1 Annual Meeting January 28, 2013

Agenda Introduction of Current Board members Announcements by Officers and Committees Review of 2012 Financials and 2013 Projections Election of Officers Other association business Goals for 2013 Adjournment 2

Board Members 2012 NameResponsibility Melanie ReyesMelanie ReyesPresident Melanie Reyes Jim GerlandJim Gerland Vice President Jim Gerland Cathi WiseCathi WiseSecretary Cathi Wise Deborah ChaneyDeborah Chaney At Large Deborah Chaney John Y’BarboJohn Y’BarboAt Large John Y’Barbo 3

Committee Chairs 2012 NameResponsibility Tracy WamsleyTracy WamsleyDeed Restrictions Tracy Wamsley Darryl VossDarryl VossArchitectural Committee Darryl Voss Architectural Committee Darryl Voss Lisa NorwoodLisa NorwoodMaintenance Committee Lisa Norwood Pat GarnerPat GarnerFinance Pat Garner Bill ColeBill ColePool Management Bill Cole Amy EftingAmy EftingWeb Master Amy Efting 4

Announcements & Reports Presidential overview Committee Reports Garage Sale/ Recreation Garage Sale/ Recreation Pool Usage Pool Usage Maintenance Maintenance Architectural Control Architectural Control Deed Restriction Deed Restriction 5

Garage Sale/Recreation Yard of the Month April through August Winner received Home Depot Gift Card Winner received Home Depot Gift Card April Piney Woods April Piney Woods May Blueberry May Blueberry June Bayou Oak June Bayou Oak July Fernwood July Fernwood September Cambridge September Cambridge October 6, 2012 annual garage sale 37 participants (versus 67 in 2012) 37 participants (versus 67 in 2012) Pool open May through September Fri/Sat/Sun busiest days Fri/Sat/Sun busiest days 6

Pool Usage No. of people DayMostLeastAverageper hour Saturday Sunday Tuesday Wednesday Thursday Friday

Maintenance General Castlewood entrance WTHOA/FISD installed new bedding and trees Castlewood entrance WTHOA/FISD installed new bedding and trees Falling Leaf entrance tree/bush removal/install miscanthus and live oak Beechwood sidewalk easement remove decaying trees, grind stumps Pines cul de sac streets trim palm trees Pines cul de sac streets trim palm trees Seasonal flowers & mulching of entrances & medians (semi-annually) Seasonal flowers & mulching of entrances & medians (semi-annually) Landscape contract month to month Landscape contract month to month Plumbing repair for water line break at Castlewood park Plumbing repair for water line break at Castlewood park Irrigation repairs Applewood park/Falling leaf entrance Irrigation repairs Applewood park/Falling leaf entrance Irrigation system installed for Castlewood entrance flower beds Irrigation system installed for Castlewood entrance flower beds Flag replacement (every six months – L. Weed volunteered) Flag replacement (every six months – L. Weed volunteered) Pool Pool Contract review March Contract review March Pool pump #2 replaced June Pool pump #2 replaced June 8

Applewood Park/Pool Play structure replacement Additional sand for fall zone Pool fencing repairs - January Parking lot chain gate/signage Ceiling fan replacement Picnic table (1)/benches(2) Repair pool house roof decking/shingles Repair pool house roof decking/shingles Change pool access to code box instead of keys – solicit bids Change pool access to code box instead of keys – solicit bids 9

Architectural Control Computer review and approval process 15 requests submitted 1 not approved Breakdown by type of request Pool 6, Pool/Patio combination 3 Pool 6, Pool/Patio combination 3 Fence 1 Fence 1 Storage Building 1 Storage Building 1 Upstairs siding and windows replacement 1 Upstairs siding and windows replacement 1 Patios 1 Patios 1 Sidewalk 1 Sidewalk 1 Remove pool install Patio 1 Remove pool install Patio 1 10

Deed Restriction 68 Violation Notices Sent 1. Vehicles Cars, Boats, RV’s, Trailers stored in drive/grass Cars, Boats, RV’s, Trailers stored in drive/grass General Appearance General Appearance Mowing, Edging, Weeds, Holiday decorations Dead Tree Removal Dead Tree Removal Trash should be put to the curb no earlier than the night before trash pickup, and trash cans should be out of site after trash day Trash should be put to the curb no earlier than the night before trash pickup, and trash cans should be out of site after trash day 11

12 Financial Review

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15 Election of Board Members Two Board openings Secretary (3 year term) Secretary (3 year term) At Large (1 year term) At Large (1 year term) At Large (2 year term) At Large (2 year term)

16 Other Business Newsletter editor needed January and May January and May Volunteer sign up Sign up to volunteer tonight or at Sign up to volunteer tonight or at Street light outages Report street light outages to TNP at (888) Report street light outages to TNP at (888)

17 Goals for 2013 Maintain neighborhood property appearance and home value Repair bathroom at Castlewood park Continue to improve financial position of HOA by collecting delinquent dues