1. 2014 Pre-ID Workshop | 1November 2013 2014 Pre-ID Workshop for Paper-based Testing of CSTs for Science; CMA for Science; CAPA for ELA, Mathematics, and Science; STS for RLA; and EAP Recorded November 8, 2013 Presenter Mike McDaniel

2. 2014 Pre-ID Workshop | 2November 2013 Objectives LEA testing coordinators will know: What data are necessary to Pre-ID −CST, CMA, (grades 5, 8, and 10) −CAPA for Science (grades 5, 8, and 10) −CAPA English–Language Arts (ELA) and Mathematics (grades 2–11) −STS for Reading/Language Arts (RLA) (grades 2–11) −EAP (essay, CST for ELA Grade 11), CST for Algebra II and/or CST for Summative H.S. Math) How and when to submit data The benefits of −Supplemental order/late label process −Extended Pre-ID data corrections process

3. 2014 Pre-ID Workshop | 3November 2013 2014 Reminders Pre-ID options and charges How to Pre-ID for each administration −Multiple choice −EAP essay Data review and data rules Timeline File format and upload process Online data entry Late/Supplemental labels Extended Pre-ID Data Corrections Agenda

4. 2014 Pre-ID Workshop | 4November 2013 2014 Pre-ID What’s New and Reminders

5. 2014 Pre-ID Workshop | 5November 2013 Tests that students are required to take in 2014 are: −CSTs for Science for students in grades 5, 8, and 10 −CMA for Science for students in grades 5, 8, and 10 who meet the CMA eligibility requirements −CAPA ELA, Science and Mathematics (grades 2–11) who meet the CMA’s eligibility requirements −EAP (essay, CST for ELA Grade 11), CST for Algebra II and/or CST for Summative H.S. Math) 2014 What’s New

6. 2014 Pre-ID Workshop | 6November 2013 Tests that are state-paid but optional in 2014 are: −STS for RLA for students in grades 2–11  LEAs may order the STS for RLA for students who are Spanish-speaking English learners (ELs) who will have been in school in the United States or one of its territories for less than 12 cumulative (not consecutive) months and who are receiving instruction in Spanish.  Only students who are coded as ELs will receive scores. −EAP for grade 11 (essay, CST for ELA Grade 11), CST for Algebra II and/or CST for Summative H.S. Math) 2014 What’s New, cont.

7. 2014 Pre-ID Workshop | 7November 2013 District Data Profile for LEAs −The “District Data Profile” report for LEAs displays a breakdown of student counts within selected fields of a selected multiple-choice test administration Missing Demographic Report −E-mail notice sent to LEA testing coordinators −Generated by Pre-ID load −Will reside on the Test Management System 2014 Reminders

8. 2014 Pre-ID Workshop | 8November 2013 There is a charge for CST, CMA, and CAPA Pre- ID and address printed on CST, CMA, and CAPA Student Reports. There is a charge for STS Pre-ID and address printed on STS Student Report. Extended Pre-ID Data Corrections gives access to data after Pre-ID cutoff date. −Able to edit student demographic data −Unable to delete file or individual student records You should review all field changes. Supplemental/Late labels are available. 2014 Reminders, cont.

9. 2014 Pre-ID Workshop | 9November 2013 Pre-ID Options and Charges

10. 2014 Pre-ID Workshop | 10November 2013 Documents −Advantage:  Documents are pre-coded −Disadvantage:  Data required approximately 8 weeks prior to testing Labels −Advantage:  Later submission of data (approximately 5 weeks prior to testing) −Disadvantage:  Time spent to apply labels to answer documents Pre-ID Options

11. 2014 Pre-ID Workshop | 11November 2013 Late/Supplemental Labels −Advantage:  Data submitted minimum of 7 calendar days prior to SELECTED LAST day of testing  Reduces or eliminates hand-marking demographic data −Disadvantage:  Additional shipment to the LEA  Additional charge $0.44 vs $0.38 Pre-ID Options, cont.

12. 2014 Pre-ID Workshop | 12November 2013 Documents and labels −EAP essay  No charge −CST or CMA multiple-choice  $0.38 per student −CAPA  $0.38 per student −STS  $0.38 per student Supplemental/Late labels −EAP essay, CST, CMA, CAPA, and STS  $0.44 per student Pre-ID Charges

13. 2014 Pre-ID Workshop | 13November 2013 Optional −Parent/Guardian address:  Additional $0.22 per report »Address printed on CST, CMA, and CAPA individual Student Reports »Address printed on STS individual Student Reports  Example: Grade 5 student receiving CST and STS reports CST $0.22 STS+ $0.22 Total$0.44 Pre-ID Charges, cont.

14. 2014 Pre-ID Workshop | 14November 2013 Purchase order (P.O.) required for all Pre-ID −One P.O. to cover all Pre-ID charges No P.O. = No Pre-ID −Send P.O. for “California TAC Pre-ID Services” to ETS:  Mail— ATTN: California TAC 2731 Systron Drive Concord, CA 94518  Fax— 800-541-8455 Pre-ID Purchase Orders

15. 2014 Pre-ID Workshop | 15November 2013 How to Pre-ID for Each Administration

16. 2014 Pre-ID Workshop | 16November 2013 Separate file for each administration Multiple-Choice Test Administration Period (Pos 214–215) −“01” – “08” Writing Test Date (Pos 216–217) −Leave BLANK Include students in all grades −Students in grades 11 who may have already been Pre-ID’d for EAP essay in a separate file MUST be included in the multiple-choice file in order to obtain Pre-ID for the MC administration Multiple-Choice Administrations

17. 2014 Pre-ID Workshop | 17November 2013 Students assessed with CST only −Leave CAPA test (Pos 211) and CMA tests (Pos 218–220) BLANK −Grades 5, 8, 10, and 11  Each record will create a Pre-ID answer document or label Multiple-Choice Administrations, cont.

18. 2014 Pre-ID Workshop | 18November 2013 Students assessed with CMA only 1.Disability code (Pos 189–191) must NOT equal “000.” 2.Leave CAPA test (Pos 211) BLANK. 3.Leave Special Education Exit Date (Pos 239–246) BLANK. 4.For grades 5, 8, and 10, “Y” if Student will be assessed with CMA–Science (Pos 220). −Each record will create a Pre-ID answer document or label. Multiple-Choice Administrations, cont.

19. 2014 Pre-ID Workshop | 19November 2013 Students assessed with CAPA −Grades 2–11  Enter “Y” if student with significant cognitive disability will be assessed with the CAPA (Pos 211).  Disability code (Pos 189–191) must NOT equal “000.”  Each record will create a Pre-ID CAPA answer document or label. Multiple-Choice Administrations, cont.

20. 2014 Pre-ID Workshop | 20November 2013 Students assessed with STS in addition to CST and/or CMA −Grades 5, 8, and 10  Enter “Y” if Student will also be assessed with the STS (Pos 29).  Not valid for students assessed with CAPA.  Student must be Spanish-speaking English learner.  Process creates an additional Pre-ID STS answer document or label Multiple-Choice Administrations, cont.

21. 2014 Pre-ID Workshop | 21November 2013 Separate file from multiple-choice Pre-ID file(s) Include grade 11 students only −Students in grade 11 assessed with CAPA should NOT be included Multiple-Choice Test Administration Period −Leave BLANK (Pos 214–215) Writing Test Date (Pos 216–217) −“03” (indicates EAP Essay administration) Requires minimal demographic data to be submitted EAP Essay Administration

22. 2014 Pre-ID Workshop | 22November 2013 Test Program ID County/LEA Code School Code Grade Enrolled Last Name First Name Date of Birth (month) Date of Birth (day) Date of Birth (year) Gender SSID Writing Admin Number (03) Student ID locally assigned (optional) Minimal Data Required EAP Essay Administration, cont.

23. 2014 Pre-ID Workshop | 23November 2013 Transfer a Student Pre-ID Record from School to School

24. 2014 Pre-ID Workshop | 24November 2013 Pre-ID allows users to transfer students from one school to another within the same LEA after Pre ‑ ID data have been extracted and before the supplemental order/late label cutoff date. The process will create a late label for the transferred student. Transfer a Student Pre-ID Record From School to School

25. 2014 Pre-ID Workshop | 25November 2013 Select the Search Student Profile link in the left navigation bar. Enter search criteria in at least one of the Primary Search fields. Enter search criteria in any of the Secondary Search fields to narrow the search. Select Search to perform the search. Transfer a Student Pre-ID Record From School to School

26. 2014 Pre-ID Workshop | 26November 2013 If the student’s data can be accessed, select the Transfer button at the bottom of the page. – When student data have been extracted, a message appears under the LEA name on the top of the page. Message includes a reminder that you may need to make changes to demographics later. Select OK on the “Are you sure you want to transfer this student” alert box. Transfer a Student Pre-ID Record From School to School

27. 2014 Pre-ID Workshop | 27November 2013 In the Student Profile form that appears, change the school in the School dropdown list and update. Enter data in fields, as appropriate. When entries are complete, select Submit to submit and exit out of the Transfer Student Profile form. Transfer a Student Pre-ID Record From School to School

28. 2014 Pre-ID Workshop | 28November 2013 Use the file upload process described starting on page 42 of the 2014 Pre-ID Manual. View the file error report by selecting the Pre-ID File Status link and then selecting the appropriate error link. Select the Duplicate link under “Duplicate Errors” in the error tree to display a list of all duplicate students eligible for Transfer. Transfer a Student Pre-ID Record From School to School (Transfer in Bulk)

29. 2014 Pre-ID Workshop | 29November 2013 Select a student to transfer on the Pre-ID Error Report page. 1.Select the Transfer button. 2.Change the student’s school. 3.Transfer and Get Next Errored Record to save changes and open the next student record or Transfer and Exit to save changes and return to the “Pre-ID File Error Report” or Refresh to delete any data that were just entered or Cancel to return to the Pre-ID File Error Report. Transfer a Student Pre-ID Record From School to School (Transfer in Bulk)

30. 2014 Pre-ID Workshop | 30November 2013 Select the students to transfer on the Pre-ID File Error Report page. 1.Check the boxes of the students on the Pre-ID File Error Report to transfer or the Select All check box to select all the students within the error category. 2.Select the Bulk Transfer button. 3.Select OK on the “Are you sure you want to bulk transfer students?” alert box. Transfer a Student Pre-ID Record From School to School (Transfer in Bulk)

31. 2014 Pre-ID Workshop | 31November 2013 2014 Pre-ID Data Review and Data Rules

32. 2014 Pre-ID Workshop | 32November 2013 Pre-ID layout −Download from http://www.startest.org/sms.html Pre-ID and Extended Pre-ID Data Corrections Instructions Manual −Released with Order Management System module November 4 −http://www.startest.org/sms.html Pre-ID Documentation

33. 2014 Pre-ID Workshop | 33November 2013 What’s New in the layout −Manual, Pages 1–3 Pre-ID layout −Manual, Pages 69–90 Updated field descriptions marked with “Changed in 2014” 2014 Pre-ID Changes

34. 2014 Pre-ID Workshop | 34November 2013 Non–alphanumeric characters −Student name  Records are written to error table.  LEAs MUST clean up these records.  If character is not removed, record will NOT be used to Pre-ID. −Delivery name  Records are written to error table.  If character is not removed, record WILL still be used to Pre-ID.  Character will be removed when data extracted on Pre-ID cutoff date. Pre-ID Data Reminders: Handling Illegal Characters

35. 2014 Pre-ID Workshop | 35November 2013 Valid characters include six special characters 1.Number symbol # 1.Period. 2.Forward slash / 3.Hyphen – 4.Ampersand & 5.Apostrophe' Pre-ID Data Reminders: Student’s Street Address

36. 2014 Pre-ID Workshop | 36November 2013 Demographic Fields to Be Hand-Marked on 2014 Answer Documents or Entered During Extended Pre-ID Data Corrections Submit form prior to uploading data to avoid records being reported as being “in error.” Allow 24 hours after submitting form before loading data. Data may be added online after the Pre-ID cutoff date using Extended Pre-ID Data Corrections, or hand-marked on answer documents.

37. 2014 Pre-ID Workshop | 37November 2013 Test Program ID (Pos 1) −Must be “1” County/LEA Code (Pos 22–28) −Must be the 7-digit CD code of LEA uploading data Student will also be assessed with STS RLA (Pos 29) −Grades 2–11 only −At the option of the school LEA −Primary Language must be “01” (Spanish) AND English Proficiency must be “EL” (English Learner) −Only include “Y” for students the LEA will test with STS Pre-ID Data Review

38. 2014 Pre-ID Workshop | 38November 2013 Delivery Name (Pos 61–80) −Used to sort Pre-ID docs/labels  Documents are shrink-wrapped by “Delivery name” −Usually a teacher or classroom name −Converts nonalpha characters to blank Delivery Code (Pos 81–90) −Alternative or additional field to determine sort order of Pre-ID documents/labels  Documents NOT shrink-wrapped by “Delivery code” −Usually a classroom number −Field converted to blank if contents include alpha (A–Z, a–z) characters Pre-ID Data Review, cont.

39. 2014 Pre-ID Workshop | 39November 2013 Grade (Pos 91–92) −Must be a valid grade for the school  Check “District Profile” data −Enrollment grade of student  No out-of-level testing allowed Student’s name (Last, First, Middle initial) (Pos 93–113) −If nonalpha character is not corrected, record will NOT be used to Pre-ID Student’s locally assigned ID Number—optional (Pos 114–123) Pre-ID Data Review, cont.

40. 2014 Pre-ID Workshop | 40November 2013 SSID (Pos 133–142) −Statewide Student Identifier −Required for all students −Used to match grade 11 EAP essay with multiple- choice test Hispanic or Latino (Pos 143) −Mark each with a “Y” or “N” Parent Education Level (Pos 167–168) −Highest education level of most educated parent/guardian Pre-ID Data Review, cont.

41. 2014 Pre-ID Workshop | 41November 2013 Program Participation (Pos 177–180) −Mark each with a “Y” or “N” NSLP (Pos 185) −Mark each with a “Y” or “N” English Learner date first enrolled in school in the United States or one of its territories (Pos 192–199) −Required only if English Proficiency is “EL” (English Learner) FEP Date Reclassified (Pos 200–207) −Required only if English Proficiency is “RFEP” (reclassified fluent English proficient) R-FEP student scored Proficient or Advanced any 3 years on ELA CST and/or CMA (Pos 208) −After reclassification −Does not need to be 3 consecutive years Pre-ID Data Review, cont.

42. 2014 Pre-ID Workshop | 42November 2013 English Learner enrolled in school in the United States or one of its territories less than 12 months at time of testing (Pos 209) −“Y” or leave blank −Required only if English Proficiency is “EL” (English learner) Student with significant cognitive disability will be assessed with CAPA (Pos 211) −“Y” will cause CAPA document to be Pre-ID’d  Pre-ID CAPA documents will be pre-marked as “Examiner” answer documents −Blank will cause a Pre-ID CST or CMA document or label to be printed Pre-ID Data Review, cont.

43. 2014 Pre-ID Workshop | 43November 2013 Multiple-Choice Test Administration (Pos 214–215) −Must contain leading zero −School must have an order for the administration −If MC admin is completed, leave writing administration BLANK Writing Test Administration for EAP (Pos 216–217) −Must contain leading zero −School must have order for the administration −Use “03” for EAP essay −If writing administration is completed, leave multiple-choice administration BLANK Pre-ID Data Review, cont.

44. 2014 Pre-ID Workshop | 44November 2013 Student will be assessed with CMA–Science (Pos 220) −Valid for grades 5, 8, and 10 only  Disability code (Pos 189–191) must NOT equal “000” Student receives special education services at an NPS (Pos 231) −Only valid if Primary Disability is not “000” −If school code is “0000001” then this field must be “Y” Pre-ID Data Review, cont.

45. 2014 Pre-ID Workshop | 45November 2013 NPS school code (Pos 232–238) −7-digit code obtained from CDE Web site http://www.cde.ca.gov/re/sd/ Exit Date from Special Education Services (Pos 239–246) −Format CCYYMMDD −Valid Range 20090101 to 20140812 −Only valid if primary disability is “000” −Not required for records with primary disability “000”  Students who have never received special education services Pre-ID Data Review, cont.

46. 2014 Pre-ID Workshop | 46November 2013 Enter county and LEA codes for students with IEPs if student’s residence is other than where student attends school/receives services. (Pos 247–253) −Only required for students with IEPs who are enrolled in a school or county office of education program but reside in another LEA  Must be a valid County/LEA code  Only valid if Primary Disability is not “000”  Leave blank if student resides in the LEA where instruction is being provided −Leave blank for all other students Pre-ID Data Review, cont.

47. 2014 Pre-ID Workshop | 47November 2013 Parent/Guardian address data (Pos 331–421) −Charged per student −Additional charge for STS −Address printed on Student Reports  CST, CMA, CAPA, and STS Customer Pre-ID Data Field (Pos 422–500) −Any alphanumeric data −Data returned on LEA’s CD Pre-ID Data Review, cont.

48. 2014 Pre-ID Workshop | 48November 2013 Pre-ID Cutoff Date February 3March 24March 30 New Pre-ID Order Upload file or enter online Grade 11 Additional Pre-ID Order Upload file or enter online Grade 11 Last day for EAP testing First day for EAP EssayLast day for EAP Essay Pre-ID 2-day blackout period Timeline EAP Essay

49. 2014 Pre-ID Workshop | 49November 2013 Pre-ID Cutoff Date First Day of Testing Supplemental/Late Pre-ID Cutoff Date Last Day of Testing New Pre-ID Order Edit using Extended Pre-ID Data Corrections Additional Order Edit using Extended Pre- ID Data Corrections Upload file or enter online Download file and upload with edits or edit online Download file and upload with edits, or edit online 1 WeekApprox. 3 Weeks Approx. 6–9 Weeks 2 day Blackout Period Timeline Multiple-Choice Administration

50. 2014 Pre-ID Workshop | 50November 2013 Administration set up as Pre-ID type “Documents” −Database will be searched automatically for new data records on the following dates:  Pre-ID document cutoff date »Pre-ID documents will be produced at 38 cents rate  21 calendar days later, on the regular Pre-ID label cutoff date »Pre-ID labels will be produced at 38 cents rate  7 calendar days prior to selected last day of testing »Pre-ID labels will be produced at 44 cents rate Data Extracted for Pre-ID

51. 2014 Pre-ID Workshop | 51November 2013 Administration set up as Pre-ID type “Labels” −Database will be searched automatically for new data records on the following dates:  Pre-ID cutoff date  Pre-ID labels will be produced at 38 cents rate  7 calendar days prior to last day of testing  Pre-ID labels will be produced at 44 cents rate Data Extracted for Pre-ID

52. 2014 Pre-ID Workshop | 52November 2013 Fixed format (.txt) −Positions provided in the Pre-ID layout Comma separated (.csv) −Fields in same order as described in Pre-ID layout Excel spreadsheet (.xlsx,.xls) −Templates available −Use either template on http://www.startest.org/sms.html −All columns defined as TEXT Valid File Formats

53. 2014 Pre-ID Workshop | 53November 2013 EAP Essay Administration −Code Writing Administration = “03” −Leave Multiple-Choice Administration BLANK Multiple-Choice Administrations −Leave Writing Administration BLANK −Code Multiple-Choice Administration = “01,” “02,” etc. One Administration Only Per File

54. 2014 Pre-ID Workshop | 54November 2013 Step 1 −Send P.O. for “California TAC Pre-ID Services” to ETS:  Mail— ATTN: California TAC 2731 Systron Drive Concord, CA 94518  Fax— 800-541-8455 Step 2 −Extract data from Student Information System and format as.txt,.xlsx,.xls, or.csv file. Pre-ID File Load

55. 2014 Pre-ID Workshop | 55November 2013 Step 3 −Submit “Demographic Fields to Be Hand-Marked on 2014 Answer Documents or Entered During Extended Pre-ID Data Corrections” form, if applicable. Step 4 −Log on to the Test Management System.  http://k12star.ets.org/star2013/welcomePage.do Step 5 −Access the Pre-ID “Terms and Conditions” option. Pre-ID File Load, cont.

56. 2014 Pre-ID Workshop | 56November 2013

57. 2014 Pre-ID Workshop | 57November 2013 Step 6 −Enter P.O. Number. −Accept Terms and Conditions. Step 7 −Upload Pre-ID Data file. Pre-ID File Load, cont.

58. 2014 Pre-ID Workshop | 58November 2013

59. 2014 Pre-ID Workshop | 59November 2013 File checked for acceptable format (Excel, text, comma-separated) File placed in queue for next data validation job −Normally processed within two hours but guaranteed next day E-mail sent with status of file and error report (if necessary) Step 7 – File Submission Process Overview (1)

60. 2014 Pre-ID Workshop | 60November 2013 File Upload Error Message

61. 2014 Pre-ID Workshop | 61November 2013 File name is not unique −Suggested file naming convention: CountyLEAname_Admin_Version_2014.extension  AlamedaCOE_W01_V1_2014.txt  AlamedaCOE_MC01_V1_2014.xls Record length −Text file must be padded with spaces to 600 characters −Excel file must have a space in last column (CJ) on each row −Comma-separated files must have correct number of commas (84) Commas in data −Must NOT be included in Excel and.csv files Common Reasons for File Rejection

62. 2014 Pre-ID Workshop | 62November 2013 If there are data errors in the file, return to the Test Management System to review detailed error reports; then either −Delete original file, correct errors, and resubmit entire file (with new name); OR −Alter individual records on screen using the detailed error report screens. Step 7 – File Submission Process Overview (2)

63. 2014 Pre-ID Workshop | 63November 2013

64. 2014 Pre-ID Workshop | 64November 2013

65. 2014 Pre-ID Workshop | 65November 2013

66. 2014 Pre-ID Workshop | 66November 2013 1.SSID checked within the LEA 2.All the following data match a record already loaded within the LEA: −Test Administration −Student Last Name −Student First Name −Grade −Date of Birth (day, month, year) Duplicate Records

67. 2014 Pre-ID Workshop | 67November 2013

68. 2014 Pre-ID Workshop | 68November 2013

69. 2014 Pre-ID Workshop | 69November 2013 Invalid date of birth Invalid data in any field Blank EL Date Enrolled when student’s English Proficiency = EL (English learner) Blank R-FEP Date Reclassified when student’s English Proficiency = RFEP (reclassified fluent English proficient) Blank data for: NSLP, SSID, Gender, Primary Disability, English Proficiency, Hispanic or Latino, Only if “Demographic Fields to Be Hand-Marked on 2014 Answer Documents or Entered During Extended Pre-ID Data Corrections” form not submitted to ETS Examples of Errors

70. 2014 Pre-ID Workshop | 70November 2013 Miscoded multiple-choice administration −Administration does not exist −No order for the school/administration −Missing leading zeros Invalid CDS Code −Student −Student’s County/LEA Code of Residence Other Common Data Errors

71. 2014 Pre-ID Workshop | 71November 2013 Error Records Error Table Data Validation Process Clean Records Database.TXT.XLSX.XLS.CSV Duplicate Records Error Table Upload Data File Prior to Pre-ID Cutoff Date

72. 2014 Pre-ID Workshop | 72November 2013 Data Validation Process Error Records Error Table Clean Records Database Error Table Edit Records Online Edit Errors Prior to Pre-ID Cutoff Date

73. 2014 Pre-ID Workshop | 73November 2013 2014 Pre-ID Online Data Entry

74. 2014 Pre-ID Workshop | 74November 2013 Step 1: Send P.O. for “California TAC Pre-ID Services” to ETS: −Mail—ATTN: California TAC 2731 Systron Drive Concord, CA 94518 −Fax— 800-541-8455 Step 2 −Submit “Demographic Fields to Be Hand-Marked on 2014 Answer Documents or Entered During Extended Pre-ID Data Corrections” form, if applicable Pre-ID Data Submission

75. 2014 Pre-ID Workshop | 75November 2013 Step 3: Log on to the Test Management System Step 4: Access the Terms and Conditions link from the Pre-ID area of the left navigation bar Step 5 −Enter P.O. number −Accept Terms and Conditions screen Step 6 −Enter student data on screen Pre-ID Data Submission

76. 2014 Pre-ID Workshop | 76November 2013 “Add Student” screen Enter all demographic data: Fields listed in same order as in Pre-ID file layout If “Demographic Fields to Be Hand-Marked on 2014 Answer Documents or Entered During Extended Pre-ID Data Corrections” form submitted prior to data entry −Following fields may be left BLANK  NSLP, SSID, Gender, Primary Disability, Student’s English Proficiency, Hispanic or Latino Save data Data validation executed If errors exist, correct errors and save Step 6 – On-Screen Data Entry Process Overview

77. 2014 Pre-ID Workshop | 77November 2013 Data Validation Process Error Records Rejected Clean Records Database Screen Entry Duplicate Records Rejected On-Screen Data Entry Prior to Pre-ID Document Cutoff Date

78. 2014 Pre-ID Workshop | 78November 2013 Example of Error Record in Online Entry

79. 2014 Pre-ID Workshop | 79November 2013 Add new students −Prior to regular cutoff date  On-screen entry or additional file  Student’s Pre-ID document/label created along with other data −After regular cutoff date and prior to supplemental/late label cutoff date  On-screen entry or additional file  Student’s Pre-ID label created as separate file Edit student demographics −Data can be updated PRIOR to Pre-ID documents being created  Use Pre-ID to search student profile −Data can be updated AFTER the Pre-ID cutoff date  Use the Extended Pre-ID Data Corrections option  On-screen update  Download and upload corrections  No new students can be added Add and Edit Students

80. 2014 Pre-ID Workshop | 80November 2013 Data have not yet been used to create Pre-ID documents or labels −Access data using Pre-ID option  Search “Student Profile” OR  Delete file and reload with correct data Prior to Pre-ID Cutoff Date

81. 2014 Pre-ID Workshop | 81November 2013 Prior to Pre-ID cutoff date After Extended Pre- ID Data Corrections window start date

82. 2014 Pre-ID Workshop | 82November 2013

83. 2014 Pre-ID Workshop | 83November 2013 Data have been used to create Pre-ID documents or labels. −Access data using option Extended Pre-ID Data Corrections.  See Extended Pre-ID Data Corrections Window Start Date in Test Admin Summary.  Select Search Student. OR  Download file, edit data, reload.  Do not delete or add records.  Keep data in same order.  Do not change header or trailer records. After Pre-ID Cutoff Date

84. 2014 Pre-ID Workshop | 84November 2013 Prior to Pre-ID cutoff date After Extended Pre-ID Data Corrections window start date

85. 2014 Pre-ID Workshop | 85November 2013

86. 2014 Pre-ID Workshop | 86November 2013 Presented in a plain-text file and available as a downloadable.zip file Replaces the list of missing demographic data that had been e-mailed to the LEA in previous years Will not be e-mailed to LEA testing coordinator Will reside on the Test Management System Generated by Pre-ID load and extract Missing Pre-ID Demographic Report

87. 2014 Pre-ID Workshop | 87November 2013 District Data Profile Report for LEAs

88. 2014 Pre-ID Workshop | 88November 2013 District Data Profile for LEAs

89. 2014 Pre-ID Workshop | 89November 2013 Late/Supplemental Labels

90. 2014 Pre-ID Workshop | 90November 2013 Provide data for new students in LEA AFTER initial Pre-ID cutoff date −Enter on screen −Upload file(s) before supplemental order/late label cutoff date for the administration −Avoids hand-marking −Data will automatically be used to create labels 7 calendar days prior to the LAST day of testing Late/Supplemental Label Usage

91. 2014 Pre-ID Workshop | 91November 2013 Extended Pre-ID Data Corrections

92. 2014 Pre-ID Workshop | 92November 2013 Update student data or provide missing data AFTER the Pre-ID cutoff date −Update on screen −Download Pre-ID data, edit file, and reload before last day of testing for the administration −Avoids hand-marking documents (for missing data only) Extended Pre-ID Data Corrections Usage

93. 2014 Pre-ID Workshop | 93November 2013 Search and edit individual student records. Download a file containing all post–Pre-ID records that are still available to be edited. Upload a file containing corrected records for all post Pre-ID records that were downloaded. Display status of uploaded file and errors encountered on edited records. Unedited records do NOT pass through validation routines. Extended Pre-ID Data Corrections Menu

94. 2014 Pre-ID Workshop | 94November 2013 Further information −Manual at http://www.startest.org/sms.html −Call the California TAC at 800-955-2954 Extended Pre-ID Data Corrections

95. 2014 Pre-ID Workshop | 95November 2013 Questions?

96. 2014 Pre-ID Workshop | 96November 2013 More Questions? California TAC—800-955-2954 Pre-ID, Extended Pre-ID Data Corrections, Ordering questions CDE—916-445-8765 Policy questions

97. 2014 Pre-ID Workshop | 97November 2013 Next Workshops: Next Workshops: Pre-Test CAPA Train-the-Trainer January, 2014