1. Montare Homeowner’s Association Maltby Community Center
Annual Meeting
Presentation
November 28th, 2012
Maltby Community Center
28 November 2012 1

2. Montare HOA Annual Meeting Agenda
7:00 PM – Call Meeting to Order, Attendance and Board Elections
7:15 PM – 2012 in Review
Officers and Committees
Architectural Control Committee Presentation
Accomplishments and Challenges
2012 Budget Results and 2013 Budget Review
8:15 PM – Goals for 2013
8:30 PM – Open Topics, Questions and Answers
8:45 PM – Election Results and Meeting Adjournment
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3. Meeting Attendance and Board Election
Annual Meeting Attendance and Quorum Review
Confirm Attending Member Sign-in Sheet
Record Member Proxy Statements
Confirm that the 10% Quorum Requirements are Satisfied
Board of Directors Election for 2013
Darrel V.’s One Year Term Has Expired (Pete C.’s Term)
Tom W. Will Enter His Final Year on the Board
Tim S. Will be Starting His Second Year of Service
Russ T. is the Only Candidate for the Open Position
Any Nominations From the Floor?
Cast Ballots for Election of New Board Member
28 November 2012 3

4. HOA Officers and Board Support
Officers and HOA Volunteers to the Board for 2012
Secretary – Russ T.
Treasurer – Laura W.
Accounting – Susan R.
Treasury Support – Ann W.
Mailing List – Bill W.
Website – April G-S.
Secretary Position is Open
Need a Volunteer for this Position!
Good for Someone That is Considering Joining the Board
28 November 2012 4

5. HOA Committees – 2012 Status
ACC Members
Linda T.
Eric C.
Larry F.
Elisha K.
Jim J. (Newest Member)
Landscape Committee
No Members – Need Volunteers!
Neighborhood Watch
No Committee Lead and No Block Captains – Need Volunteers!
28 November 2012 5

6. HOA Committees – 2012 Status
Social Committee
No HOA Budget for Neighborhood Events as in Prior Years
No Annual Picnic, No Easter or Halloween Events
No Neighborhood Social Events
No Members – Need Volunteers!
Welcome Committee
Shelley C.
Laura W.
28 November 2012 6

7. HOA Committees – ACC 2012 Status
ACC Request Review for 2012
Follow the Simple Procedure Outlined on the Website
Avoid Incurring Unanticipated Costs through Fines and / or Reworking of Projects
Be Sensitive to the Time Commitment of the Volunteers and to The Importance of Your Project, by Submitting Projects Early Enough So You Can Obtain Approval to Begin Work
It Can Take up to 30 Days for the ACC to Complete the Review of Your Project
Please Ask Questions Up-Front
The ACC is Ready to Help You Get Your Project Going
28 November 2012 7

8. HOA Committees – ACC 2012 Status
ACC Request Review for 2012
Twenty (20) Projects Submitted for the Year
Twenty (20) Projects Approved
Two (2) Projects Incomplete (Both Painting Projects)
ACC Project Request Approved
(3) Tree Removals (1) Front Door Replacement
(6) Paint Projects (1) Fence Project
(1) Roof Extension (6) Landscape Projects
(2) Covered Patios
28 November 2012 8

9. HOA Activities – 2012 in Review
Dues, Fines, Past Due Accounts and Bad Debt
HOA Annual Dues Were $490 Per Year
Dues Collected From 59 Households
One Member Dues Not Collected Do to Bankruptcy
Fines and Late Fees Were Assessed Against Four (4) Households
Two (2) Fines are Still Outstanding
Board is Taking Action to Collect the Monies Owed
One (1) 2011 Outstanding Dues Balance Paid by a Lender
This Was Not Expected and Was a 2011 Bad Debt
28 November 2012 9

10. HOA Activities – 2012 in Review
Common Area Maintenance
Barking Maintenance for 2012 Was Performed
73rd Street, Both Ends of 205th and Back Entrance
Trails Maintained on an as Needed Basis
Replaced the Timers for the Sprinkler Systems
Completed Painting of the Mail Kiosks
Thanks to Tom R.!
Front Entrance Makeover
Solicited Bids for Replacement of the Trees, Drainage Improvement and Plant Improvements
Evaluated Drainage Issues in the Park and Options for Correction
28 November 2012 10

11. HOA Activities – 2012 in Review
CC&R Compliance Efforts
Dumping in the Restricted Open Space Remains a Concern
Violation of the Open Space Management Plan and CC&R’s
Delinquent Payments and Management of Member Properties
Much time and Effort Spent Collecting Delinquent Dues, Fines and Late Fees
Spent Significant Time Working with Realtors and Escrow Companies to Ensure Two (2) Foreclosed Properties Were Being Maintained or Remedied to CC&R Standards
Home Ownership Changes
Four Other (4) Homes Changed Ownership, Requiring Various Information from the Board to Support the Sales
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12. HOA Financials – 2012 Actuals / 2013 Budget
28 November 2012 12

13. Notes to 2012 Budget vs Actual Costs
2012 Income
59 of 60 Members Paid Dues in 2012
One (1) Bad Debt From 2012 was Collected From Lenders
Extraordinary Income of $1,452 from Bad Debt, Fines and Interest
2012 Expenses
Budget Shortfalls in Office Expenses, Third Party Fees, Insurance and Uncollected Dues
Budget Savings in Landscaping, Utilities, Professional Fees, and Maintenance
Minimum Barking and Landscape Maintenance Costs for 2012
No Storm Damage or Additional Trail Maintenance Expense
No Property Improvements for Special Projects in 2012
Water Cost for 2012 Less Than Budgeted
28 November 2012 13

14. Notes to 2012 Budget vs Actual Costs
2012 Expenses, Cont’d
Budget Savings in Landscaping, Utilities, Professional Fees, and Maintenance
Board Managed Collections Without Legal / Lien Costs
No Board Education in 2012
Bad Debt Expense of $1,069 Will be Written Off
Not Likely to be Collected as the Property is in Chapter 7 Liquidation Proceedings
HOA 2013 Operating Expenses Need to be Properly Funded
Common Area Expenses and Special Projects Will Exceed 2013 Budget Amounts
Reserve Will Fund a Large Portion of the Entrance Improvements and Park Drainage Projects Planned
28 November 2012 14

15. HOA Goals for 2013 Projects Under Consideration
Redo the Front Entrance for a Better Year Round Appearance
Replace the Plum Trees with Trees More Resistant to Water
Improve Soil Quality and Drainage
Make the Park Usable Year Round
Significantly Improve the Drainage
The Park is Not Usable Much of the Year
Replacement of Bark in the Common Areas per the Schedule
Continue Repair and Maintenance of the Trails
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16. HOA Goals for 2013 More Community Involvement by the Members
HOA Participation Limited to the Same People Each Year
Need to Recruit New People Committed to Supporting the HOA
Re-Establish the Social Committee and Social Budget
Sponsor an Easter Egg Hunt
Hold a Halloween Event
Re-Establish the Montare Annual Picnic
Conduct a Social Event for the Members to Improve Participation and Foster Relationships in the Community
Other Community Events and Project Participation
Re-Establish the Landscape Committee
Re-Establish the Neighborhood Watch and Block Captains
Support the Maltby Neighborhood Alliance
28 November 2012 16

17. 2012 Annual Meeting Wrap-Up
Open Topics for Discussion
Questions and Answers
Election Results
Meeting Adjournment
28 November 2012 17