3, 6 - 8

6. Before Test Day

7. Test Administrator’s Responsibilities
EOC Training
Test Administrator’s Responsibilities
Must be a school staff member with some college coursework in education (preferably a NC educator’s license)
Retired teachers and long term subs can serve as a TA if employed by the school/CMS on test day
Must receive face to face training, including accommodations
Read Assessment Guide prior to training
Have a current NC Education account
Be familiar with the NC Test platform
Maintain security and account for all test materials
Conduct unbiased test administration
Follow the script and directions exactly as written in the AG
Monitor the testing session & complete required documentation
Report all irregularities immediately
AG page 5 – 8, 11

8. Proctor’s Responsibilities
Assigned in all EOC field test sessions regardless of the number of students testing (no roving proctors)
Must be 18 years or older and not a student enrolled in the K-12 public school system
Cannot be assigned to a room where relative or ward is to be tested
Must be registered in the CMS volunteer system
Cannot assist students nor be left alone with testing materials at any time
Cannot pick up/return test materials to STC
Cannot handle any test materials (collect or pass out)
Cannot read test directions
Cannot touch a student’s computer
Cannot answer questions
NOTE: These specifications are no longer included in the AG. Remember the new AG’s audience is the Test Administrator.
AG page 5 – 8, 11

9. Hallway Monitors Hallway monitors must be trained
NC Testing Code of Ethics and the hallway monitor’s responsibilities
Sign Testing Code of Ethics Affidavit and training sign-in sheet
If serving as a Test Administrator or Proctor (during emergencies) must also be trained in those roles
Should actively monitor assigned areas
Walk through hallways, look in classroom windows
Make sure rooms are prepared for testing (desk spacing, walls cleared, and 2 adults in test session)
Assist Test Administrators and proctors with issues
Assist students during restroom breaks and emergencies

10. Prepare the Testing Environment
All rooms must be checked prior to testing by a school staff member to ensure they have been prepared for testing
May utilize the School Testing Coordinator Monitoring Checklist
Make sure all windows on doors are uncovered
STC needs to have access to monitor and observe what is happening in each testing session
Post “Testing – Do Not Disturb” sign on each door
Walls and desks must be clear of test taking tips and content
Clocks must be at the front of the room where students can see
Space student work areas for testing to discourage cheating
Submit Non-Traditional Seating Request form for approval by November 7 (Google Form)
HANDOUT: School Test Coordinator Checklist “Before Testing”
Test administrators must be instructed to contact STC regarding any questions about the testing environment. STC responsible for checking all testing rooms meet requirements before testing.
AG page 7

11. Prepare for Test Day
Check to be sure that all computers meet specified technical requirements and are in working order
Ensure all devices that will be used for testing have the NCTest App
Fully charge all test devices and have power cords available for test day
In NC Education:
Confirm that all students are listed in the Admin Entry Tab for the test they will take
Verify all SIQ’s are entered correctly
Clear calculator memory and all applications (Appendix D)
AG page 10,

12. SIQs- I will complete
The following are the SIQs that must be verified or added in NC Education
Alternate Background Color
Large Font
Multiple Testing Sessions
Test Read Aloud (in English)
Other Accommodations
Select for students with accommodations other than listed above
*This is an online field test. Students needing special print will not participate.

13. Prepare Students
AG page 2, 8 - 9

14. CHANGE- Know Local Procedures
Providing additional time to students needing more than the maximum time (students with documented extended time)
Ending an online test session
Student should select “End Test” (if student is done answering all questions) and turn off the computer, monitor, etc.
Contacting the School Test Coordinator during testing
Returning students to the regular school schedule
Reporting testing irregularities
Restroom breaks and emergencies
Returning materials to the School Testing Coordinator
Completing student SIQ’s, special codes, and accommodations provided in NC Education
Trouble-shooting technical issues
Materials pick-up and return on test day
TA recording materials counts throughout testing
Removal of paper clips
Clearing calculator memory
Reporting irregularities
Filing review forms
AG page

15. WHITE SHEET- Required Testing Materials
Assessment Guide (NC Math I & NC Math III Field Test)
Accurate # of Chromebooks
Sharpened pencils
Blank paper & graph paper
Accurate timing device (in tub or room)
Test Day Certification Form
Review of Accommodations Used During Testing Form(s)
“Testing Do Not Disturb” sign
Student Roster
Calculator
Only calculator active portion of Math I and all test items for Math III
AG page 21

16. Testing Devices: On Test Day
Chromebooks:
Launch NC Test Kiosk Mode
The login process should start no more than 30 to 40 minutes before testing begins
Students should not be in the classroom when the Test Administrator is logging into the computers
The Test Administrator must select the correct assessment and student when logging in
The student’s name and the START page will be displayed on the screen
DO NO CLICK THE START BUTTON FOR THE STUDENT
AG page 22

17. On Test Day

18. Prohibited Items Electronic Devices Personal Belongings Testing Aids
Any student observed with a cell phone/electronic device on their person during testing or breaks must be dismissed from testing and the irregularity reported in OTISS (this includes wearable activity trackers & personal learning devices)
Any electronic devices found must be investigated by the STC
Personal Belongings
Students’ personal belongings should be placed at the front/ back of the classroom. No access to personal belongings is permitted during testing
Testing Aids
No textbooks, reference books, wall charts, study guides, reference charts, etc. may be present during any test administration
Food and Drink
Students: Not allowed unless approved for medical reasons
TA/Proctor: May have a beverage that is not distracting
AG page

19. Student Monitoring
Test Administrator and Proctor must turn off their cell phones and all electronic devices prior to testing
Cannot be visible during testing or breaks
Test Administrators and Proctors MUST:
Walk frequently throughout the room
When seated, have an unobstructed view
Avoid distracting behaviors
NOT be on a computer or reading
NOT read test questions over students’ shoulders
NOT indicate answers in any way to students
NOT explain test directions, meanings of words, rephrase test questions, etc.
Test Administrator will record on the roster the online form number- At the top of the screen.
HANDOUT: School Testing Coordinator Monitoring Handout “During Testing”
STC must monitor all testing sessions throughout the day when not attending to other test day responsibilities
AG page

20. Student Restroom Breaks & Emergencies
If a student must leave the testing session for restroom breaks, becoming ill, lunch, etc.
Secure test materials (scratch & graph paper)
PAUSE must be clicked to prevent test items from being visible on the computer monitor
A test can be paused for 60 minutes
Upon return CONTINUE must be clicked to resume testing
Only one student permitted outside of the testing room at a time
Have hallway monitors in place to supervise students during breaks or emergencies
Test Administrator must record the time the student leaves and returns to ensure the maximum testing time is provided
Time outside of the classroom for breaks and emergencies must not be taken out of the student’s maximum 4 hour testing time.
AG page

21. Early Finishers
Students who complete the test before time has expired must be allowed to read novels or other non textbooks
Verify that students have finished and checked their answers
Ensure that the student pressed ‘End Test,’ then collect the computer
Give the student the reading material
The reading material must be checked to ensure that it does not contain information regarding tested content
If all students finish the test, review their responses, and end their tests before the scheduled time is over, the TA may end the testing session
The test administrator can say “have you finished?” “have you checked all your answers?”
Student materials will not be returned to them
The TA cannot review student materials. It must remain closed
AG page 18

22. Online Testing Irregularities
Technical Issues
Device stops working
Device has battery failure
Device does not have the proper settings
Test Administrator clicked start for the student
Student did not receive proper accommodations
SIQs not entered
Headphones not provided
Wrong test was launched
Student tested under the incorrect name
Student exited test before it was complete
AG page

23. After Testing

24. Test Administrator Checklist
Verify all materials are collected from students (Chromebooks, scratch paper, graph paper, calculators, etc.)
Complete any Review of Accommodations Used During Testing forms
Complete and sign both sides of the Test Day Certification Form (Test Administrator and Proctor)
Clear all calculator memories
Walk all materials directly to the Testing Coordinator’s designated area
Report all testing violations or irregularities
AG page 39

25. Completing Special Codes:
NC Education
Completed under Special Codes Tab by 7:00 p.m. on test day
For field testing, only document Misadministration, Section 504 Only, Transitory Impairment. Do not document: Absent from Makeup, Repeating Student, Transfer EOC/EOG only
Special codes can be completed before or after testing
Completed under Accommodations Provided Tab by 7:00 p.m. on test day
Any accommodations provided to the student during the testing session
Accommodations provided must be completed after testing
School Test Coordinator, Test Administrator, or designated school personnel should complete these sections
AG page