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Welcome to Florida International University Online J.O.B.S. Link Applicant Tutorial.

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Presentation on theme: "Welcome to Florida International University Online J.O.B.S. Link Applicant Tutorial."— Presentation transcript:

1 Welcome to Florida International University Online J.O.B.S. Link Applicant Tutorial

2 J.O.B.S Link Applicant Training for Florida International University Applicants This presentation will take approximately 20 minutes. Click on your mouse to go to the next slide OR click on the box at the bottom of each page. To go back a slide, click on the box.

3 Getting Started After reviewing this tutorial, you will be able to use the system to: 1)Learn about opportunities at Florida International University 2)Complete an application for employment 3)Apply for specific position(s) 4)Attach a resume or other document to your application for each position 5)Log in to the site to view your status for each position to which you have applied

4 Items To Gather Before Beginning Your Application: Helpful Hints: Now, You’re Ready To Begin The Tutorial! Items To Gather Before Beginning Your Application: Your complete education, reference, and employment information An electronic (either Microsoft Word or PDF) copy of any document (such as a resume) you wish to attach to your application. Helpful Hints: Do not use your browser's "Back", "Forward" or "Refresh" buttons to navigate the site. This may cause unexpected results, including loss of data or being logged out of the system. Please use the navigational buttons within the site. To protect the security of your data, the system will log you out if it detects no activity for 30 minutes. This will cause ALL the data you entered during that session to be lost. Please do not leave your computer for more than 30 minutes while completing your application for employment. Now, You’re Ready To Begin The Tutorial!

5 Frequently Asked Questions Q) Where do I begin? A) To begin the application process, please select a user name and password that you will easily remember. You should write down your user name and password. You will need it to apply for other positions or check the status of your application the next time you visit the site. Q) What information will I be asked to provide? A) You will be asked to provide personal information such as name, address, phone number, etc. You will also be asked to provide information about your education and previous employment, as well as contact information regarding your employment history and references. Please gather this information before beginning the application. Q) How do I save my application? A)You must click SAVE AND CONTINUE TO NEXT or SAVE AND STAY ON THIS PAGE to save the information you have entered. If you close your browser prior to clicking SAVE AND CONTINUE TO NEXT or SAVE AND STAY ON THIS PAGE your application and account will be saved, but you will lose the information on the last page that was not saved. Q) What if I want to submit a resume, cover letter, or other document? A) You will be able to submit a unique resume, cover letter or other document each time you apply for a position, if you choose. You may attach a different resume for each position you apply for. This process occurs AFTER you click the “apply to position” button and answer any position-specific questions. Q) Can I copy selected information from another electronic document? A) Yes; for example, you can copy and paste the information from a Word or WordPerfect document directly into the appropriate fields in the application form.

6 STEP 1 – Creating Your Login ID Click the “Create Application/Profile” link to select a User Name and Password and to create your application.

7 Creating Your Login ID (cont.) For Staff/Administrative /Temporary Positions select Application For Faculty/Instructor Positions select Faculty Profile

8 Creating Your Login ID (cont.) Create a User Name Create a password – you will type this word twice, but only *** will appear to protect your security After typing your information, click the “Continue” button to go to the next page. Or click here to cancel.

9 Creating Your Login ID (cont.) Type a question to which you will easily remember the answer. Type the answer here. Click here to go to the next page.

10 Step 2-Creating Your Application To scroll down the page, use your mouse and the “scroll bar” here (or simply press the “Page Down” key on your keyboard. This process consists of nine separate “pages” (or web pages) of information. Each page will also have information that you may need to “scroll down” to access.

11 Creating Your Application (cont.) You may quit the application process at any time by clicking the “EXIT” button, however NONE of your data will be saved. Once you have completed this section, click here to go to the next page.

12 Creating Your Application (cont.) The first screen displays our Personal Information screen, where you enter your name, address, and other similar information. Questions with asterisks next to them are required questions and must be answered to continue to the next screen.

13 Error Messages If you’ve forgotten to complete any “required fields,” you will get an error message at the top of the page.

14 Error Messages (cont.) The “required fields” that you need to complete will be highlighted in yellow. Once you have corrected each question click at the bottom of the screen to proceed to the next section.

15 On Page 3, list your educational experience. Creating Your Application – Education

16 Once you have entered all of your education entries, click here to go to the next page. NOTE: you can click “RETURN TO PREVIOUS PAGE” at any time to go back to a previous section. Creating Your Application – Education (cont.)

17 Creating Your Application - Employment On Page 4, you will list your work and/or full time teaching experience. If you do not have complete access to this information, please gather it before beginning this process.

18 Creating Your Application – Employment (cont.) Once you have entered all of your employment entries, click here to go to the next page. NOTE: you can click “RETURN TO PREVIOUS PAGE” at any time to go back to a previous section.

19 Creating Your Application – Additional Information On Page 4 list additional information.

20 Creating Your Application - References On Page 5 list your reference information. If you do not have complete access to your reference contact information, please gather it before beginning this process.

21 Creating Your Application – Background Information On Page 6 background information is required.

22 Creating Your Application – Fair Credit Reporting Act On Page 7 check the box to certify you have read and agree with statements.

23 On Page 8 is voluntary to create a job profile for future postings. Creating Your Application – Job Profile

24 Creating Your Application – Profile Status Page 9 details that proof of original, valid current Social Security card is need at time of employee.

25 Creating Your Application – Profile Status (cont.) Page 9 also allows you to review your application.

26 Reviewing Application Click Continue to certify application/changes and save application. To make changes to application NOTE: The View printable application

27 Reviewing Application (cont.) NOTE: at the bottom of the printable view application screen you will notice a place for your signature. You will only need to sign an actual paper copy of your application if you are hired. When finished, click here to close the preview window.

28 Completed Application After finishing your application, you will automatically be taken screen stating “Login Successful!”

29 Step 3- Search Postings Applying for a Position Step-by-step instructions on how to apply for positions Now that you have completed your application, it’s time to begin applying for position(s).

30 Applying For A Position You begin the process by searching for a posting. You can search categories using a “drop-down” box.

31 Applying For A Position (cont.) Using the “drop-down” box, you can see a list of items to choose from. For this tutorial, we will search on “Any.”

32 Applying For A Position (cont.) Select “Any” and click “SEARCH” to bring up a list of all open positions.

33 Applying For A Position (cont.) Click “VIEW” to see the Position details.

34 Applying For A Position (cont.) The Position details are listed here. To apply for this position, click here.

35 Answering Supplemental Questions Answer any supplemental questions here. Note: not every position will have supplemental questions.

36 Answering Supplemental Questions (cont.) Just as when you initially created your application, you will electronically “sign” your application by clicking here. Then click here to save your application to this position. Or click here to cancel applying to this position.

37 Attaching Your Document Some positions will ask for you to attach a resume, cover letter, or other document to your application. If you wish to do so, click “Attach” next to the relevant Document Type. In order to attach a document, you will need to have saved it in an electronic format such as a Word document or a PDF file (see next slide). To apply without adding a document. Click here.

38 Attaching Your Document (cont.) Click here to search your computer’s hard drive or a floppy disc. Or, copy and paste the text of your document here. Note that using this Paste box will not preserve the formatting of your documents (fonts, etc.)

39 Attaching Your Document (cont.) Click on the file name of your resume Then click “Open” here

40 Attaching Your Document (cont.) Confirm your attachment by clicking “Attach” here.

41 Attaching Your Document (cont.) Click “Confirm Attaching Document” here.

42 Attaching Your Document (cont.) To complete applying, click the “Finished Attaching Documents” button.

43 Once you select “Yes” you will not be able to attach any more documents for the posting. Attaching Your Document (cont.)

44 CONGRATULATIONS! You’ve just applied for a position. Please write down your confirmation number. Click ”OK” and you can see the positions for which you have applied. Completing Your Application

45 You can see the status of your applications and review your application to each position on this screen. Step 4-Managing Your Positions

46 You can view the status of all applications by clicking the “Application Status” link any time you login. Managing Your Positions (cont.)

47 To apply for additional positions, simply click Search Postings and follow the exact same process as before. Note you will NOT have to reenter your entire application information. You will only need to answer any questions associated with that position, and/or attach another document (resume, cover letter, etc.). Managing Your Positions (cont.)

48 Whenever you return to the J.O.B.S. Link System, just login using your User Name and Password.

49 If you forget your PASSWORD, click here. Your secret question will be displayed for you to answer. If you forget your USER NAME, contact Recruitment Service 305-348-2500.

50 Thank you for viewing this presentation. If you have any questions or concerns please contact Recruitment Services 305-348-2500

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