Sub Records - Time Missed & Time Worked 2010/2011.

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Presentation transcript:

Sub Records - Time Missed & Time Worked 2010/2011

Sub Records Active Emps #Abs Recs 07/01/09 06/30/10 #Abs Per Emp #Abs Per Month BSD1,05122,754221,896 sic 12,179 pd 4,567 vac 1,581 SD ,298261,525 sic 8,909 lwop 2,527 vac 2,457 DELTA1,71838,663233,221 sic 24,862 lwop 2,586 vac 4,273 FMCM58716,166281,347 sic 5,994 sbus 2,250 vac 782 SD232,41248,557204,047 sic 29,441 chr 5,754 vac 6,295 MLAKE39814,468361,206 sic 5,294 pd 1,367 vac 3,349 PLPSD *(3/12) 51213,484261,124 sic 4,756 vac 3,896 RETSD2,20549,079384,090 sic 24,524 pd 7,076 vac 6,032 SOAKS1,27434,503462,875 sic 17,993 pd 3,517 vac 8,436 TMSD *(9/12) 2014, sic 1,403 lwop 753 pd 792 vac 613 WSD4,650138, ,537 sic 73,237 pd 15,860 vac 14,064

Sub Records The Sub record is very powerful and can automate more than just absences and sub pay SUB.011 Use absence code/reason for proper accounts (PD, floater days, etc.). Even more important for SUB,CAS not replacing anybody. Can determine account and rate of pay Who is still creating journal entries from payroll ? Why ? Who is creating Casual timecards from sub records ? Why Not ? Leave Requests tightly tide to sub records Workshops tightly tide to sub records (accounting implications)

Sub Records *Fmcm, Mlake, Portage schools add request for Sub record which is then placed by the subclerk New SFE release for July (new ASP model) … who is updating ?? Abs/ Work Call Sys Entry Sub Clerk Process Schools SUB.001 /002 Report (manual) Time CardLve Entry Lve RecWrks Entry Wrks Rec WSD SFEACDL NoneCASSFEManualSFECIMS SOAKS SubFACDL Semi-m, weekly CASSubFCIMSSubFCIMS FMCM …ACDL NoneCAS ( some) SchlsCIMSSchlsCIMS MLAKE …ACDL BiweeklyCAS,SUBSchlsManualSchlsNot PLPSD …ACDL Semi-mCASSchlsSubclkSchlsNot RETSD …ACDL Month*CAS ( some) SchlsCIMSSchlsCIMS SD23 SFEACDLLWeekly…SFECIMSSFE?? SD72 SFEACDLLWeeklyCAS,SUBSFEManual DELTA SFEACDLLNoneCASSFEManual TMSD …ACDL WeeklyCAS,SUBPayclkCIMS BSD …ACDLLSemi-mCASsubclkPayroll

Sub Records Payroll Process promote absences SUBNOTHIST run for last payroll cutoff dates and make sure that all sub records have been posted properly. PAY.408 Manually add absence adjustments as required EMS.SUBDATE Change cutoff date SUB.999 SUB.996 stamp all records “P” (biweekly or semimonthly hold back) Print last page of SUB.999 SUB.996 to balance with payroll SUB.001 SUB.002 Index by 6 (date) and check “P” status PAI.501 time missed totals for manual adjustments SUB.502 Copy sub records absences to timecard Run a proforma and check totals against SUB.999 SUB.996 (taking into account PAI.501 adjustments) After payroll actual PAY.408 Index to view timecards not promoted and PAI.602 promote inactive employees as required

Sub Records Payroll Process promote time worked SUBNOTWORK run for last payroll cutoff dates and make sure that all sub records have been posted properly. SUB.999 SUB.996 stamp all records “P” using period start and end dates for payment Use SUB.990 SUB.991 to balance employee counts and amounts and set long term rates SUB.001 SUB.002 Index by 6 (date) and check “P” status SUB.501 Copy Cas,Sub pay records to timecard Run a proforma and check totals against SUB.990 SUB.991 After payroll actual PAY.408 Index to view timecards not promoted as these employees were not paid

Sub Records What do you do with the reports from Schools ? What do you do with all of this great absence info ? Auto Dock Let employees see their absence info EC Let adminstrators see their staff absences Establish annual averages/benchmarks per job code Establish who is above average and requires review How to you do A/R invoices for MTS, etc. ? SUB.992 SUB.993 SUB.910 PAI.910 (FMCM)