July 2008STAR Management System STAR Test Administration Setup Module Webcast July 30, 2008

July 2008STAR Management System2 Objectives Verify & Update District Profile Information –District STAR coordinator information –Shipping & billing addresses, reports address –School details Enter, Edit, & Review –Multiple-choice test administration dates –Writing test administration dates Provide district STAR coordinators information required to set up a test administration file in preparation for ordering materials for 2009 STAR testing.

July 2008STAR Management System3 Changes for The California Modified Assessment (CMA) multiple-choice test will be administered to students in grades six through eight who meet the test’s eligibility criteria. 2.The CMA writing test will be administered to students in grades four and seven who will take the CMA for English–Language Arts (ELA) in those grades. 3.Standards-based Tests in Spanish (STS) will be administered to students in grades eight through eleven who meet the test’s eligibility criteria.

July 2008STAR Management System4 Changes for 2009 (cont.) 4.The Test Admin Summary includes the following changes: –Dates for the first and last day to make Extended Data Corrections for an administration have been added. –The “Pre-ID Document Cutoff Date” and the “Pre-ID Label Cutoff Date” replace the single “Pre-ID Cutoff Date.” –“Supplemental Order/Late Label Cutoff Date” replaces “Supplemental/Late Label Cutoff”

July 2008STAR Management System5 Changes for 2009 (cont.) The “Non-working Days” link on the left navigation bar has been renamed to Nondelivery/Nonworking Days. A “Dashboard” has been added to the right side of the screen that shows the district’s test administrations and the type of Pre-ID requested. The district STAR coordinator will choose a personal security question and answer which can be used to reset a forgotten password.

July 2008STAR Management System6 Return Forms Superintendent’s Designation of District STAR Coordinator 2008–09 School Year form –Signed by Superintendent –Include address 2009 STAR Test (including field tests) Security Agreement for District and Test Site Coordinators form –Signed by designated district STAR coordinator Return to attention of STAR TAC by –Mail ETS, 2731 Systron Drive, Concord, CA or –Toll free FAX

July 2008STAR Management System7 District and Charter School Designation The final deadline for submitting the district or charter designation form is Friday, September 19, Very important that charter schools electing to test independently inform ETS by this date.

July 2008STAR Management System8 Dear Mark Hansen: Below is the STAR logon account id and temporary password for the 2009 administration. At your earliest convenience, please log onto the STAR Web site at You will be prompted to change your temporary password. User Account Logon:DC99999 Temporary Password:PASSWORD CDS Code: School District Name:Sample Unified If you have any questions, please contact the STAR Technical Assistance Center at or us at Thank You.

July 2008STAR Management System9 Demonstration Overview 1.Log in & Change Password 2.Select Security Question 3.Verify & Update Profile Information 4.Set up MC Test Administrations 5.Edit MC & Writing Administrations 6.View Summary of Administration Dates

July 2008STAR Management System10 Select STAR 2009 Administration

July 2008STAR Management System11 Login Screen

July 2008STAR Management System12 Change Password Screen

July 2008STAR Management System13 “Welcome” Screen

July 2008STAR Management System14 Left Navigation Bar Options Profile Maintain/Update Profile (address, , telephone) Add New Address View CAPA Examiners Test Administration Add Edit View

July 2008STAR Management System15 “Maintain/Update Profile” Screen Check Information to see complete details “View schools that belong to your district” to see list of schools with high and low grades

July 2008STAR Management System16 “Schools” List:

July 2008STAR Management System17 School Information

July 2008STAR Management System18 Add/Edit Address Screen Address Purposes Primary Shipping * Report Shipment * Secondary Shipping * Billing Correspondence * PO Box NOT allowed

July 2008STAR Management System19 “Welcome” Screen

July 2008STAR Management System20 “Add Test Administration” Screens Test Admin Type and number Start with MC01. Writing test is set up automatically Pre-ID type Answer documents, labels, or none

July 2008STAR Management System21 “Add Test Administration” Screens Two Yes/No Questions 1.Determines if a grade 4 and/or 7 writing admin (WA01 and/or WA02) is required 2.Determines if an EAP Essay admin (EP01) is required 1. 2.

July 2008STAR Management System22 “Add Test Administration” Screens Instruction Start Date First day of instructional year Instruction End Date Last day of instructional year Use the button to proceed

July 2008STAR Management System23 “Add Test Administration” Screens Instruction Start Date Instruction End Date Select Non- Instructional Days -Select each date to be added (or removed) as a non- instructional day -Yellow = Non- Instructional Day Use the button to proceed

July 2008STAR Management System24 “Add Test Administration” Screens Available Test Window Start Date Available Test Window End Date -Calculated as 10 instructional days either side of 85% completion date Select Actual Testing Window -Includes “Make-Up” testing days Use the button to proceed

July 2008STAR Management System25 “Add Test Administration” Screens Note: Districts may choose the entire 21-day testing window, especially districts and independently testing charter schools that will be administering the CMA, CAPA, or the STS as well as the CSTs.

July 2008STAR Management System26 “Add Test Administration” Screens Enter one nondelivery/nonworking day calendar to cover all test administrations Used to calculate delivery and pickup dates Days when district office/warehouse is closed or unable to accept delivery and/or pickup of test materials Enter calendar later if desired

July 2008STAR Management System27 Add Test Administration Screens Select all nondelivery/ nonworking days Calculates dates for: - Material delivery - Pre-ID cutoff - Returning material Select to proceed Calendar may be edited -Edits will cause recalculation of dates

July 2008STAR Management System28 Test Administration Summary Summary of Test Administration Dates Multiple Choice Writing Application -Grades 4 and 7 = WA01 -Grades 4 and 7 = WA02 -EAP Essay = EP01 Print Summary -Use “Landscape” mode

July 2008STAR Management System29 Left Navigation Bar Options change to allow ADD -Test Administration EDIT -Test Administration -Nondelivery/Nonworking Days VIEW -Test Admin Summary -Nondelivery/Nonworking Days -Non-Instructional Days

July 2008STAR Management System30 Frequently Asked Questions 1.Do I need to set up a separate administration for each school? Ans: No. If schools have similar calendars and the district intends to test all students during the same testing window, and the selected window adheres to the 21 day, 85% test window rules for all schools, there is no need to set up multiple testing administrations. 2.I accidentally set up multiple test administrations with the same window; how can I remove one? Ans: Call STAR TAC and request them to delete any unnecessary administrations. 3.Do I need to set up a separate administration to accommodate my students in a nonpublic, nonsectarian school (NPS)? Ans: Maybe. If the NPS has a calendar that generates test days in line with the district’s schools, a separate administration is not necessary. However, if the NPS has a different calendar, a separate administration may be set up to accommodate the different schedule.

July 2008STAR Management System31 Frequently Asked Questions (continued) 4.What is the difference between the “Available Test Window” and the “Test Window”? Ans: The “Available Test Window” is the full 21-day window calculated as 10 instructional days before and after the date on which 85% of the instructional days have been completed. The actual “Test Window” is a period selected by the district within the 21-day window when the district will actually administer the tests. 5.When can I complete make-up testing for students who missed the test date? Ans: All testing, regular and make-up, must be completed within the test window selected by the district. Make-up testing may begin anytime after the first day of testing. 6.Can a district select all 21 days of their “Available Test Window” as their actual “Test Window”? Ans: Yes, The district may use the entire 21-day testing window if necessary.

July 2008STAR Management System32 7.Why do I have to enter a “Non-Instructional Days” calendar and a “Nondelivery/Nonworking Days” Calendar? Ans: The “Non-Instructional Days” calendar is used to calculate the 21-day “Available Test Window.” The “Nondelivery/Nonworking Days” calendar is related to the days when the primary shipping address is open for deliveries. This calendar is used to calculate delivery dates and avoid delivery during district office/warehouse closures. 8.Do I need to set up a different test window to administer the Standards-based Tests in Spanish (STS)? Ans: No. The STS administered in grades 2–11 will be administered within the same testing window as the CSTs, CMA (for grades 3–8), and CAPA. 9.Do I need to set up a different test window to administer the grade 11 Early Assessment Program Essay? Ans: No. The STAR Management System will automatically set up a separate Writing Administration, EP01, if the district indicates that it would like to order EAP Essay materials. Frequently Asked Questions (continued)

July 2008STAR Management System33 10.When setting up my test administration I selected a Pre-ID type of “Labels” but I really want Pre-ID answer documents. Can I change this? Ans: Yes, as long as you change it before approving the test book order for the administration. Use the “EDIT – Test administration” option from the left navigation bar. Be aware that changing the Pre-ID type will recalculate the Pre-ID cutoff date associated with the administration. Be sure to print and distribute a new Test Administration Summary after making changes. 11.I chose a Pre-ID type of “None” or “Answer Documents.” Can I still get “Supplemental/Late Pre-ID labels”? Ans: If you do not intend to Pre-ID at the regular time and selected a Pre- ID type of “None” but still want “Supplemental/Late Pre-ID Labels,” change the Pre-ID type to “Labels.” If you select a Pre-ID type of “Labels” or “Answer Documents,” you can submit data after the Pre-ID cutoff date to receive “Supplemental/Late Pre-ID Labels” for which there is an additional charge Frequently Asked Questions (continued)

July 2008STAR Management System34 Break 10 minutes

July 2008STAR Management System35 Live Demonstration 2009 STAR Test Administration Setup Module

July 2008STAR Management System36 Summary Return completed forms to gain access to the STAR Management System Profile Information –Confirm address Set as a “trusted” address –Shipping Addresses – No “PO Box” –Review grade ranges for schools – District Students in NPS Set up Test Administration(s) –Avoid multiple administrations with same dates –Review NPS schedules Print out Test Admin Summary Screen –Transfer dates to calendar –Communicate dates to appropriate staff and to all schools

July 2008STAR Management System37 Summary Additional Information & Assistance –Manual –Replay Webcast –STAR Technical Assistance Center

July 2008STAR Management System38 Reminder Please Return Forms: 1.Superintendent’s Designation of District STAR Coordinator 2008–09 School Year (Return by September 19, 2008) –09 STAR Test (including field tests) Security Agreement for District and Test Site Coordinators

July 2008STAR Management System39 Questions?

July 2008STAR Management System40 UPCOMING STAR Webcasts 2008 STAR Post-Test Workshop August 27, :00 a.m.

July 2008STAR Management System41 Standard Setting and ARP Members Needed Standard Setting Panels –CAPA for all levels in ELA, math, and science –CMA grades 3–5 in ELA, math, and science –STS grades 2–4 in RLA and math Assessment Review Panels –CST (ELA, math, science, history– social science) –CMA (ELA, math, science) –CAPA (ELA, math, science) –STS (RLA, math)

July 2008STAR Management System42 Standard Setting Meeting Dates CAPASeptember 16–18, 2008 (all subjects) CMA grades 3-5 September 24–26, 2008 (ELA) October 1–3, 2008 (math & science) STS grades 2-4 February 4–6, 2009 (RLA) February 9–11, 2009 (math)

July 2008STAR Management System43 Becoming a Standard Setting Panel Participant or ARP Member Contact ETS by phone or for the list of qualifications and the application: – –Call Kristin Elizalde,