1. Pickard Oaks Homeowners’ Association, Inc. Annual Meeting
December 5, 2016

2. Meeting Agenda Introductions 2016 Year in Review
Financial Report and Budget
Election of Directors
Property Manager’s Report
Other Business

3. Introduction 2016 Board Members: Property Manager - CAS:
Carrie Anne Orlikowski - President
George George - Treasurer
Hua Liu
Betsy Newton
Property Manager - CAS:
Todd Petherbridge AMS ® CMCA ®
x1204

4. POHA Mission
The mission of the Pickard Oaks Homeowners Association is to maintain and improve the value of our real estate investment, within a friendly and comfortable upscale neighborhood.

5. Reviewing 2016

6. DOT Entrance Construction
Roadwork to start at year end, probably
Small permanent easement required to be sold to the Town at that time
Larger temporary easement required to be sold to the Town for the purpose of storing equipment, etc.
Signature Oak Trees will be protected
The Board believes that all of our costs will be amply covered
Complete clean up and restoration will be done after the roadwork is completed

7. Security Safety and Security – CALL 911
Specific security advice is posted on the Pickard Oaks Website – pickardoaks.org
Be alert. Leave an inside light on.
Keep your doors, windows, and cars locked
Alarm systems are a good idea
Away? Use Police House Check – See

8. Parking

9. Parking and Rules Do not block mailboxes
Minimize parking on our streets, or the Town will implement one side parking
The streets of Pickard Oaks may not be used for long-term storage (more than two weeks)
Each home has a garage and driveway, providing enough space for at least two cars.  -- Don’t block sidewalks

10. Maintenance Activities - 2016
Painted “B” 22 units
Baker Roofing Roof inspection and repairs on all “B” units
Mailbox inspection and maintenance
Volleyball court maintenance
Installation of two new horseshoe pits
Cleaned gutters (3 times)
Dog facility management
Front yard focus for improving appearance
Improved mulching process/quality

11. Landscape Service John Sands 919.730.5954 2016 Projects:
Installed plantings to define property lines
Fertilized signature oak trees at entrance
Pruning and maintenance of new trees
New LED entrance lights

12. Dues Status & Sales
As of November 30, 2016 the total delinquencies were $
This is % of total annual dues.
There have been 10 sales in Seven year average turnover.

13. Financial Report 2016 Monthly Expenses, Per Unit: Admin/Prof. Expenses
2016 Budget
Projected Actual
Admin/Prof. Expenses
$ 3
$ 2
Landscaping and Grounds
$ 66
$ 69
Insurance and Termites
$ 30
Management Fees
$ 17
Repairs and Maintenance, Utilities
$ 16
$ 18
Sinking Fund Obligation
$ 42
$ 43
TOTAL
$174
$179

14. 2017 Budget Monthly Expenses, Per Unit: Admin/Professional Expenses
$ 2
Landscaping and Grounds
$ 66
Insurance and Termites
$ 32
Management Fees
$ 18
Repairs/Maintenance/Utilities
Sinking Fund (Privacy fences, painting, roofs & gutters, and barn)
$ 42
TOTAL
$178

15. The Board Expiring Directors – Thank You!
George George - Treasurer
Open
Nominations for Board of Directors
George George
Nominations from the floor
Election

16. Management Plan
Improve access to homeowner accounts and community information
Community inspection (porches, mailboxes, pickets, screens, entrance lighting)
Improve driveway separator appearance
Painting and Roof maintenance of “C” units
Community Rules – Educate and enforce homeowner obligations
Serious fines for rules violation
Prune for security and appearance
Continue to accommodate Town Special Use Permit

17. Insurance POHA Insurance Agent - Arthur J Gallagher
For certificate of Insurance call:
Contact: Monica Haggart:
The POHA insurance covers structural damage, subject to a $5000 deductible (which is homeowner responsibility).
Your personal insurance: Insure your home contents, betterments, and POA deductible of $5,000. Your insurance form HO-6.

18. Committees Seeking Volunteers for: Garden Steward Social Gatherings
Neighborhood Watch
Recreation Coordinator

19. Neighborhood Watch
We need active neighborhood feedback for security and property value improvement
Be alert.
Specific security advice is posted on the Pickard Oaks website – pickardoaks.org
Trouble? – CALL 911

20. Homeowner Expectations
Help your neighbor by moving/protecting newspapers, and packages
Keep both trash cans OUT OF SIGHT except on the day of pickup
Keep your property neat, even in back
RULE: No exterior changes (appearance or structure) without Board approval -- Call Property Manager x1204

21. Friendly Reminders
Dogs – Clean up after your pet. Carry away waste to YOUR trash can
Window Screens are required
Water the driveway separators and “fragile” bushes, plants, & trees

22. Communication www.pickardoaks.org
Attend Neighborhood events
Frequently, talk with your neighbors
Update your address with CAS
Todd at CAS
Call if you don’t have
ext. 1204
Todd will communicate with the Board
24 Hour CAS Emergency number
option 3

23. Feedback
Feedback?